Personal Vehicle Regulations

1
Personal Vehicle Regulations

• Rules Regulations for the Personal Vehicles
• - Anyone who is driving a Personal Vehicle must
  have a valid drivers license in good standing.
• - Drivers must instruct all passengers to put on
  their seatbelts before departure.
• - Driver is responsible for completing a
  checklist before departure
• - All major accidents or damages should be
  handled immediately and reported to the proper
  authorities.
• Drivers License Verification Form

2
VEHICLE CHECK LIST

• NAME OF INDIVIDUAL COMPLETING THE FORM DATE
• TEAM
• HEADLIGHTS
• WINDSHIELD WIPERS AND FLUID
• TIRES
• RADIO
• EXTERIOR (scratches, dents)
• SEATS
• GAS
• OIL
•  

3
BEFORE YOU LEAVE

• Conduct a walk-around vehicle inspection.
• Clear frost or snow from windows.
• Locate the emergency road kit items to make sure
  everything is there. Teams should buy a first aid
  kit.
• Seat belts must be used by the driver and all
  passengers.
• Check the gas and oil level.
• Drive Defensively.
• Enjoy your trip! 

4
SPORT CLUB TRAVEL PROCEDURES

• A trip approval process includes identifying a
  group leader, roster, travel itinerary, lodging
  arrangements, proof of insurance, etc.
• Require a group leader/student safety officer who
  is required to be trained and communicate with
  Athletics and Recreation before the trip, serve
  as a point person during the trip, and complete
  follow up procedures after the trip.
• For personal vehicles, the group must submit
  proof of valid vehicle registration, valid
  insurance card, and valid drivers licenses of
  all drivers.
• Any trip that requires the club/organization to
  travel greater than 300 miles (one way)
  necessitates the group meeting with the club
  sport/organization administrator to discuss
  additional safety precautions and travel
  logistics.
• Student travel (unless driven by a professional
  driver) is restricted between the hours of 1200
  am and 600 a.m., and groups must change drivers
  every four (4) hours.
• Regardless of the type of lodging, specific
  contact information and location must be
  indicated on the travel itinerary. An emergency
  response plan and procedure should be in place
  and the group leader should complete training on
  protocol as an element of the approval process. A
  plan should include contacting the appropriate
  emergency services, providing or maintaining
  first aid, expectations for contacting the
  College, and submitting post-trip documentation
  such as an accident report, etc.
• The coach/advisor or student safety officer
  required by the club/organization must accompany
  the group during travel.
• Cell phones are required equipment for all groups
  traveling out of town. THE DRIVER MUST NOT
  OPERATE A CELL PHONE WHILE THE VEHCILE IS IN
  MOTION.

5
LONG DISTANCE TRIPS

• Drivers should be well rested before embarking on
  a long distance trip.
• All night driving should be avoided whenever
  possible.
• Limit driving shifts to four hours per driver
  with a 10-15 minute break between each two-hour
  block.
• During all driving shifts, a passenger must be
  awake and seated next to the driver to insure the
  driver remains alert.
• (Adapted from Carleton College Sport Club Travel
  Guidelines)

6
MOTOR VEHICLE ACCIDENTS

• A motor vehicle accident, as defined herein,
  shall mean any contact with property or person,
  regardless of the extent of the damage or injury.
  In the event of an accident,
• If necessary, to prevent further damage or
  hazards, move vehicle onto the shoulder or side
  of the roadway if possible. Place warning
  signals immediately.
• All vehicles are recommended to be equipped with
  highway emergency kits. The reflective warning
  triangles should be set up 100 feet or more
  behind the vehicle, in the event of an accident
  or mechanical failure.
• Remain calm. Be courteous. Make no statement
  concerning the accident to anyone except a Police
  Officer. Get his/her name and the badge number.
• Your are required to
•   1. Call 911 when accident occurs. Report that
  injuries, if any, have occurred or if property is
  involved.
• 2. Record the names and addresses of all involved
  or concerned, including witnesses.
• 3. Record license plate numbers and descriptions
  of all vehicles involved and if possible,
• obtain the drivers license number(s) of the
  other driver(s).
• 4. Record all insurance information of the other
  driver(s).
• 5. Refrain from making any statement regarding
  fault or liability.
• 6. Notify Sport Club Director of any accident by
  phone [phone]) or email (dsimpson_at_tcnj.edu)
  within twenty-four hours or upon your return to
  the campus, in person.
• 7. In the event of a death, serious injury, or
  vehicular failure, Sport Club Director and Campus
  Police is to be notified immediately at
  [phone].
• 8. Upon your return to campus, please contact the
  Bureau of Risk Management at extension 2881
  regarding procedures, which need to be
  implemented