Title: Georgia
1 Metro RESA Metro Area Instructional Leaders
Job Alike September 13, 2006
2- Georgias AYP Determination Steps
- Participation at 95 in reading/English language
arts and math based on students continuously
enrolled during state testing window - Academic performance in reading/English language
arts and math based on Full Academic Year (FAY)
students - Annual Measurable Objectives (AMO) Absolute Bar
- Confidence Interval
- Multi-year Average
- Safe Harbor
- Federal Flexibility for schools and districts not
making AYP based solely on SWD group scores
(approved for 2006 AYP) - Second Indicator
- Menu of Indicators for Elementary Middle
Schools - Graduation Rate for High Schools
32005-2006 Amendment Approved Hurricane Subgroup
- For the 2005-2006 school year, each school and
school district has been using a series of 900
codes to identify students displaced by
Hurricanes Katrina and Rita. - Data from these displaced students will be
included in a newly created displaced Hurricane
subgroup. Only this subgroups Test Participation
Rate will be included in the school, system, and
state AYP determinations. - Georgias minimum subgroup size of 40 for
participation rate calculations also applies to
Hurricane subgroups. - Georgia will report achievement for the displaced
students subgroup at the state and system levels
just like other subgroups on its 2006 State
Report Card.
4- 2005-2006 Amendment Approved
- Federal Flexibility for SWD Group
- A mathematical adjustment to the Students with
Disabilities (SWD) proficiency/advanced rates
applied only for schools and LEAs that did not
make AYP based solely on the SWD group scores. - (See the next slide for the federal formula used
to calculate the mathematical adjustment or proxy
percent.)
5- Federal Calculation Steps for Determining the SWD
Proxy Percent - Determine the percent of SWD assessed within the
State.
(138,954 SWD
divided by 1,106,615 12.5) - Divide 2 by the percentage of SWD assessed.
- (2 divided by 12.5 15.9 rounded to 16)
- Add the proxy percent (16) to the original
percent proficient/advanced for SWD for any
subject reading/English language arts and/or math
that falls below the state AMO. - Determine if the proxy percent is equal to or
greater than the State AMO. -
- http//www.ed.gov/news/pressreleases/2005/04/04072
005.html -
6QCC-based Assessments to GPS-based Assessments
-
- In order for Georgia to preserve continuity by
keeping the same methodology for computing AYP
that has been used for each of the past three
years, US ED required GA to equate the QCC-based
assessments to the GPS based assessments.
7Equipercentile Amendment
- Equipercentile is a statistical application
Georgia is using to compare QCC based assessment
data to GPS based assessment data for use in the
calculation of multi-year averaging, safe harbor,
and progress on the second indicator for AYP
purposes. - Without the equipercentile, Georgia would not be
able to use assessment data from previous years
needed for determining if a school or system made
AYP based on multi-year averaging, safe harbor,
and/or progress on a second indicator.
8- Minimum Number Amendment Began with 2004-2005
AYP Determinations - On June 14, 2005, US ED approved Georgias
request to adjust the minimum group size. The
minimum number adjustment allows AYP groups to be
more proportional to the overall student
population in AYP grades. - Group N size 40 or 10 of students enrolled in
AYP grades, whichever is greater (with a 75
student cap) for AMO and Second Indicator
calculations only. - Note The minimum number for Participation Rate
remains at 40 or more students. -
-
-
9Graduation Rate Amendment
- Beginning last school year (2004-2005) Schools
and systems included summer graduates after 12th
grade. - Beginning 2005-2006 school year Schools and
systems can, on a case by case basis (with
documentation), count LEP/ELL students in their
high school graduation rate if these students
graduate with a regular diploma within 5 years
and a summer.
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13Enhanced GHSGT Performance Levels for AYP
Purposes
- Mathematics
- Basic Scale scores 400 to 515
- Proficient Scale scores 516 to 524
- Advanced Scale scores 525 to 600
- Language Arts
- Basic Scale scores 400 to 510
- Proficient Scale scores 511 to 537
- Advanced Scale scores 538 to 600
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16- Menu of Second Indicators for Elementary/Middle
Schools - Meet or exceed standard or show progress from the
preceding year - Selection in effect for 2004-2005, 2005-2006, and
2006-2007 - Attendance
- 15 or less of students absent more than 15 days
or show progress - Percent Meeting/Exceeding
- CRCT Science 80 or show progress
- CRCT Social Studies 80 or show progress
- Percent Exceeding
- CRCT Reading 35 or show progress
- CRCT English Language Arts 15 or show progress
- CRCT Mathematics 15 or show progress
- CRCT Science 15 or show progress
- CRCT Social Studies 15 or show progress
- (Standards subject to revision as a result of
data analysis from assessments aligned with GPS.)
