Using Microsoft Visio (VISIO) to create room diagrams for your Facility

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Using Microsoft Visio (VISIO) to create room
diagrams for your Facility THE BASICS
Using Microsoft Visio (VISIO) to create room
diagrams for your Facility THE BASICS
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How did I get here today?

• I was looking for an inexpensive
• and practical way to create
• room diagrams.
• I had used MS Visio to create
• organizational charts
• I decided to try my hand
• at creating room diagrams

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At the 2007 ACUI Conference In Atlanta

• I asked many colleagues if they had tried
• using Visio to create room diagrams
• Most did not know what Visio was
• let alone what it was capable of
• At that point I made up my mind
• to share the little that I knew
• with you in 2008

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• Measure the dimensions of the room
• Basic Layout empty room
• Begin layout with the walls
• Add doors and windows
• Include non-movable features

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Things to consider

• What scale size?
• How much detail?
• Who will be using the drawings?
• Accuracy the smaller the room
• the more important
• Create a Key for symbols

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• Create the Base Room Template

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Protect Your Templates From Unintentional Changes

• Go to Edit and then Select All
• Go to Format and then select Protection
• Many choices here
• I usually select
• Aspect ratio From deletion
• Selections can always be undone!

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• Sample Room Template

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• Sample Room Dimensions

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• Sample Room Electrical

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• Sample Event Layout

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• Close-up of Layout

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Types of Room Details (non-movable)

• Microphone Jacks
• Power Outlets
• Data Ports
• PC connections
• Data Projector
• Light Switches
• Other ???

• Doors Windows
• Projection Screen
• Dry Erase Boards
• Chalk Boards
• Bulletin Boards
• Thermostat
• Duress Alarms

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Types of Furniture / Details (movable)

• Movable Partitions
• Portable Projection Screen
• Pipe Drape
• Trash Cans
• Lounge Furniture
• Plants Flowers
• Other ??

• Chairs
• Tables
• Podium / Lectern
• Audio / Video
• Staging / Stairs
• Staffing Positions
• Bus Trays

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You Can Create Table / Chair Clusters

• 48 Round SICO with 6 to 4 chairs
• 60 Round Palmer Snyder Woody with 10 to 6
  chairs
• 8 x 30 Virco Gator with 10 to 6 chairs
• 6 x 30 Mity Lite with 10 to 6 chairs

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• Sample Event Layout

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Lets Create This Room On Visio - Together

• Measure the dimensions of the room
• Basic Layout empty room
• Begin layout with the walls
• Add doors and windows
• Include non-movable features

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Types of Room Details (non-movable)

• Microphone Jacks
• Power Outlets
• Data Ports
• PC connections
• Data Projector
• Light Switches
• Other ???

• Doors Windows
• Projection Screen
• Dry Erase Boards
• Chalk Boards
• Bulletin Boards
• Thermostat
• Duress Alarms

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Types of Furniture / Details (movable)

• Movable Partitions
• Portable Projection Screen
• Pipe Drape
• Trash Cans
• Lounge Furniture
• Plants Flowers
• Other ??

• Chairs
• Tables
• Podium / Lectern
• Audio / Video
• Staging / Stairs
• Staffing Positions
• Bus Trays

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The Beginning Steps in VISIO

• Open Visio
• Select File then New
• Choose Drawing Type
• Building Plan
• Floor Plan (US Units)
• Under Shapes
• Under Walls, Shell and Structure (US
  Units)
• Select Room
• Drag Room onto the Desktop

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Continued - Steps in VISIO

• Note the markings on the rulers and drag the
  corner
• of the room until Room is close to its
  actual size
• This is when you want to adjust the scale of the
  room
• so that it fits well on your page
• Select File then Page Setup
• Select Drawing Scale Tab
• Pre-Defined Scale as Architectural
• Select appropriate scale (i.e. ¼1
  0)
• Drag a door onto the room and orientate it
  properly
• Zoom in on the size of room and locate door.
• Adjust door size and placement

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Continued - Steps in VISIO

• Adjust the walls so that they are exact
• Add room details
• Lock the template and save it as a unique name
• Add furniture / shapes
• Have fun trying different things

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Creating and Working with Shapes

• Under Shapes
• Under Search for Shapes
• Type items you are searching for (i.e. tables,
  chairs)
• Select and drag Item onto the desktop
• You can use guide lines to create straight rows
• If you create a shape with multiple parts
• (i.e. tables and chairs) lock the grouping
  aspect

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Continued Creating and Working with Shapes

• Under Shapes
• Save your favorites as My Shapes
• Default location for favorites is
• C\Documents and Settings\username\My
  Documents\My Shapes

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• Now Lets Work
• In MS Visio to Create
• this Room Together

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Helpful Links

• http//www.microsoft.com/downloads
• Search Visio 2003 Sample 20 Sample Diagrams
• While using Visio
• Search Office Online for Event Planner
• http//www.mvps.org/visio/3rdparty.htm
• This lists sites of hard to find Visio stencils,
  Visio templates and Visio drawings that have been
  found on the web
• ranging from free to thousands of dollars.
• http//www.microsoft.com/
• Search for Create an office layout
• Search for Create a floor plan

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Using Microsoft Visio (VISIO) to create room
diagrams for your Facility THE BASICS
Using Microsoft Visio (VISIO) to create room
diagrams for your Facility THE BASICS Shared
by David Shaw Assistant Director for Student
Activities Facilities University of
Louisville djshaw01_at_louisville.edu