Emergency Management Performance Grant (EMPG) Program

1
Emergency Management Performance Grant (EMPG)
Program

• Rachel Sova
• Washington Military Department
• Emergency Management Division

2
The Basics

• Purpose Sustaining and enhancing the
  effectiveness of emergency management programs
• Funding provided by Department of Homeland
  Security
• Funds provided to all 50 states on an annual
  basis
• Each state determines how the funds will be
  distributed

3
General Requirements

• Requires a 50/50 match in non-federal resources
• Compliance with the National Incident Management
  System (NIMS)
• EMD NIMS Coordinator Jim Kadrmas
• [phone] or J.Kadrmas_at_emd.wa.gov
• Compliance with Buy American Act

4
Specific Required Activities

• Must develop update Comprehensive Emergency
  Management Plan (CEMP)
• Dave Hall, Planning Coordinator
  [phone], D.Hall_at_emd.wa.gov
• Must conduct communications planning and testing
• Don Miller, Telecommunications Manager
  [phone], D.Miller_at_emd.wa.gov

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Specific Required Activities (cont.)

• Must have a public education program
• LuAn Johnson, Public Education Manager
  [phone], L.Johnson_at_emd.wa.gov
• Must conduct one exercise per year
• Jerry Jenson, Exercise Program Manager
  [phone], G.Jenson_at_emd.wa.gov
  

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Allowable Activity Categories

1. Planning Developing enhancing a variety of
   emergency management plans
2. Organization Support of day-to-day EM staffing,
   operations activities
3. Equipment Must be on authorized equipment list
   www.rkb.mipt.org

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Allowable Activity Categories

1. Training Develop, deliver, evaluate and attend
   EM training
2. Exercises Design, develop, conduct, and evaluate
   HSEEP compliant EM exercises
3. Management Administration Up to 3 of award
   can be used to manage the contract funds

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Eligible Applicants

• Local Tribal Emergency Management Organizations
  (RCW 38.52)
• Established by resolution or ordinance passed by
  the legislative body
• Resolution should include
• (WAC 118-30-050)
• How costs of org will be provided
• That the org will have a Director
• Directors responsibilities

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Required Application Submissions

1. Copy of ordinance/resolution establishing agency
2. Separate budget for the emergency management
   program with local/tribal funding break-down
3. Job Descriptions for all EM personnel
4. Organizational Chart for EM Agency
5. Scope of work detailing activities to be
   conducted during contract period
6. Indirect Rate Agreement, if applicable

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Process for Distributing EMPG

• WAC 118-09-040 provides for the distribution of
  EMPG funds
• Awards based on how much local/tribal funding
  committed to EM
• Each applicant receives the same matching
  percentage
• Award amounts change each year depending on
  amount available and number of applicants

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Award Calculation

• To determine the match
• Federal funding available Total local/tribal
  funds budgeted for all applicants match
• example 2,000,000 10,000,000 20
• Local/Tribal EM budget x match EMPG
  Award
• example 35,000 x 20 7,000
• Prior Years Match Percentage
• 2005 19.8
• 2006 18.4
• 2007 21.4

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Funding History
Federal Award Year Total EMPG Award Amount Passed Through
2005 3,459,280 2,160,650
2006 3,535,440 2,191,983
2007 3,860,704 2,393,637
2007 - Supp 995,027 618,450
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Funding Schedule

• October 1, 2007 Federal Fiscal Year Begins
• November/December 2007 EMPG Guidance Released by
  DHS
• December 2007 State EMPG Application Submitted
  to DHS by WA EMD
• January 2008 Local/Tribal EMPG Application
  Developed by EMD
• February/March 2008 Local/Tribal Application
  Period
• April 2008 EMPG Contracts distributed with
  back-date to October 1
• December 31, 2008 Local/Tribal EMPG Contracts
  End

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Electronic Grant Management System (e-GMS)

• https//fortress.wa.gov/mil/gms/gms/portal.asp
• Website requires a user name and password
• Application is completed online
• Attachments are uploaded or mailed/faxed
  separately

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Allowable Expenses Examples

• Salaries/Benefits for EM staff
• O/T Backfill for planning, training, exercises,
  or MA
• Full or part-time contractors
• Recruitment costs for open positions
• Communications costs (phones, faxes, postage,
  etc.)
• Materials Supplies (copies, publications, etc.)
• Facility Costs (utilities, rental costs, etc.)
• Travel costs (lodging, per diem, transportation)
• Volunteer Costs (CERT, Vista)
• Warranties and Maintenance w/in contract period
• Installation of allowable equipment

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Unallowable Expenses Examples

• Supplanting of local/tribal funding
• Funding traditional public safety duties
• Unallowable equipment
• Costs of general use vehicles
• O/T or backfill for activation costs
• Entertainment or social activities
• Fines or penalty fees
• Tuition for higher education
• Self-insurance reserve funds
• Stockpiles of supplies for preparedness kits

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How to Apply?

• Provide Contact Information
• Meet Eligibility Requirements
• Submit Necessary Application Information
• If all of the above are complete then Funding is
  Awarded!

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Resources

• EMD EMPG Grant Webpage
• www.emd.wa.gov/grants/grants_empg.shtml
• EMPG Program Guidance
• www.ojp.usdoj.gov/odp/docs/fy2007empg.pdf
• DHS Financial Management Guide
• www.ojp.usdoj.gov/odp/docs/Financial_Management_Gu
  ide.pdf

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Resources (continued)

• OMB Circular A-87
• www.whitehouse.gov/omb/circulars/
• WAC 118 Emergency Management
• apps.leg.wa.gov/wac
• RCW 38.52 Emergency Management
• apps.leg.wa.gov/rcw

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Questions

• Contact Information
• Rachel Sova, EMPG Program Manager
• Emergency Management Division
• [phone]
• r.sova_at_emd.wa.gov