HERMES: An integrating approach to managing electronic resources

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HERMESAn integrating approach to managing
electronic resources

• Sue Woodson
• Johns Hopkins University
• ACRL 2003 Charlotte, NC

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HERMES

• HOPKINS
• ELECTRONIC
• RESOURCE
• MANAGEMENT
• SYSTEM

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The Challenges

• What do we have?
• Where do we get it?
• Who can use it? Where? How?
• Who bought out what company last week?

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The Challenges (contd)

• Multiple sources of data about what we have
• How do we get all that in one place?

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Hopkins environmentnot quite a consortium

• Multiple Libraries Geographically
  dispersed Distinct budgets Distinct clientele
• Scattered IP ranges

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HERMES Institution-wide system for sharing data

• Patrons aids identify and access online
  resources
• Staff facilitates stewarding
• Select
• Acquire
• Support

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Birth of HERMES

• Public Display Project

• Resource Tracking Project

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Integrating the 2 projects

• Extensive conversations
• Staff from across libraries
• Led by Web Developer/Librarian
• Discovering what we wanted

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Before we built it

• Clarifying the workflow
• Defining relationships among data elements

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Key Featuresbeyond the data

• Web based (view edit)
• Role based access
• Integrates with other systems

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Key Featuresbeyond the data (contd)

• No duplicate data entry
• Catalog is authority for bib data
• Ability to migrate data and grow system

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Whats new?

• Auto load from catalog
• New roles
• EXAMPLE
• Publisher Modern Language Association
• Provider SilverPlatter
• Vendor PALINET

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HERMES current state

• Coding complete
• Successfully extracted catalog data
• First round of testing complete
• Database moved from development to production
  server (testing again)
• Reviewing subject classification procedures

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OKSo What?

• Beyond How I Did it Good

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Q 1 What is the librarians role in product
development

• Identifying and articulating needs
• Advocating for standards
• Efficient and effective sharing of projects in
  development
• e.g., Web Hub project

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Q 2 What kinds of management systems do we
want?

• Buy the whole thing
• Select by modules

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In other words

• Integrated Systems

• Integrating Systems

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ILS Are they past their prime?

• Overly complex
• Not standards based
• Tie librarians to a single system with modules of
  varying quality
• Migration nightmares

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Integrating Systems

• More choicescafeteria style choosing
• Easier migration of data
• More flexible integration with a variety of data
  sources
• Better bang for our bucks

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Stand alone systems?

• SFX
• E-resource management system
• Next?

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• Sue Woodson
• woodson_at_jhu.edu
• Johns Hopkins University
• ACRL 2003 Charlotte, NC