Cost Savings by Utilising a Centralised Print Solution

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Cost Savings by Utilising a Centralised Print
Solution
Presented by Mathew Hope Matthew Broderick
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Why we chose to centralise printing

• Principal encouraged departments to find ways in
  which to save money
• Recognised the amount of money that was being
  spent on printing (toner, hardware, staff time)
• IT department looked into ways in which to save
  money through reducing print costs.

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Printers - prior installation

• Prior to installing a centralised print solution
  the College had a variety of desktop printers and
  a selection of photocopiers

Printer Type Count
Small HPs 20
Medium HPs 30
Large HPs 20
Inkjet 10
Photocopiers 3
Xerox 3
TOTAL 86
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Printers - post installation

• After installing a centralised print solution the
  number of printers is dramatically less

Printer Type Count
Oce FX3000 (desktop printer) 5
Oce VL2822c 7
Oce CS173 2
Inkjet 3
Networked HP Laser 1
TOTAL 17
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Benefits of Centralised Printing

• Cost Saving
• Reducing Energy
• Gain information about who is printing when
• Reduce waste
• Space saving in classrooms and offices
• Full colour printing College wide
• Increased redundancy when printers go faulty as
  staff are able to print to any of the new printers

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Cost Saving

• Toner costs reduced
• Toner costs are included in lease price of Océ
  devices
• Fixed price per page
• Maintenance
• Reduction in hours spent by IT department
  replacing toner and maintaining faulty desktop
  printers
• Less devices less toner to replace
• Océ service are responsible for any maintenance
  that needs be carried out on their devices
• Energy

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Energy Saving

• The below tables show an estimate of the amount
  of energy that has been saved since the
  installation of the centralised print solution

Post-install Total Energy/hour
Oce FX3000 (desktop printer) 90W
Oce VL2822c 483W
Oce CS173 169W
Inkjet 6W
Networked HP Laser 14W
Total 760 W/hour
Pre-install Total Energy/hour
Small HPs 280W
Medium HPs 240W
Large HPs 360W
Inkjet 20W
Photocopiers 333W
Xerox 600W
Total 1.8 KW/hour

• The figures shown are based on the printers
  being in stand by or power save mode

• Producing a saving of over 50 power usage while
  printers are in stand by

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PCounter the benefits

• Enable finance to charge for printing per
  department
• Follow me printing
• Monitor printing on per department or per user
  basis

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Issues we encountered

• Finding suitable locations for the multipurpose
  printers
• Locating printers where there is sufficient space
  and in a suitable location to give access to
  staff and students
• Changing the way staff print
• No printer on office desk
• Advised to pick print jobs off as they walk pass
  printers rather than making special journeys

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Any Questions?