Automated Examination Management System for Community Colleges

1
Automated Examination Management System for
Community Colleges

• National Centre for Innovations in Distance
  Education
• Indira Gandhi National Open University

2
Existing Situation

• Presently Automated Admission Management System
  for Community Colleges is operational
• Admission data from Several Community Colleges
  received online
• Now data is in one structure
• No problem of merging the data
• Data received for approved courses/programmes
  only
• No data without programme/Course Codes

3
Now

• Automated Examination Management System for
  Community Colleges
• part of
• Automated Admission and Examination Data
  Management System for Community Colleges

4
Automated Examination Management System for
Community Colleges

• Community College Module
• Community College Unit Module
• Students Module

5
Community College Module

• Online Registration for Exam
• List of Students Appearing in Exam
• Downloading Data
• Printing Different Reports- programme/course wise
• Print Hall Tickets for Students- individual /all
• Print Attendance List
• Online Attendance on the Day of Exam

6
Community College Module

• Provision for Making Entry of Marks Distribution
  for Internal- 40 (Attendance, Theory, Practical,
  and Project) and Term End Exam- 60 (Theory,
  Practical, Project and Viva)
• Online Posting of Awards/Marks
• Check the Result for Any discrepancy
• Print Result- Individual as well as Consolidated

7
Community College Unit Module

• Verification and Confirmation of Exam Data
• Checking the Status of Students Appeared in Exam
• Printing List of Students Appeared in Exam at
  Different CCs
• Processing the Result
• Printing Marksheets and Certificates

8
Students Module

• Check Status of Registration for Exam
• Online Printing of Hall Ticket
• Check Result
• Print Provisional Marksheet

9
Features

• Web Based Authorized access to the Users
• Each User is given separate User ID and Password
• Password can be changed by the User
• Centralized data base Accessible to Authorized
  Users
• No possibility of duplicate data entry
• Data can be updated/edited/deleted by the
  authorized Community College

10
Features

• No need to Fill up Entire Data- only Enrollment
  No. is Required
• Inbuilt Authenticity of the Student
• No possibility of editing after confirmation of
  Data by the CCU
• Data can be downloaded in MS Access
• No CC can view or download the data of others
• CCU can view and download data of all

11
Benefits

• Reduced cost in database development management
• Distributed data entry system that saves time
  efforts
• Performs real time data capture
• Entire data at one place i.e. centralized
  database with Authorized Access to Users
• Implementing a Standard method of work flow
• No Possibility of double entry
• Inbuilt Check to Ensure Authenticity of Student
• Enables Generation of reports by multiple users
  i.e. CCU, CCs, SED and SRD

12
Authorized Community College enters user ID
Password
13
Clicks on Selected Application
14
(No Transcript)
15
(No Transcript)
16
(No Transcript)
17
(No Transcript)
18
(No Transcript)
19
(No Transcript)
20
(No Transcript)
21
(No Transcript)
22
(No Transcript)
23
(No Transcript)
24
(No Transcript)
25
(No Transcript)
26

• Student can
• Check status of Admission
• Print Confirmation letter

27

• Thanks
• Your Suggestions Please