Martin Elliott

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Army's Mission-Focused ISO 14001
Martin Elliott Sustainability Division Office of
the Director, Army Environmental Programs
DESIGNING YOUR EMS A FEDERAL FACILITY
WORKSHOP July 31 August 2, 2002
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Purpose of this Briefing

• Prelude to the EPA training program
• Identify Army focus
• Discuss Lessons Learned
• Address Frequently Asked Questions
• Note This briefing has a total of 56 slides.
• Slides 29 thru 51 are for information/educational
  purposes only.

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Agenda

• Background/History
• Armys take on EMS ISO 14001
• Creating the EMS structure
• in TIM
• in the Army
• How does Army EMS compare to ISO 14001?
• What's coming from HQDA?

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Background/History

• E.O. 13148 Greening of Government Through
  Leadership in Environmental Management
• Implement an EMS at all appropriate federal
  facilities by 12/31/05
• Army Policy Memorandum, 13 July 01
• DOD Policy Memorandum, 5 April 02

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Army Real Estate
ACREAGE More than the combined acreage of the
states of New Jersey, Rhode Island, Delaware,
and Connecticut BUILDINGS SQUARE FEET Equal
to 166 Pentagons HISTORIC PROPERTIES CULTURAL
PROPERTIES ARCHEOLOGICL SITES MAINTENANCE
COSTS Equals the combined annual expenditures
of Vermont, South Dakota, North Dakota and New
Hampshire. Exceeds the total annual
expenditures of 22 states. INSTALLATIONS Six
times as many installations as the Air Force,
Navy and Marines. RESTORATION SITES
17 Million Acres 165,289 Buildings 1.1
Billion SF 12,000 Buildings 36,000
Sites 53,000 Sites 2.1 Billion 4,162
Installations 12,000 Sites
ROADS More than the combined totals of paved
roads for the states of Delaware, Connecticut,
and Rhode Island ELECTRIC LINES More than 12
times across the United States RAILROADS Army
rails stretch nearly coast to coast WATER
LINES More than 4 times across the United
States SEWAGE LINES More than 2 times across
the United States POLLUTION CONTROL
PERMITS Army permits equal 47 of all
DOD permits. ENDANGERED SPECIES
Distinct endangered species exist on or
contiguous to 94 Army installations.
28,743 Miles 23,754 Miles 2,910
Miles 12,955 Miles 7,930 Miles 2,500
Permits 170 Species

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Managing Army's Environment
ER
387M/25
1.56B
Cleaning up past sins
FY02 Budget Data
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Environmental Pressure Points
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(No Transcript)
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Why ISO 14001?

• Global standard for Armys global mission
• Cheaper and Faster to implement
• Common structure promotes agility, speed, cost
  avoidance
• Externally recognizable by regulators,
  communities, and industry
• Moves Army to an industry best management
  practice

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The Path

• "Finding the path where both military readiness
  and environmental stewardship are reinforced and
  improved by one another... is a very narrow path
  but it is the path we must take to act as
  responsible defenders and citizens of our
  country."
• Thomas E. White
• Secretary of the Army

Army's EMS aims to widen the path
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EMS

• Better way to manage your environmental program

ISO 14001

• Internationally recognized standard -- 127
  countries
• Systematically reduces "footprint" of activities,
  products, and services
• Emphasizes P2, compliance, and continual
  improvement

Armys View of ISO 14001

• Improved business practice
• Makes excellence in environmental management a
  tool for sustainable operations and mission
  accomplishment
• Mission priorities provide direction for enviro
  program

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EMS / TIM / The Army
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The EMS Weave Through TIM

• EMS function embedded in planning
  responsibilities of
• ACSIM
• G-3 (Operations Plans)
• G-4 (Logistics)
• TIM Region HQs
• Installations
• Major Commands
• Secretariat offices
• Resources provided for EMS implementation
• Added TIM implementation into Must Fund policy

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Almost for SureTIM Regional HQ

• Staffing 15 FTE
• 1 Director
• 8 Technical experts
• Compliance/P2 conservation
• 4 Planners
• NEPA
• Budgeting / programming
• Reporting
• Analysis
• Enviro input to all Regional HQ planning
• 1 EMS
• 1 Secretary

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EMS under TIM

• ACSIM directs EMS at installations
• One TIM, one approach, less coordination, easy
  to share lessons, execute through one chain of
  command
• Easy to hold TIM accountable mission is
  installation management
• Army EMS Action Memorandum focuses on
  installations
• By not developing installation EMS, Major
  Commands may not see environmental links to other
  mission activities.
• EMS can be bridge linking mission priorities and
  BASOPS under TIM

