IRIS, RLA, and CCURE

1
IRIS, RLA, and CCURE

• Computer Training
• (Training for all staff)

2
Purpose of Computer Systems

• There are three basic programs
• Information Reporting Information System (IRIS)
• Residence Life Administration (RLA)
• CCURE (a play on the word secure)
• We use these programs for check-ins, check-outs,
  key tracking, student housing records, incident
  report tracking, sanction tracking, door access,
  door monitoring, and searching for information on
  the students.
• These programs will be described in detail at a
  later time.

3
Accessing the RLA IRIS

• For RLA and IRIS, enter the Staff Zone page
• (www.utexas.edu/student/housing/staff/)
• Click Web Applications from the left menu.
• Choose the appropriate program

4
Accessing CCURE

• CCURE is not an online program. Therefore, it is
  only accessible on approved desk and staff
  computers as necessary.
• Once you find the icon to the program, double
  click on it and log in to start using the
  programs.

5
Identification

• For all of the computer programs, identification
  information is needed from the residents in order
  to pull up their record. In DHFS, we currently
  only ask for identification in two ways
• UT ID with picture
• UT EID
• Our computer systems track students by social
  security numbers. There are some forms that only
  accept social security numbers, but IRIS and RLA
  have an EID function that converts their EID into
  a social security number. Please refrain from
  asking someone for their student number when at
  all possible.

6
Identification

• A student should provide their UT ID or UT EID
  for any desk function that requires
  recordkeeping. This includes things such as
• Checking in
• Checking out
• Key check-out
• Equipment Check-Out
• Lost and Found Retrieval
• Package or Mail Pick-up

7
Identification

• Residents frequently forget or lose their ID or
  key. In order to correctly identify someone,
  there are alternate methods of identification in
  the RLA system
• View Student Rec this feature allows you to see
  their background and home information. You can
  use this to quiz them on things they should know,
  such as their home zip code, phone number, or
  birthday. Always ask for at least 2 of these
  items.
• Hall Search Picture this feature allows you to
  see their corresponding ID picture online. You
  can easily match their face with the picture
  online (not currently available as of 8/1/03).

8
Identification

• Do not let a matching ID picture and face fool
  you! If a student asks for a key to their
  room, you absolutely must verify where the
  student lives BEFORE checking them out a key.

9
Logging Off

• Never forget to log off when your shift is over!
  You are responsible for all editing (or
  incidents) that occur while you are logged in.
• If you need edit a residents record but someone
  else is logged into the computer, you can either
  ask them to modify the record for you or log them
  off so you can log in. Never edit a student
  record under someone elses logon!