17For Elementary and Middle Schools Selecting
Attendance as a Second Indicator
- Attendance Rate Criteria
- Schools or systems with 15 or less of students
absent more than 15 days or show progress over
the previous year will meet the Second Indicator.
To show progress for attendance a school or LEA
must reduce the percentage of students absent
more than 15 days from the previous year. - Attendance Rate Explanation
- Students in AYP grade levels who miss more than
15 days while enrolled - at any time in school A will be included in
school A's Attendance Rate formula. - The days a student misses in another school is
not added to school As rate. - Attendance Rate Calculation
- Attendance rate is calculated by dividing the
number of students in AYP grade levels who were
absent more than 15 days by the total number of
students in AYP grade levels. -
-
18Georgias Graduation Rate
-
- Georgias Graduation Rate Standard Schools and
districts must be at or above a - 60 Graduation Rate or show progress from the
preceding year. - Current Graduation Rate Calculation (worksheet
available on www.gaosa.org) - Numerator of students who graduate with
regular diplomas - Denominator of dropouts in 9th, 10th, 11th,
12th from appropriate years graduates
other completers - Georgias Graduation Rate 2002 61.8
2005 69.4 - 2003 63.3 2006 69.5 (as of 7/14)
- 2004 65.4
-
19Fast Facts
- Students with Disabilities (SWD) SWD who receive
Special Education Services at any time during the
school year are included in the SWD group for AYP
purposes. - Science and AYP NCLB requires that states
develop academic content standards in science by
2005-06 and aligned assessments based on those
standards by 2007-08. The science assessments
must be administered at least once in each of
three grade spans 3-5, 6-9, and 10-12. We are
required to have Science assessments for the
07-08 school year but it is unclear whether they
will become part of AYP or not. - (NCLB Act section 1111 (K)
20Fast Facts
- Confidence Interval A statistical calculation
used to provide more confidence in the data. (The
critical z is 1.645 for a population proportion,
which means the programs are running a one-tail
test at the 95 level of significance.) - This application allows one to establish a
measure of certainty regarding whether a
calculation/percentage is characteristic of a
school/system. A table is created to indicate an
adjusted Annual Measurable Objective (AMO) based
on group size. The smaller the group, the larger
the adjustment. In comparison, if you were
conducting a survey, the confidence you have in
the conclusions you might draw from the results
depends on the number of participants in the
survey. -
- The following is a link to the 2006 Confidence
Interval worksheet http//www.gaosa.org/document
s/2006ConfidenceIntervalUpdated.xls -
21- Fast Facts
- ACCESS First Year in US ELL students who take
the ACCESS may receive a deferment from the
Reading/ELA portions of the state test (CRCT or
GHSGT). Their participation in ACCESS will serve
as a proxy participation for those subjects, and
the score is not used for AMO. - Regarding math, the students must take that
portion of the exam and participation is awarded
accordingly, but because they are First Year in
US school students, the math score is not used
for AMO.
22- School-Level Consequences
- Needs Improvement (NI) status shall be determined
by AYP. - Not making AYP for two consecutive years in
the same subject - Math 95 Participation or AMO
- Reading/ELA 95 Participation or AMO
- Second Indicator
- A school shall be removed from the list by making
AYP for two consecutive years. -
23School Needs Improvement (NI) Status School Consequences/Interventions
Did Not Make AYP - Year 1 No Consequences
NI 1 Choice Develop School Improvement Plan
NI 2 School Choice Supplemental Services Implement School Improvement Plan
NI 3 School Choice Supplemental Services Continue School Improvement Plan Develop/Implement School Corrective Action Plan
NI 4 School Choice Supplemental Services Implement School Corrective Action Plan Plan for Restructuring
NI 5 School Choice Supplemental Services Continue School Corrective Action Plan Implement Restructuring Plan
24School Needs Improvement (NI) Status School Consequences/Interventions
NI 6 School Choice Supplemental Services Implement Restructuring Plan GDOE School Performance Review Needs Assessment Develop Improvement Contract
NI 7 School Choice Supplemental Services Implement Improvement Contract Contract-Monitored School Year 1
NI 8 School Choice Supplemental Services Contract-Monitored School Year 2 Improvement Contract GDOE System Performance Review Needs Assessment Develop Management Contract
NI 9 School Choice Supplemental Services Implement Management Contract Contract-Managed School Year 1
NI 10 School Choice Supplemental Services Contract-Managed School Year 2 Update Management Contract
25- School District Consequences
- NI status shall be determined by AYP status.
- Not making AYP for two consecutive years in
the same subject at both Elem./Middle and High
School levels - Math 95 Participation or AMO
- Reading/ELA 95 Participation or AMO
- Second Indicator
- Districts are removed from the list by making AYP
for two consecutive years.
