June STAAR Administration Training

1
June STAAR Administration Training
2
Common Abbreviations

• DTC District Test Coordinator
• CTC Campus Test Coordinator
• TA Test Administration
• AD Answer Document
• Modified STAAR Modified Test

3
Test Versions for June

• Only STAAR and STAAR Modified
• No STAAR L test for math
• No form numbers to worry about for oral
  administrations
• Only one grade level
• Spanish version for grade 5 (must bubble)
• All students on the failure roster must have an
  answer document returned on them regardless of if
  they took the test(s)

4
Who Takes the Test(s)

• Any student in grades 5 or 8 that failed the
  reading or math STAAR test(s) from the May
  administration. Only take subject test(s) failed
  
• A 5th or 8th grade student new to the state, from
  a private or homeschool that did not take the May
  administration will take both reading and math
  tests.
• A student that was absent from school for either
  test during the May administration will test in
  missing subject.
• If you have a student that you are not sure
  about, let the DTC know.

5
Where will issues occur

• Answer documents not coded correctly
• Students not provided with correct accommodations
• Students not provided with correct test version
• Students given an accommodation that is not
  authorized
• Misuse of 4 hour time limit

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This PowerPoint does not eliminate your
requirement to read the general and specific Test
Administrator Manuals. READ THE MANUALS!!
Get the message?
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CTCs Responsibilities
CTCs Responsibilities

• Read all of the testing manuals
• Attend training conducted by the District Test
  Coordinator
• Receive secure testing materials from the DTC
• Observe all rules regarding test security and
  confidential integrity of the state testing system

• Train so that the tests are given in strict
  compliance with the directions in the testing
  manuals
• Supervise and actively monitor testing
• Maintain security and control of all testing
  material (need key to testing room at location)
• Return testing material and required
  documentation to DTC on time

• Train so that the tests are given in strict
  compliance with the directions in the testing
  manuals
• Supervise and actively monitor testing
• Maintain security and control of all testing
  material
• Return testing material and required
  documentation to DTC on time

8
Campus Test Administrator Responsibilities
STAAR
STAAR-M
STATE TESTING
9
Test Administrator Responsibilities

• Administer the tests in strict compliance with
  the directions in the Test Administrator Manuals.
  
• Supervise and actively monitor testing.
• Do not provide any unauthorized assistance to
  students during testing.
• Do not view the test, discuss the test, or score
  a student test either before, during, or after
  testing.

• Read the Test Administrator Manuals both general
  and specific.
• Attend training conducted by campus test
  coordinator.
• Receive secure testing materials from campus test
  coordinator.
• Observe all rules regarding test security and
  confidential integrity of the state testing
  system.

10
Test Administrator Responsibilities

• Mark the appropriate score code and test taken
  information for each student.
• Return all testing materials to the campus test
  coordinator immediately after students finish
  testing.

• Report testing irregularities and security
  violations immediately to the campus test
  coordinator.
• Prepare statements for submission to TEA if you
  are involved in a testing irregularity or test
  security violation.

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Test Security
Successful Testing Begins and Ends with Good Test
Security and Confidential Integrity
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Test Security Objectives

1. Account for all secure materials before, during,
   and after each test administration.
2. Protect the contents of all tests booklets and
   student answer documents.

Important Goals!
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Properly Controlling Secure Testing Materials

• Secure materials must be stored under lock and
  key with limited access when not in use.
• Never leave secure materials unsecured in your
  room.
• Test administrators will check out secure testing
  materials on the morning of testing from the
  campus testing coordinator and will return them
  immediately when students finish testing.

14
Test Check Out/In Procedures

• Add campus procedures here
• Time for material to be checked out

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Protecting Test Content
Top Secret

• No person may view, reveal, or discuss the
  contents of a test or answer document unless
  specifically instructed to do so by the
  procedures in the test administrator manuals.
• No person providing an oral administration or
  STAAR-M pre-reading may write notes,
  calculations, or any other marks in a test
  booklet or in any other location. Must be
  trained to provide an oral administration.

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Protecting Test Content

• Secure materials may not be duplicated by test
  administrators.
• Seals on test booklets may only be broken during
  testing sessions and only by persons authorized
  to do so in the instructions.
• No person may answer verbally or nonverbally any
  question that relates to the contents of a test
  before, during, or after a test administration.
• No person may review or discuss student responses
  during or after testing unless specifically
  authorized to do so by the procedures in the TA
  manuals.

