2001 Florida Cancer Reporting

1
2001 Florida Cancer ReportingImplementation
Strategies

• FCDS Educational Teleconference Series
• May 9, 2001
• Steven Peace, BS, CTR

2
National Standards

• NAACCR
• CDC/NPCR
• NCI/SEER
• ACoS/COC
• FCDS Follows The National Standards

3
2001 Reporting Requirements

• New Cancers Required to be Reported
• Some Cancers No Longer Reportable
• New Standard Data Items
• New Florida Data Items
• New Documentation Requirements
• New Reference Manuals

4
2001 Reporting Requirements

• Database Conversions
• Software Updates
• Internet Abstracting
• Internet Data Submission
• New Policies and Procedures
• New FCDS Data Acquisition Manual

5
Timeline for Implementation

• January 1, 2001 Admissions - New Case Reporting
  Requirements
• January 1, 2001 Admissions - New Data
  Documentation Requirements
• June 30, 2001 - Deadline for 2000 Cases
• July 1, 2001 - Implement New Policies
  Procedures -

6
Timeline for Implementation

• July 1, 2001 - FCDS Database Conversion July 1,
  2001 - Hospital Software Database Conversions
• July 1, 2001 - Internet Abstract Available
• July 1, 2001 - Internet Data Submission
• July 1, 2001 - Test Download
• 10 Cases over Internet
• 10 Cases Hard Copy Printout from Software

7
NAACCR WorkgroupsGuidelines for Implementation

• NAACCR ICD-O-3 Implementation Workgroup -
  November 27, 2000
• NAACCR SEER Summary Stage 2000 Implementation
  Workgroup - December 22, 2000
• http//www.naaccr.org

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NAACCR RecommendedImplementation Options

• Enter Cases into Suspense File Until Manuals and
  Software are Available to Complete Cases
• Abstract Cases on Paper Until Manuals and
  Software are Available to Complete Cases
• Postpone Abstracting Until Manuals and Software
  are Available to Complete Cases

9
ICD-O-3

• Manual - March 2001
• Site/Type Validation Tables - April 2001
• Multiple Primaries Tables - April 2001
• Conversions Programs/Tables - April 2001
• Conversion Issues - Cases to Review
• Hospital Casefinding Lists for 2001
• Edits for New Values and Relationships

10
SEER Summary Stage 2000

• Manual - March 2001
• NO Conversion Can Be Done
• Edits Based on Date of Diagnosis
• Training
• Who will use SSSM2K ???
• Why
• What About Collaborative Stage - 2003 ???

11
NAACCR Version 9

• Approved National Standard for All States
• Approved National Standard for All Programs -
  SEER, ACoS, Other
• Includes All New Data Items
• Includes Changes to Existing Data Items
• Includes a new NAACCR EDITS Version 9

12
Reference Manuals

• ICD-O-2
• ICD-O-3
• SEER Summary Staging Guide - 1977
• SEER Summary Staging Manual - 2000
• 2001 FCDS Data Acquisition Manual

13
Reference Manuals

• How to Order Your Copy of Each Manual ?
• ICD-O-3 - Order through WHO
• SSSM2K - Order through SEER
• hardcopy or PDF download from website
• 2001 FCDS DAM - FCDS to distribute
• one copy per facility
• additional copies may be ordered for a fee
• download from FCDS website

14
Impact on Registrar

• New COC, FCDS and Facility Policies and
  Procedures for Case ID and Abstracting
• Delays in Abstracting
• Delays in Data Submission
• New Manuals and Guidelines
• Testing of Vendor Software
• New Edits

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Impact on Registrar

• Internet Access
• Training for New Staging
• Training for New Coding of ICD-O-3
• Training for New Surgery Data Items
• Option One Facilities
• Contractors
• Changes to Software

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Impact on FCDS

• Delays in Waiting for Information
• Convert Entire Database (2 million cases)
• Upgrading/Updating Edits
• New Policies Procedures
• New Internet Abstracting Software
• New Internet Downloading Procedures

17
Impact on FCDS

• New DAM
• Training for FCDS, Hospitals, Contractors
• Testing New System
• Testing New Software
• Testing New Edits
• Testing New Downloading Procedures
• Delays in Reporting

18
Impact on Vendors

• Add New Data Items including State Items
• Change Programs
• Convert Databases
• New Edits
• New Download Procedures
• Test Download Procedures
• Delays due to Availability

19
Miscellaneous

• Expect some Confusion
• When to use which manual ???
• Call us for H E L P !!!
• What About the Florida-Specific Fields
• FCDS Stage at First Contact 1977
• FCDS Stage at First Contact 2000
• FCDS Primary Payer at First Contact
• FCDS Smoking History

20
Training Plans

• Teleconference Series
• Starting in April or early May
• Variety of Topics
• PowerPoint Presentations for Reference
• Available to All
• Information will be mailed out soon !!!
• Contact us with Suggestions for Topics

21
Questions

• Please call and/or write FCDS with any questions
  and we will distribute our reply to you directly
  as well as on our website, through our FCDS
  Monthly Memo and in our Newsletter. THANK
  YOU !!!!
• http//www.fcds.med.miami.edu