Work-Related Texts

1
Work-Related Texts

• SPI 0601.3.12 Select the most appropriate format
  for writing a specific work-related text
• (i.e., instructions, directions, letters, memos,
  e-mails, reports).

2
Communication

• It is important to know how to communicate in
  different situations.
• Examples
• When is writing a memo appropriate?
• Should I write a formal letter?
• Are instructions necessary?
• Is an e-mail appropriate?

3
Instructions

• Instructions outline the steps to be followed in
  order to complete an assignment, activity, or
  project correctly.
• Think of these as orders, commands, advice, or
  directions.

4
Directions

• Information that explains how to reach a
  destination

5
Reports

• A written document describing the findings,
  results, or conclusions of some individual or
  group
• The writing in a report is clear and concise and
  uses an objective, impersonal tone.

6
Friendly Letters

• In a friendly letter, you write to someone you
  know, using an informal tone.
• A friendly letter often tells about recent events
  in the writers life.
• To whom might you write a friendly letter?

7
Business Letters

• A business letter is written between companies,
  customers, and other people that are not
  considered friends.
• Business letters are formal messages following
  specific formats. They may be addressed to a
  particular person or organization.

8
Memos

• A memo is a short document sent within a
  company or organization that conveys important
  information. A memo is not signed.
• Sample Memo

9
E-mail

• Electronic mail which is sent through the
  internet
• People write e-mail messages for many different
  reasons to chat with friends and family,
  communicate with coworkers, sometimes apply for a
  job.
• They can be as informal as a note left on the
  fridge or as formal as a business letter make
  sure you get the right tone!

10

• When should I write
• a business letter,
• a memo,
• or an email?

11
Business Letters

• Formal Tone
• They may be addressed to a particular person or
  organization.
• A business letter is used between companies,
  customers, and other people that are not
  considered friends.

12
Memos

• Less formal than letters, yet more formal than
  e-mails. Use a professional tone.
• Presents important information to other members
  of a company or organization.
• Write clearly and concisely.
• Contain a header that tells who it is from, who
  it is to, the date, and the subject.

13
E-mails

• Less Formal
• Chat with friends or family
• Formal
• Official Business (Submitting work to a teacher
  or applying for a job)

14
Sample Test Questions
15
(No Transcript)
16
(No Transcript)