17
Testing Procedures Related to Test Security and
Confidentiality

• All tests must be administered in strict
  accordance with the manuals.
• No person may change any student response or
  instruct a student to do so.
• Test administrators must actively monitor testing
  sessions.
• Only students can erase stray marks or darken
  response ovals on their answer documents or in
  their scorable test booklets and only during the
  testing session.

18
Testing Procedures Related to Test Security and
Confidentiality

• There must be a trained test administrator
  present with students until students complete
  testing and submit their answer documents to the
  test administrator.
• During lunch trained testing personnel may
  monitor the students as long as they are not with
  the testing material.

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Test AdministratorSecurity Oaths

• TEA requires that everyone be trained and sign a
  security oath before handling secure testing
  materials or participating in the administration
  of a state test.
• There is only one oath for the entire year
• If providing an oral administration the bottom
  box on the oath should be initialed and signed
  prior to testing. Oral and transcription duties
  require additional training.

20
Active Monitoring

• Monitoring during test administrations is the
  responsibility of the test administrator, the
  campus test coordinator, and/or site
  coordinator. District may do a walk through.
• Teachers are required to actively monitor
  students during testing.
• Campus Test Coordinators are required to actively
  monitor testing sessions at their campus.

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What Is Active Monitoring?

• Watching students during testing. The focus of
  the teachers attention is on the students and
  not elsewhere.
• Walking around to better observe what students
  are doing. (Are students working on correct
  section of test, marking answers on the answer
  document, not cheating, not using cell phones,
  not talking or communicating with other students,
  etc.?)

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What is NOT Active Monitoring?

• Anything that takes the test administrators
  attention away from the students during testing.
  Examples include
• Working on the computer or doing email.
• Reading a book, magazine, or newspaper.
• Grading papers or doing lesson planning.
• Leaving the room without a trained substitute
  test administrator in the room.
• Leaving students unattended during lunch or
  breaks.
• Do not read the test content over a students
  shoulder or examine specific student responses
  during testing, since doing these will be a test
  security violation committed while active
  monitoring. Unless providing a partial oral
  administration.

23
Cell Phones

• The use of cell phones or other two-way
  communication devices is prohibited during
  testing for students and test administrators.
• The reason is that cell phones can.
• disrupt the testing environment,
• be used to cheat by obtaining unauthorized
  assistance on test content by students,
• be used to image secure tests and compromise the
  confidentiality of the test with their camera
  feature by students and teachers.

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Seating Chart Rule

• Seating Charts are required for all test
  administrations.
• If students are re-grouped during testing an
  additional seating chart will be needed for the
  new group. The new seating chart should indicate
  the time students were regrouped.

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Seating Charts

• Must contain the following information
• District and Campus name
• Room number
• Test Administration
• Subject
• Grade Level
• Date
• Test Administrator(s) name printed and signed
• Students full name and local ID
• Booklet and form number
• Start time, stop for lunch time, resumed time,
  and student stop time and room stop time
• Must be readable

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Departures from Test Administration Procedures

• Incidents resulting in a deviation from
  documented testing procedures are defined as
  testing irregularities.
• Each person participating in the testing program
  is responsible for reporting immediately to the
  campus testing coordinator any violation or
  suspected violation of test security or
  confidentially, including all testing
  irregularities.

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Serious Testing Irregularities

• Testing irregularities that constitute a
  disclosure of secure testing materials or
  altering student results either directly or
  indirectly are considered serious.
• Examples include
• Viewing the test before, during, or after testing
  unless authorized by the testing procedures.
• Scoring student tests.
• Discussing secure test content or student
  responses.
• Copying or photographing secure testing materials
  without permission by TEA
• Directly or Indirectly assisting students during
  testing.
• Tampering with student responses on answer
  documents.

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Penalties for Prohibited Conduct

• Placement of restrictions on the issuance,
  renewal, or holding of a Texas educator
  certificate, either indefinitely or for a set
  term
• Issuance of an inscribed or non-inscribed
  reprimand
• Suspension of a Texas educator certificate for a
  set term or
• Revocation or cancellation of a Texas educator
  certificate without opportunity for reapplication
  for a set term or permanently.
• Possible criminal prosecution under TEC ?39.0303,
  Section 552.352 of the Texas Government Code, and
  Section 37.10 of the Texas Penal Code.