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MACOM Environmental non-BASOPS Duties

• Two categories of responsibilities
• Common to all MACOMs
• (Support to mission planning, EMS, NEPA,
  Compliance, P2, etc)
• Staffing 5 FTE
• MACOM specific
• (industrial ops, contingency ops, acquisition,
  etc)
• Staffing MACOM mission dependent
• These MACOM staff positions are not part of TIM

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Applying EMS to AR 200-1

1. Affirmed EMS implementation policy (Policy
   Reg)
2. Reformatted AR to align main chapters with 5 EMS
   areas.
3. Incorporated 17 EMS key elements as Army program
   requirements

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Applying EMS to AR 200-1

• Inserted text from ISO 14001 and mission focus
  directly into AR for
• Policy statement
• Planning
• Record keeping
• Auditing
• Post-execution analysis

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Applying EMS to AR 200-1

• Considering modifying ECAS to Environmental
  Program Assessment System (EPAS)
• Expanding emphasis in training areas
• More focus on holistic program
• More prognosis of installations long-range
  posture

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Five things expected by 12/31/05

1. Policy signed by Garrison Commander Mission
   Commanders
2. Self Assessment conducted, documented and
   briefed to Garrison Commander Mission Commander
3. Awareness of staff undergoing EMS awareness
   training
4. 25, 50, 75, gt90
5. Implementation Planning plan signed by GC
6. Annual Reviews GC Mission Commanders hold
   documented reviews

These are Draft Army EMS implementation metrics
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Mission Enhancing?
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Mission Enhancing?
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Installation Before TIM
Senior MACOM BASOPS Mission
Tennant
Tennant
Senior MACOM Readiness Mission
Mission
Tennant
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Installation Under TIM

Senior MACOM Readiness Mission
Mission
Mission
Mission
Installation BASOPS Mission
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EMS Identifies Mission Priorities
Mission Priorities
Mission Priorities
Mission
Mission Priorities
Mission
Mission Priorities
Mission
Mission
Installation BASOPS Mission
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EMS Integrates Mission Priorities
Mission Priorities
Mission Priorities
Mission Priorities
Mission Priorities
Installation-wide Mission Priorities
Installation BASOPS Mission
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Adding Mission Focus
Mission Priorities
Mission Priorities
Mission Priorities
Mission Priorities
Mission Priorities
Mission Priorities
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Army's Mission-Focused Management System
Installation-wide Mission Priorities
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What can you do now?
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What can you do now?

• Build it yourself
• Take advantage of DA tools, awareness templates
• Put best people on it give resources
• Avoid turn-key contractor packages
• Trust your internal abilities

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What can you do now?

• Do a self-assessment -- count everything
• Define mission leadership priorities
• Write a policy statement
• Start with whats easiest or most important
• Dont worry about external registration
• Think mission think smart vs hard

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Do a self assessment

• Not a gap analysis
• Identifies just what is missing
• Does not capture state of what exists

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When you do a Self Assessment

• Bring folks together for one day
• 7-8 smartest ones
• DPTM, DPW, Enviro Chief, Mission Reps, Safety,
  etc.
• Send read aheads so they come prepared
• Plan on draft in 1 day
• expect to follow up and/or report back via email
• What existing programs, capabilities, or
  resources do you already have? 17 elements
• Policy (1)
• Planning (4)
• Implementation and operation (7)
• Checking corrective action (4)
• Management review (1)

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When you draft a Policy

• Mission focused
• Based on Mission Garrison Commanders' readiness
  mission priorities
• Look inward, outward, forward
• Include ISO requirements
• compliance, P2, continual improvement

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How does Army EMS compare to ISO 14001?

• Policy
• Do you have one?
• No? Write one.
• Does it support Mission and Garrison Commanders
  mission priorities ISO 14001 requirements?
• No? Rewrite it.
• Signed by Garrison and Mission Commanders?
• No? Get him / her to sign.

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ISO 14001 Elements
Planning
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How does Army EMS compare to ISO 14001?

• Planning
• Identifying Aspects
• No major difference from ISO 14001
• Determine enviro footprint
• Collect ALL enviromental documents
• INRMP / ICRMP
• Master Plan
• GIS
• ITAM Plan
• NEPA documents
• Facility inventories, etc

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How does Army EMS compare to ISO 14001?