26Table of Consequences/Interventions for School
Districts
Needs Improvement (NI) Status District Consequences/Interventions
Did Not Make AYP Year 1 No Consequences
NI 1 Develop District Improvement Plan
NI 2 Implement District Improvement Plan
NI 3 Develop and Implement District Corrective Action Plan
NI 4 (Guidance is under development for Districts Beyond NI 3.) Continue District Corrective Action Plan Additions To Be Determined
27- Data Sources
- Student Data
- Demographic and Enrollment
- Assessment Processing (Matching)
- Links assessment data (test scores) with student
data.
28Student data/Assessment Processing/AYP Data Flow
One-time load of Assessment Data (GHSGT, GAA,
CRCT)
District Uploads/Enters student data
Information is fed into Assessment Processing
Application
Information is loaded into AYP Reports during the
nightly refresh
District matches records that were not
automatically matched on System ID, School ID and
Student ID and enters LAB/Medical Emergency data
DOE Activities
On-going until student data/Assessment Data is
signed-off
29- Assessment Processing
- The Assessment Processing (formerly the No Child
Left Behind - NCLB) application allows users to
match and enter assessment data to student data. - Components of the Assessment Processing
application include the ability to - Match Criterion Referenced Competency Test
(CRCT), Georgia High School Graduation Test
(GHSGT), Middle Grades Writing Assessment (MGWA),
ACCESS and Georgia Alternative Assessment (GAA)
records to student data. - Code a student as having a medical emergency.
- Code a student as a First Year in U.S. School
student. - Review summary and detailed reports on a district
and school level.
30- Assessment Processing Tips and Tricks
- Assessment Matching
- Goal is to match assessment records to student
data. - If there is no data available on the assessment
record for matching, e.g. first name and last
names are swapped or invalid, test ID is
incorrect or birth date is null or incorrect, the
record can still be matched by creating an upload
file. File layouts are available in the
Documents section of the MyGaDOE Portal. - Only match an assessment record to an Unable to
Match Reason when the student who took the exam
is not reported in student data, e.g. students
who returned to complete graduation requirements. - If an assessment record is matched to an Unable
to Match Reason in error, it can be unmatched
by selecting the Reset Unable to Match option
from the main menu.
31- Assessment Processing Tips and Tricks
- Assessment Matching
- Please do not sign off on student data until all
assessment data is available, i.e. GAA or ACCESS
data, which is usually the last to become
available to GaDOE. - If student data are different on the assessment
record than what is reported in the student data,
e.g. grade level, then the student data will
override what is on the assessment record. - Tip Assessment records are auto-matched to
student data based on System ID, School ID and
Student ID matches. Verify that the records were
correctly matched through the auto-match process
by reviewing the matched students report. - Tip Sometimes when a student cannot be found
for an assessment record, it is determined that
the student data is incorrectly matched to
another assessment record. To correct, un-match
the incorrect match and then the student data
will be available for matching. The un-match
option is located under the Un-match option on
the main menu.
32- Assessment Processing Tips and Tricks
- Coding a Student as a Medical Emergency
- Should only be used for students who experienced
a significant Medical Emergency and could not
participate in testing. Contact your GOSA Case
Manager with any questions. - A student who is coded as having a Medical
Emergency will be removed from the number of
students enrolled during the state test window,
i.e. the denominator in the test participation
calculation. - Districts and schools must keep documentation of
the Medical Emergency.
33- Assessment Processing Tips and Tricks
- Available Reports
- Matched Assessments Provides a list of
Assessment Records that have been matched to
student data. - Un-Matched Assessments Provides a list of
Assessment Records that have not been matched to
student data. - Un-Matched Students Provides a list of student
data that have not been matched to Assessment
Records. - Unable to Match Provides a list of Assessment
Records that were matched to an Unable to Match
Reason. - Errors and Warnings Provides a list of Errors
and Warnings generated by the data. - Percentage Matched Report Provides information
regarding how many Assessment Records have been
matched to student data and the percentage
remaining to be matched. - Summary Provides summary information regarding
all assessments. Previously was the Sign-off
report.
34- Adequate Yearly Progress Reports
- The Adequate Yearly Progress (AYP) Report
application will assist Districts and Schools
with understanding their AYP status prior to the
finalization of student data, so that data can be
verified and corrected, if needed. The reports
contain - Three years of Test Participation results
- Current years Academic Performance results
- Two years of Second Indicator results
- Districts can drill through the reports to
review the student level data that is included in
each of the measurements to determine if data
correction is required. Excel downloads of
assessment and graduation class data are also
available. Note These elements are only
available within the MyGaDOE portal they are
not included in the public release.
