UNRAVELING THE MYSTERY:

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• UNRAVELING THE MYSTERY
• 101 WAYS TO COUNT YOUR KIDS!
• PI 1563 Pupil Count Report
• Lori Ames, Consultant
• Brad Adams, Consultant

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Agenda

• Category Definitions
• Head Count
• Non-Resident Reductions
• Resident Reductions
• Resident Addition
• Miscellaneous Information
• Other Reports
• Question and Answer

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Why is it important.

• Student Count Determines Funding
• Revenue Limit Calculation
• Equalization Aid Calculation

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General Counting Guidelines

• Count the student if
• The student is a district resident.
• The District is financially responsible for the
  students educational program.
• The student is present for instruction on the
  count date or meets the before and after rule.
• So how do we get there

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Pupil Count Workbook

• http//www.dpi.wi.gov/sfs/membrpt2.html
• General Count Instructions for the
• PI 1563 Workbook
• PI 1563 Pupil Count Workbook Form for Draft Use

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CATEGORIES
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Preschool Special Education

• Students must be at least 3 years of age as of
  the count date.
• Student must have an IEP (Individualized
  Education Plan) and be receiving instructional
  services.
• No minimum required number of instruction hours

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4 Year Old Kindergarten

• Districts should only use these two lines if
• the 4 year old kindergarten program is open to
  all students
• the program is funded by district resourcesnot
  solely by Title One funds.
• the student is at least 4 on or before September
  1st or admitted under early entrance guidelines
  via s.120.12(25).

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4 Year Old Kindergarten

• 4 Yr 437 Hours program shall have at least 437
  hours of instruction, which can include up to
  87.5 hours of outreach activities.
• 4 Yr 524.5 Hours program shall have at least
  437 hours of instruction and 87.5 hours of
  outreach. The school shall NOT substitute
  instructional time for outreach activities.

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4 Year Old Kindergarten

• What is Considered Outreach?
• Home visits
• Parent-Teacher Conferences
• Family Fun Nights/Evening Programs
• For a more complete listing go to
• http//dpi.wi.gov/ec/ecoutrpg.html

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4 Year Old Kindergarten

• Beginning in 2006-07, districts starting a new 4K
  program will need to sign-off on a program
  assurance form verifying that the program meets
  all 4K requirements
• Contact Jill Haglund, Early Childhood Education,
  608-267-9625, with questions

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5 Year Old Kindergarten

• 5 Yr Old Half Day Program
• 5 Yr Old Three Full Day Program
• 5 Yr Old Four Full Day Program
• 5 Yr Old Five Full Day Program
• 5 Yr Old Blended Program

• The student must be at least 5 years of age
• on or before September 1st or admitted under
  early entrance guidelines via s. 120.12(25).

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5 Yr Old Kindergarten - ½ Day

• The program shall have at least 437 hours of
  direct instruction.
• There is no days requirement, only the hours of
  instruction requirement.

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5 Yr Old Kindergarten Full Day

• According to state statute 121.004(7)(c)2., full
  day means the length of the school day for
  pupils in the first grade of the school district
• Full day programs require full day attendance for
  the entire school year.

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5 Yr Old Kindergarten - Blended

• Program in which the structure of the full year
  program varies from the first semester to the
  second semester
• Program in which the structure of the full year
  programs weekly schedule varies from day to day.
• Few districts in the state report having a
  blended kindergarten program.

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Grades 1 - 12

• Students must be 6 years of age on or before
  September 1st of the current year or be admitted
  under early admittance guidelines as defined by
  the Board of Education under s. 120.12(25).

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General Guidelines

• No student may be counted in more than one
  category.
• No student may be counted more than once.

Example A four year old student enrolled in a
4 year old KG program who also receives
preschool special education services should only
be counted in the appropriate 4 K category.
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HEAD COUNT
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Head Count

• Identify students for whom the district is
  directly providing instructional services.
• Include Resident and Non-Resident Students.