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Using Paraprofessionals

• Must complete a district noncertified
  paraprofessional testing oath
• Cannot be used as test administrators
• Cannot relieve test administrators for breaks
• Can be used to take students to lunch without
  being with a test administrator
• Can be used as hallway or restroom monitors
  cannot be working on anything while monitoring
  hallways or restroom

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Hallway and Restroom Duties

• Insert School procedures for students moving to
  and from testing and for breaks

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Test Schedule and Directions

• All tests must be administered on the scheduled
  day.
• All tests must be administered in strict
  accordance with the instructions contained in the
  test administration manuals.
• No make-up tests will be offered.

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Dates
Tuesday, June 25 Wednesday, June 26
STAAR STAAR Modified Math Reading
No make-up testing
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Two Answer Documents

• There are two answer documents that are used one
  for STAAR and one for STAAR Modified
• STAAR is used for both English and Spanish
  version tests.
• STAAR Modified will be used with STAAR Modified
  booklets. Look for the M in the upper right
  hand corner of the answer document.

34
Answer Documents
If student previously passed either the reading
or the math, code the score code as P if the
test was the same version. If taking a STAAR
and STAAR Modified, score the subject that is not
on the answer document with an
A score code will be blank if the student has
passed another version test.
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Coding the Answer Documents

• Mark ONE score code for each test that is
  included on the answer document. (Note the
  score code means did not test on this answer
  document for the subject indicated. For example
  the student split testing between STAAR and STAAR
  Modified.)
• Mark the test taken on answer documents (and the
  testing language for grade 5)
• If a student previously passed one test the P
  must be marked if it was a like test
• if split and previously passed the other version
  test, then leave blank

36
Review answer documents

• Over write of pre-code is possible on anything
  other than PEIMS, STUDENTs NAME, Date of Birth,
  or GENDER
• If incorrect void and hand grid a new answer
  document
• Dont let students bubble changes to the
  demographic information. Notify the CTC as soon
  as possible if changes are needed

37
Test Administration Procedures
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Testing Guidelines

• Tests must be administered on the dates specified
  in the State Testing Calendar of Events.
• At least one test administrator for every 30
  students.
• Testing Do Not Disturb signs posted on
  testing rooms.
• Testing rooms should be quiet, well lighted, well
  ventilated, and comfortable.
• Bulletin Boards and instructional displays
  covered or removed if it contains anything that
  might aid students during testing.
• There must be a clock in the room.

39
Testing Procedures

• No cell phones or other two-way telecommunication
  devices (students or teachers).
• Seating charts must have all student information,
  booklet information and all times needed.

40
Testing Procedures

• Optional Materials as needed.
• Test administrators are not allowed to answer any
  question relating to the content of the test
  itself.
• Test administrators must actively monitor
  students during testing.
• Test administrators cannot leave the room unless
  a trained substitute test administrator is
  present.

41
Testing Procedures

• Reinforcing, reviewing, and/or distributing
  testing strategies during an assessment is
  strictly prohibited.
• You cannot require students to use any particular
  test taking strategy. Students can use test
  taking strategies but you cannot require them to
  do so during the testing. This includes first
  marking answers in test booklet and then
  transferring them later to the answer document.
• Students must be informed of time remaining per
  the manual.

42
Testing Procedures

• Students must remain seated during testing.
  Students are not allowed to work on a previous
  section of the test or a section that has not yet
  been administered.
• Brief breaks in the testing room are allowed at
  the discretion of the test administrator (does
  not stop 4 hour clock)
• Lunch breaks are permitted, however students must
  remain as a group and be monitored by trained
  testing personnel so they do not discuss the test
  (stops 4 hour clock, time resumes when test are
  returned to students.

43
Time Requirementsfor Testing

• All STAAR tests are limited to 4 hours unless a
  student has extra time as an accommodation.
• The only reasons that the clock stops are for
  lunch, nurse, or an emergency.

44
School Procedures

• Material sign out/in
• Lunch
• Extended Testing
• Handling problem students
• Illness
• Attendance
• Late Arrivals
• Relief TAs
• Emergencies
• Add slides as needed

45
After Testing Procedures

• The test administrator must inspect the answer
  document to be sure the student bubbled in
  answers as instructed. This is also the last
  time to have students erase stray marks and
  darken answer choices if needed.
• Immediately after each test session, the test
  administrator must return all test materials to
  the campus coordinator.

46
Testing Accommodations
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Oral Administration
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Oral Administration Levels of Support

• Two levels of reading support are available
• Read questions and answer choices at student
  request
• Read all questions and answer choices
• Remember to document the level of reading
  support.