35- Adequate Yearly Progress Data Tips and Tricks
- Data Verification
- The following student demographic elements should
be reviewed for all students - Student Grade Level
- Gender
- Race
- Economically Disadvantaged (ED) Status
- Student With Disability (SWD) Status
- English Language Learners Status (ELL/LEP)
- Migrant
- Days Absent (excused unexcused)
- Days Present
- Latest Withdrawal Date
- Latest Withdrawal Reason Code
Students who are eligible for Free or Reduced
Priced Meal. Students who are coded as
receiving special education services at anytime
during the school year. Students who are
identified as either English Language Learners
(ELL) Proficient or have exited the program and
are being monitored for two years.
36- Adequate Yearly Progress Data Tips and Tricks
Column Description
Student in AYP Grade Level Y Students enrolled in AYP Grade Levels (Grades 3 through 8 and 11, and Grades 1 and 2 in K-2 schools).
Test Window Enrollee Y Students who were continuously enrolled at the school during the state testing window for that assessment. State Testing Windows GHSGT March 19, 2007 through March 30, 2007 CRCT April 2, 2007 through May 2, 2007
Medical Emergency Y Students who were coded as having a Medical Emergency.
37- Adequate Yearly Progress Data Tips and Tricks
Column Description
Student on Test Grade N Students who were tested off grade. For example, a 5 grader was given a 4 grade test.
Test Score N Students for whom there is no test score.
Present Test Not Attempted Y Students whose assessment record had the PTNA bubble bubbled. Verify that this is the complete list of students that should have their assessments coded as PTNA.
Blank Test or DNA or TNA Y Students whose assessment record had the DNA or TNA bubble bubbled. Verify that this is the complete list of students that should be have their assessments coded as DNA or TNA.
38- Adequate Yearly Progress Data Tips and Tricks
Column Description
Test Participant N Students who are not being counted as test participants, i.e. students who do not have test scores. Verify that this list of students is correct.
FAY Enrollee Y Students who were continuously enrolled at the school from the October FTE Count Day until the end of the state testing window.
GAA Score Y Students who took the GAA in lieu of the CRCT or GHSGT.
GAA Score Accepted Y Students whose GAA Score is Accepted to be used in the AYP Reports.
39- Adequate Yearly Progress Data Tips and Tricks
Column Description
SWD and Part Time Y Students who were reported in FTE Count 3 with one or two special education segments and all other segments as O.
First Year in US Y Students who are coded as First Year in US students.
Passed on Prior Administration Y (GHSGT only) Students who passed the GHSGT on a prior administration. These students are not counted for participation or academic performance.
Failed on Prior Administration Y Students who failed the GHSGT on a prior administration. (Must be tested.)
40- Support Resources
- On the web
- Georgia Dept of Education - www.gadoe.org
- My GaDOE Portal Documents
- AYP User Guide
- AYP Quick Reference
- Assessment Processing User Guide
- Summer Graduates User Guide
- Governors Office of Student Achievement -
www.gaosa.org - Case Manager List (Joanne Leonard, Nancy Haight
and Cowen Harter) - U.S. Dept of Education www.ed.gov
- Consolidated State Accountability Application
Workbook
41- Annual State Report Card
- Prepared and distributed by the Governors
Office of Student Achievement in collaboration
with the Georgia Department of Education.
42Annual State Report Card (K-12 Report)
Consists of 7 Major
Sections 1. Accountability
(SSAS) 2. Georgia Tests 3.
National Tests 4. School Performance
Indicators 5. Student and School
Demographics 6. Personnel and Fiscal
7. Comparability Section
43 44 Update
- Case managers from the Governors Office of
Student Achievement have been assigned to all
school systems to address questions and provide
support. - The Annual Report Cards at the school, system,
and state levels are anticipated to open during
the month of September. - Georgias Single Statewide Accountability System
of Awards are projected to be announced in
October.
45It is not of importance where we stand, but in
what direction we are moving.- Oliver Wendell
Holmes -
46Governors Office of Student Achievement205
Jesse Hill Jr. Drive, 1966 Twin Towers
EastAtlanta, GA 30334Phone 404.463.1150
Fax 404.463.1163 GOSA Website www.gaosa.org
Martha Reichrath, Ph.D. - Executive Director
(404) 463. 1152 Nancy Haight - Accountability
Projects (404) 463.1166Cowen Harter, Ed.S. -
Accountability Projects (404) 463. 1168Joanne
Leonard, Ed.S. Director Accountability Projects
(404) 463.1538Marylou Mandell, M.S. - Education
Research and Accountability Specialist (404)
463.1179 Debbie Moss - Office Manager (404)
463.1158Laura Peace - Administrative Assistant
(404) 463.1150Pam Smith, Ed.S. Director
Standards, Research, and Policy (404)
463.1175 Joanna Vahlsing Education Research and
Accountability Specialist (404) 463.1539