Developing a Project Proposal

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Developinga Project Proposal
ACTRAV-Turin
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Contents

• Concept of Logical Framework Approach
• SPROUT model project proposal
• Individual activity
• Presentation of workplan

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(No Transcript)
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Logical Framework Approach

1. Analysis of Policies/Contexts/Environment
2. Definition of Initial Situation / Identification
   of current problems, parties involved, and causes
   of the problems
3. Definition of Exit Profile / Identification of
   desired situations
4. Definition of Needs
5. Definition of Objectives
6. Identification of Activities, Strategies, Method,
   Media, etc.

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System Chart
Step 1 Analysis of Policies, Environment
Context
Step 2 Analysis of Initial Situation - Problems
Target Groups
Step 3 Analysis of Exit Profile - Desired
Situations
Step 4Definition of Needs
Step 5 Specification of Objectives
Step 7 Design of monitoring, reporting
evaluation
Step 6 Strategic selection, design and
elaboration of activities
Step 8 Risk Analysis
Step 9 Analyses of Resources
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Analysis of Policies Contexts

• Values and Principles
• Macro economic and social environment
• Justifications for actions
• Priorities and strategies
• Situations of resources

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Definition of Initial Situation

• Clear, specific description of current situations
• Identification of problems and their causes
• Target group and their entry conditions
• Other parties involved and their situations
• Resources available
• Constraints
• Analyses of past experiences

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Definition of Exit Profile

• Definition of the desired situations with
  specific institutional arrangements / setting
• Expected performance with observable knowledge,
  skills, attitudes, behaviors and/or abilities
• Performance criteria and indicators

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Definition of Needs

• Qualitative definition
• the nature of needs
• Quantitative definition
• improvement from X point to Y point
• Question of time limit
• Y point must be achieved by Z date

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Definition of Objectives

• Performance
• Condition
• Criteria
• Definition of pre-requisites

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Selection of Activities Methods

• Activities that must be organized to eliminate
  (potential) causes of the problems and achieve
  the objectives
• Design strategic progression of actions and
  contents
• Condition
• Criteria
• Definition of pre-requisites

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SPROUT

1. About SPROUTsummary project outline
2. Background and justification
3. Development objectives and immediate objectives
4. Output and input

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SPROUTSummary project Outline

• Tool for the development of a project proposal
• Means to make a proposal for a financing agency
• Background
• Target Group / Parties involved
• Problems and their causes
• Development and immediate objectives
• Main outputs and indicators of achievements
• Activities and inputs
• Risk analyses and management
• A preliminary budget estimate

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SPROUTBackground/Justification

• Socio-economic situation/trends/ context
• Current political environment
• Past experiences
• National development policies and strategies
• Current difficulties political, social and/or
  economic environment
• Which sectors are the problems in?

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SPROUTTarget group / parties involved

• Who are the persons/group affected by the
  problems? How large are they?
• What are their characteristics (sex, age,
  education, work situation, social background,
  place of living, etc.)?
• Who should be involved in the project planning
  and implementation?
• Is there any other group(s) that have
  contradicting interests?

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SPROUTProblems and their causes

• What exactly are the problems you need (want) to
  address?
• Why do the problems have to be solved? How fast?
• What are the causes and effect of the problems?
  Any studies / analyses?
• Were there any past attempts to solved the
  problems? Failure/success?

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SPROUTDevelopment and immediate objectives

• Development Objectives
• Overall aims of the project in a long-run
• Broader behavioral/institutional changes to which
  the project will contribute
• Immediate Objectives
• Specific achievements (situations and/or
  conditions) or direct results that the project
  will attain by the end of the project
• SMART Specific, Measurable, Approved by the
  project owner and the group, Realistic, and
  Time-bound
• To study, to raise awareness, or to assist
  is not suitable for immediate objectives.

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SPROUTIndicators of Achievement and Outputs

• Indicators of Achievement
• A brief description of the desired or expected
  situation at the end of the project, with clear
  emphasis on the changes that the project will
  help to bring about.
• Outputs
• Products that the project will produce
• Be precise in defining the outputs

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SPROUTMain activities and inputs

• List of main activities
• How the inputs of the project will be transformed
  into outputs
• List all the activities, in a logical (or
  chronological) order, that are important to the
  production of the outputs
• Be strategic!
• Inputs
• List all resources needed for carrying out the
  planned activities
• Consider financial implications for each input
  (Is it available for free, or do you have to
  create it?)

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SPROUTRisk analysis and risk management

• Risk Analysis
• List all potential factors which may affect, or
  endanger, implementation of activities and
  achievements of the objectives
• What are social, economic and political
  pre-conditions that are beyond the control of the
  project owner/group?
• Risk Management (internal external)e.g.
  through monitoring/reporting/evaluation
• How best can the project avoid the potential
  risks?
• What can be the most effective monitoring or
  reporting systems to ensure minimizing the risks?

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Individual Workplan
Development Process

1. Complete from Step 1 to Step 3 of the system
   chart(by Tuesday, 11 May)
2. Make necessary revisions to the above step, and
   then complete Step 4 and Step 5 (by Thursday, 13
   May)
3. Complete from Step 6 to Step 9(by Friday, 14
   May)
4. Finalize the work plan(by Saturday, 15 May)

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Presentation of Work Plan

1. Each participant has 5 minutes to present
   his/her work plan
2. While your colleague is making presentation,
   carefully take note of its major arguments,
   focusing on some strong points, weak points,
   and/or points for clarification
3. Each presentation will be followed by a short
   QA session through which participants help each
   other to further improve/strengthen the workplan.

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End of the Activity