49
Oral Administration Grouping Students

• Consider
• Level of reading support
• Pace at which students work
• Number of students one test administrator can
  handle
• Plan for mixtures of support level and pace
• Know what level of support each student receives
• Remember the four-hour time limit
• Move around room and read aloud to students
  individually or to small groups of students
  working at a similar pace

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What may be read aloud during an Oral
Administration?
Yes No
Math Test questions and answer choices (i.e., everything in the test booklet Required reference materials (as applicable) Allowable Supplemental Aids
Reading Test questions and answer choices Required reference materials (as applicable) Allowable Supplemental Aids Reading selections

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Items Containing Boxed Information (Mathematics,
Science, Social Studies)
All parts of the question and answer choice may
be read aloud.
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Items Containing Passage Excerpts (Reading)
All parts of the question and answer choice may
be read aloud.
53
Items Containing Content-specific Terms and
Symbols
Read aloud the terms and symbols the way the
students hear them in class.
54
Required Reference Materials

• Test administrators may read, but not interpret
  or help apply, the reference material.
• Reference Material Example Dictionary
• The student must independently locate the
  dictionary entry.
• The test administrator may then read aloud the
  entry the student indicates.
• The test administrator may not help the student
  find a word in the dictionary.

55
Allowable Supplemental Aids

• Test administrators may read, but not interpret
  or help apply, the supplemental aid.
• Supplemental Aid Example List of grammar rules
  or Math Chart
• The student must point to the information (i.e.,
  rule or formula) and request that it be read
  aloud.
• The test administrator may then read aloud the
  information the student indicates.
• The test administrator may not tell students
  which rule/formula is needed to answer the
  question.

56
Transcribing

• Basic Transcribing Local Decision
• Complex Transcribing Accommodation Request Form

57
Basic Transcribing Examples/Types
Multiple-choice Griddable Short-answer Writing prompt
Student Writes
Student Circles
Student Points
Student Dictates/ signs
Student Types
58
Basic Transcribing Eligibility
59
Basic Transcribing Eligibility

• What are some examples of students who MAY or MAY
  NOT meet this criterion?

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Basic Transcribing Student Eligibility Criteria
Student Scenario 1

• Student is not receiving Section 504 or special
  education services, but loses his place easily
  when reading or writing in small spaces
• Student records his own answers, but uses a place
  marker to ensure accuracy
• Teacher wants the student to mark his answers in
  the test booklet for her to record on the answer
  document to ensure accuracy.

• The student has a disabling condition
• that prevents him or her from independently and
  effectively recording responses on the lined
  pages of the answer document
• despite multiple unsuccessful attempts to
  indicate responses on a format similar to an
  answer document.

NO
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Basic Transcribing Student Eligibility Criteria
Student Scenario 2

• Student is identified with an emotional
  disturbance
• Student can physically write for short
  assignments, but types on a computer for longer
  writing assignments. Observational data shows
  that when given a long writing assignment to
  handwrite, student becomes loud and agitated,
  crumbles paper, and refuses to write.

• The student has a disabling condition
• that prevents him or her from effectively
  recording responses on the lined pages of the
  answer document despite multiple unsuccessful
  attempts to indicate responses on a format
  similar to an answer document.

YES
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Returning Material
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Preparing Materials for Return

• Verify that no answer documents have
  inadvertently been left in test booklets
• Verify that all test booklets and answer
  documents are accounted for. This includes blank
  answer documents
• Make sure that any transcribing that is required
  for special testing situations has been
  completed, documented and the form completed
• Make sure the correct score code is marked on
  each answer document
• Verify that student information, test taken
  information, and accommodations coding on answer
  documents is accurate

64
Preparing Materials for Return

• Based on your campus you may have several other
  campuses with you
• Each campus must be returned under its own header
  sheets
• Class Id (green)
• Campus/Group ID (pink)
• See handout for more instructions

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RETURN AND CHECK IN

• Booklets - in numerical order with the lowest
  number on top largest on the bottom
• You will only be getting one set of booklets, you
  will not need to separate by campus
• Answer documents - accounted for,in alphabetical
  order, and banded by each campus

66
Oaths

• Please complete your oath, you will need to sign
  again when you return the tests
• Summer test administration will need to sign
  another oath for testing

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REFERENCES

• STAAR Test Administration Manuals
• STAAR ACCOMMODATIONS (web based)
• STAAR OPTIONAL PROCEDURES
• TIME POLICY
• SECURITY MANUAL
• DICTIONARY POLICY

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You have now completed the STAAR Test
Administration Training for the June
Administration Questions?