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Head Count

• Present The pupil is in attendance for
  instruction on the count date.
• Absent The pupil is absent on the count date,
  but has attended at least one day during the
  school year prior to the count date and at least
  one day during the school year after the count
  date, and has remained a resident of the district
  during the period of absence.

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NON-RESIDENT REDUCTIONS
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Non-Resident Reductions

• Reduce the head count by identifying non-resident
  students who are served by district programs, but
  not counted for revenue limit or state aid
  purposes.
• Record students in only one category.
• Students identified as non-resident reductions
  should also be identified in the head count.

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NR Open Enrollment

• Student who attends the district as an incoming
  open enrollment student.
• The District will receive payment for providing
  services to these students either directly from
  another district (special education) or as
  adjustment from the state (regular education).

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NR Tuition Waiver

• Student who attends the district as an
  incoming, additional year tuition waiver
  student.
• The District will receive payment for providing
  services to these students either directly from
  another district or as adjustment from the state.
• The District should have a signed Tuition
  Waiver form identifying the type of approved
  waiver.

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NR 66.30 Contract

• Student who attends the district as the result of
  a 66.0301 contract between districts.
• The District receives payment for providing
  services from the resident districts via a fiscal
  agreement between districts.

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NR CESA Program

• Student who attends the district under a CESA
  program as defined by s. 116.032.
• The District acts as the host district and
  receives payment for services via the fiscal
  agreement between CESA and the participating
  districts.

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NR - Tuition

• Student attends your district under one of the
  following tuition arrangements
• Parent paid tuition agreement
• District to District tuition agreement

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NR 9 Week Waiver

• Student intends to move into the district within
  the first 9 weeks of school. (construction not
  complete)
• If the student achieves residency within the
  initial 9 weeks, the board may waive tuition. If
  waived, the district should amend the pupil count
  to reflect residency.
• If the student does not achieve residency within
  the initial 9 weeks, parents may request a second
  9 week period. If within the second 9 week
  period the student achieves residency, the board
  may waive tuition. If waived, the district
  should amend the pupil count to reflect residency.

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NR Outside Age Eligibility

• Student does not meet the age guidelines of the
  program or early entrance guidelines under s.
  120.12(25).
• EX Student is counted in the 4K program, but is
  under 4 years of age as of September 1st of the
  current school year and does not meet early
  entrance guidelines under s. 120.12(25).

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NR - Incarcerated

• Student is incarcerated in a jail within the
  district and is receiving instructional services
  from the district on the count date.
• The district may claim state tuition aid for
  services provided to this student.

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Other Non-Resident - Reductions

• NR Integration Transfer
• NR CCDEB
• So few districts have students that fit into
  these categories, that specific questions should
  be directed to a School Finance Consultant.

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RESIDENT REDUCTIONS
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Resident Reductions

• Identify resident students who are served by
  district programs, but not counted as full-time
  students for revenue limit or state aid purposes.
• Record students in only one category.
• Students identified as resident reductions should
  also be identified in the head count.

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Resident Reduction Outside Age Eligibility

• Student does not meet the age guidelines of the
  program or early entrance guidelines under s.
  120.12(25).
• EX Student is counted in the preschool
  program, but is under 3 years of age as of the
  count date and does not have an IEP
  (Individualized Education Program).

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Resident Reduction Less Than Full-Time

• Student attends the district less than full-time
  as defined by s. 118.15(1). Private school or
  home-based education students who attend grades
  other than high school are included in this area.

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RESIDENT ADDITIONS
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Resident Additions

• Add to the Head Count by identifying those
  resident students who are receiving educational
  services from other districts or programs.
• Record students in only one category.
• Resident additions are added to the number of
  students reported in the head count.

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RA Open Enrollment

• Full-Time student who attends another district as
  an outgoing open enrollment student.
• The District sends payment directly to the
  district of attendance (special education) or as
  an adjustment from the state (regular education).

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RA Tuition Waiver

• Full-time student who attends another Wisconsin
  district as an outgoing, additional year
  tuition waiver student.
• The District sends payment for services directly
  to the district of attendance or as an adjustment
  from the state.
• The District should have a signed Tuition
  Waiver form identifying the type of approved
  waiver.