• Planning (cont)
• Add mission focus
• Determine mission priorities -- for each mission
• Doctrinal needs
• Force protection needs
• Mobilization needs
• Sustainable installations
• Continuous regulatory compliance
• Lower total ownership costs and risks
• TIM multi-purpose installation needs, Etc.
• Integrate priorities across missions

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How does Army EMS compare to ISO 14001?

• Planning (cont)
• Use overall mission priorities to define
  'significance' for aspects under ISO
• Aspects can be significant
• for environmental reasons (ISO)
• because they are mission critical now (Army)
• because they may be mission critical in future
  (Army)
• because they are key concern to host community
  (e.g., noxious weeds) (Army)
• Use overall mission priorities to set priorities
  for significant aspects under ISO

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How does Army EMS compare to ISO 14001?

• Planning
• Legal other requirements
• No major difference from ISO 14001
• Laws Regs
• Executive Orders
• MOAs with regulators
• NEPA mitigation projects
• Supplemental Enviro Projects
• Etc.

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How does Army EMS compare to ISO 14001?

• Planning
• Legal other requirements (cont)
• Add mission focus
• Identify "other" requirements that advance
  mission -- reflected in "priority" aspects
• Voluntary agreements with host communities
• Commercial or industrial standards (eg, ISO 9000,
  Chemical Manufacture's Responsible Care Codes)
• Etc.

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How does Army EMS compare to ISO 14001?

• Planning
• Objectives and targets
• Use same process as ISO 14001 -- with mission
  focus
• Set objectives and targets tied to significant
  aspects that are top priority
• mission critical now
• mission critical in future
• Not easy to do -- but key to mission
  effectiveness

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How does Army EMS compare to ISO 14001?

• Planning
• Environmental Management Plan
• No major difference in process from ISO 14001

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ISO 14001 Elements
Implementation Operation
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How does Army EMS compare to ISO 14001?

• Implementation Operations
• No major difference in process from ISO 14001
• Add mission focus to thinking on each step
• Person designated as EMS Management
  Representative needs to be able to execute
  alignment with mission priorities
• Can be environmental staff
• Can be from other organization

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ISO 14001 Elements
Checking and Corrective Action
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How does Army EMS compare to ISO 14001?

• Checking Corrective Action
• No major difference in process from ISO 14001
• Key information source for periodic review
• Expedite corrective action on system issues with
  mission effects
• resources available to fix problem asap
• successes lessons learned shared with others

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ISO 14001 Elements
Management Review
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How does Army EMS compare to ISO 14001?

• Management Review
• No major difference in process from ISO 14001
• Focus on mission-related system issues
• Expect changes in aspects as mission priorities,
  activities, and/or technologies evolve
• Expect changes in Army leadership and Mission
  Commanders to refine or change mission priorities
  
• Expect to adjust objectives and/or targets to
  better support mission priorities
• Expect to update Environmental Management Plan
• Expect to improve lots of things at the first
  review

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ISO 14001 Elements
Continual Improvement
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How does Army EMS compare to ISO 14001?

• Management Review
• No major difference in process from ISO 14001
• Focus on mission-related system issues
• Expect changes in aspects as mission priorities,
  activities, and/or technologies evolve
• Expect changes in Army leadership and Mission
  Commanders to refine or change mission priorities
  
• Expect to adjust objectives and/or targets to
  better support mission priorities
• Expect to update Environmental Management Plan
• Expect to improve lots of things at the first
  review

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An ISO 14001 EMS is

• Comprehensive considering all personnel,
  stakeholders, processes in identifying
  environmental impacts.
• Proactive focusing on forward thinking and
  action instead of reaction.
• A Systems Approach stressing improving
  environmental posture by using a single
  management system across all functions

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What's Coming from DA?

• Endorsing DoD Policy
• Deliver user priorities
• Mission-focused EMS training
• Detailed EMS Implementation Guidance
• Commander's Guide
• Field-test EMS guidance
• EMS resourced in TIM
• Annual Review of EMS Steering Committee
• AR200-1 revision
• Region 4 P2 Partnership EMS Initiative
• Implementation Workshop in October 02

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www.denix.osd.mil/ems
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More Information
Dr. Jean Shorett ODASA (ESOH) 703-602-0191 Jean.Sh
orett_at_hqda.army.mil LTC Jan Kozlowski ODEP 703-69
3-0548 Janek.Kozlowski_at_hqda.army.mil Mr. Martin
Elliott ODEP 703-693-0552 Martin.Elliott_at_hqda.arm
y.mil
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Questions?