HCM Project Life Cycle

1
UCONN HCM System Implementation
2
HCM Implementation - Vision

• Implement a flexible and integrated Human Capital
  Management System that effectively and
  efficiently supports the Universitys Human
  Resources and Payroll functions and programs. The
  HCM system will provide timely access to accurate
  and relevant data in support of the Universitys
  mission
• Key Drivers
• Unsupported version of Legacy system
• Out-dated technology

3
HCM Implementation - Scope

• Phase 1
• Implement Peoplesoft HCM system to manage and
  maintain the entire employee life cycle (Hire to
  Retire)
• Implement business process for electronic
  applicant recruiting
• Implement a solution to accept resumes online
• Integrate job search application with
  Peoplesoft HCM
• Genesys system will be discontinued
• Maintain the Focus reporting for the duration of
  transitional mode and deliver the foundation HCM
  Datamart
• Peoplesoft HCM system will keep the existing
  integrations intact with SA system and Core-CT
  system
• Replace HR/Payroll Winja application
  functionality (view paycheck, view benefits, view
  demographics, view emergency contact, student
  payroll authorization process)
• History will be converted based on business need

4
HCM Business Process

• Recruiting
• Compensation
• Talent Development
• Payroll
• Labor Relations

5
Source and Select

• Recruiting

Peoplesoft Modules
Family Module
HCM Candidate Gateway, Talent acquisition Manager
HCM - Customization Manage Hires
HCM HR Administration
EPM Recruiting Mart

• Features
• Candidates can search and view job postings
• Candidates can receive job postings that match
  their preference
• Candidates can apply for a job
• Candidates can create, review, update and submit
  their resume online
• Seamless integration between UCONN Job Search
  application, HCM Talent acquisition manager
  module, HCM Candidate gateway module and HCM HR
  module
• Provide deeper insight into recruiting process
  and help answer questions like
• Whether positions are being filled in a timely
  manner?
• Electronic PA form for new hire processing

6
Reward and Retain

• Compensation Benefits

Peoplesoft Modules
Family Module
HCM Base Benefits
HCM - Customization Mass Salary Increase process, Length of Service process
EPM Compensation Mart (HCM Warehouse)

• Features
• Administer various leave plans and maintain
  leave accruals for employees
• Administer Mass Salary Increase Process for
  various groups of employees (UCPEA, AAUP etc.)
• Calculate various seniority (Longevity, Bumping)
  for all employees based on various bargaining
  unit rules
• Calculate and post longevity payments to payroll
• Integrate UCONN Longevity module and HCM Payroll
• Integrate UCONN Salary increase module and HCM
  Payroll
• Employees can view their benefit enrollment
• Phase 2
• Absence Management

7
Coach and Develop

• Talent Development

Peoplesoft Modules
Family Module
HCM eDevelopment
HCM ePerformance
HCM Learning Management
EPM Learning and Development Mart (HCM Warehouse)

• Phase 2
• Enable employees and faculty to manage
  information about professional education, honors
  and awards, licenses and certificates and
  professional training
• Enable faculty members to review, add, update,
  or delete information about professional
  memberships, administrative posts, committees,
  presentations, significant special projects,
  student advising, and teaching responsibilities
• Enable employees and faculty to review training
  opportunities and request training enrollment

Not licensed
8
Optimize, Track and Monitor

• HR Administration

Peoplesoft Modules
Family Module
HCM - Customization Manage Employee Data Changes
HCM HR Administration

• Features
• Automate the data change process with
  appropriate workflow. ex funding changes, job
  title changes, ad-hoc salary changes
• Maintain core HR data (job codes, pay groups,
  etc.)
• Union Labor Management (labor agreements)
• Labor Relations Management (grievances etc.)
• Position Management
• Integrate UCONN Manage employee data changes
  module and HCM HR Module

9
Optimize, Track and Monitor

• Payroll Administration

Peoplesoft Modules
Family Module
HCM - Customization Employees can view their paycheck
HCM Payroll Administration
HCM Time Labor

• Features
• Calculate Gross earnings
• Process FLSA overtime rate calculations
• Seamless integration between UCONN HCM Payroll
  Core CT Payroll system
• Replace CLASTIME (time labor rules) with UCONN
  HCM Time Labor rules
• Replace Student time system with HCM Time
  Labor
• Capture leave taken and update leave balances

10
Other features

• Enhance user accessibility with Single sign-on
  using CAS
• Enhance user reporting HCM Warehouse
• Simplify Security management by automating the
  role assignment to users
• Improve the MUD table maintenance by interfacing
  HCM data to MUD table
• Enhance the Special Payroll Adjunct Hire process
  by improving the data communication between HCM
  and SA systems

11
HCM Implementation Phase 2

• Employee and Manager Self Service transactions
  (business process improvement)
• Migration towards new reporting functionality and
  technology
• Replace TAS with HCM time Labor
• Convert job search application to HCM
• Identify and evaluate shadow systems for
  potential enhancements
• Analyze and evaluate potential business process
  improvements for HR client stake holders