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RA 66.30 Contract

• Full-time student who attends another Wisconsin
  district as the result of a 66.0301 contract
  between districts.
• The District sends payment for services to the
  district of attendance via a fiscal agreement
  between the districts.

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RA CESA Program

• Full-time student who attends another district
  under a CESA program as defined by s. 116.032.
• The District sends payment for services to the
  fiscal agent via the fiscal agreement between
  CESA and the participating districts.

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RA - Tuition

• Full-time student attends another district and
  your district pays tuition to the district of
  attendance.

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RA Youth Options/Apprentice

• District pays tuition to the institution of
  higher education for the full-time cost of the
  program.
• Student attends a school to work program off
  school grounds that may involve both academic
  training and on-site work, on a full-time basis.
  The District is responsible for full-time tuition
  expenses.
• Students involved in the Generac Second Chance
  partnership should be accounted for in this
  category.

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RA S. 118.15 Contracts

• These programs are typically referred to as
  General Equivalency Diploma (GED), High School
  Equivalency Diploma (HSED), or Community Based
  Organization (CBO).
• A written agreement between the school board and
  a representative of the high school equivalency
  program or program leading to the students high
  school graduation must be in place prior to the
  students admission to the program.

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Other Resident Additions

• RA Partnership School
• RA Residential Treatment
• So few districts have students that fit into
  these categories, that specific questions should
  be directed to a School Finance Consultant.

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Adjusted Head Count
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Adjusted Head Count

• The adjusted head count is converted to full-time
  equivalency (fte) for both revenue limits and
  equalization aid.
• Incorrect data in the internet-based report will
  cause the fte for both revenue limits and
  equalization aid to be inaccurate. Data must be
  revised on-line.

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Pupil Count Amendments

• Throughout most of the year, districts simply go
  into the Reporting Portal and make any changes
  on-line.
• Districts wishing to amend their pupil count
  report after membership audits are announced in
  February, or after the audit report is received,
  will need to contact DPI before going into the
  Reporting Portal.

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Miscellaneous
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Part-Time Attendance

• S.118.145(4) allows resident pupils enrolled in a
  private school or in a home-based education
  program who meet the standards for admission into
  high school to take up to 2 courses during each
  school semester
• Districts are allowed to add part-time FTE to
  their membership for equalization aid purposes.

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Part-Time Attendance

• In order to accurately calculate the part-time
  FTE, districts will be asked the following
  questions.
• How many students (by grade level) does your
  district have?
• How many hours of instruction during the semester
  are scheduled in total for the students
  identified above (by grade level)?
• How many annual hours of instruction are
  scheduled for a full-time student (by grade
  level-minimum of 1,137 hrs)?

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Youth Challenge Academy

• Districts are notified by the Department of
  Military Affairs if a resident student is
  participating in the Youth Challenge Academy.
• Districts are responsible for Academy costs for
  all pupils who are enrolled past the first two
  weeks of the program.

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Youth Challenge Academy

• Effective in 2006-07, districts will be given
  credit for these students for revenue limit and
  equalization aid purposes in the year in which
  they attend the academy.
• A separate on-line youth challenge academy report
  must be completed by the district for both the
  September and January count in order to be given
  credit for these students.
• If applicable, districts must complete the
  September YCA report prior to completing the
  September PI 1563 Pupil Count Report

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Revenue Limit FTE Report

• NEW REPORT!
• Located on each districts homepage within the
  school finance reporting portal
• Data taken from
• PI 1804 Summer School Report
• PI 1563 Youth Challenge Report
• PI 1563 September Pupil Count Report

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Contacts

• Brad Adams 608-267-3752
• bradley.adams_at_dpi.state.wi.us
• Lori Ames 608-266-3464
• lori.ames_at_dpi.state.wi.us
• Karen Kucharz 608-267-9707
• karen.kucharz_at_dpi.state.wi.us

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