8(g) Block Grant Application Training

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8(g) Block Grant Application Training
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Training Purpose

• To introduce 8(g) staff
• To provide indicators for application questions
• To introduce the online application system
• To answer any questions about the 8(g)
  application process

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Training Agenda

• Introduction
• Block grant focus areas
• Narrative response and project objectives
• Budget reminders
• Online application training
• Reflection closing

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8(g) Staff

• Kimberly Tripeaux, 8(g) Director
• David Timoll, 8(g) Manager (effective May 29)
• Pete Lafleur, Accountant Administrator
• Debra Butler, Auditor
• Abigail Petit, Office Manager
• Soren Lagaard, Data and Media (until June 29)
• 225-342-5840 BESE.8g_at_la.gov

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Louisiana Department of Education Webpage
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BESE Webpage
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8(g) Webpage
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2012-2013 Focus Areas
Focus Area Eligibility
Prekindergarten programs for at-risk four-year-olds Public systems only
Proven instructional strategies for English, math, science, social studies, and/or technology (Grades K-12) All approved schools
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Narrative Questions Instructional Strategy
Application

• What is the purpose of this project?
• Reason for implementation
• Benefits to the targeted population

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Narrative Questions Instructional Strategy
Application

• Describe the criteria or process used to
  determine the students who will be served through
  this project. What data justifies their
  selection?
• How was this population selected?
• Data that supports your targeted group.

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Narrative Questions Instructional Strategy
Application

• Summarize the goals of the project, including how
  the project will improve academic achievement.
  (You will be asked to give specific measurable
  objectives in a later section)
• What will the project accomplish?

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Narrative Questions Instructional Strategy
Application

• What proven instructional strategies will be used
  to implement this project?
• List examples of strategies with brief explanation

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Narrative Questions Instructional Strategy
Application

• How will these strategies be utilized to achieve
  the project goals?
• Describe project design and its key components
  and activities.
• Frequency of student involvement

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Project Objectives
Objectives should be S.M.A.R.T.
SMART Objectives Description
S Specific Clearly state who is targeted, what is expected to improve, how much improvement is expected, and when the improvement will occur.
M Measurable Be measurable and described in a clear, organized manner.
A Ambitious yet Attainable Be both rigorous and realistic for the target population.
R Relevant Be related to the identified program purpose and have related activities that support these goals.
T Time-bound Accomplishable within the fiscal year.
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Project Objectives

• What assessment tools are you using to determine
  student success?
• name/list instruments used to determine student
  success or areas of improvement for each
  objective.

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Project Evaluation

• How will you analyze the data to determine
  project success or areas of improvement for each
  objective?
• Describe how the data will be collected and
  analyzed to obtain results.

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Prekindergarten Narrative

• Application requirements/checklist (handout)
• Upload documents in the order of the checklist
• Label the sections and identify the agency

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Budget Notes

• 8(g) grant is a reimbursable grant.
• Provide a narrative of expenditures for each
  budget code
• Nonpublic Pervasively Sectarian (PS) agencies may
  only purchase items in the two budget categories
  640 (Textbooks or Allowable Textbook
  Substitutes) or 700 (Equipment) costing 250 or
  more.
• Place agencys tagging policy on Code 700 page

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The Application Process
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Evaluation
Returned if revisions
Review Stage
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Accessing Application Site
Open your internet browser and go to
http//bese.review-room.net
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Sign Up Click button

• Click the Sign Up Button

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Sign Up Add name and email address

• Type your full name and email
• Create a password youll remember
• Select Block 2012-2013 Application category
• Click register when done
• Write down your password somewhere!

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Sign Up Confirmation

• Should see this after clicking Register
• Access your email account you used to register.

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Sign Up Email Confirmation

• Hi, You tried to register an account at BESE 8(g)
  Grant Application System. Please click on the
  link below to confirm that you tried to register
  an account with the following details Please
  click on the following link to confirm http//bes
  e.e2.myreviewroom.com/accounts/register/confirm/d5
  b50ddbbb172b34cfb4c584a9792a4af391a2ff/?next2F
• Click the link!
• You will not need to do this again, youre
  already registered!

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Entering Program/Project Name

• Enter the name of your agency and select the
  Block 2012-2013 Application category.

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The Home Screen

• First screen you seen after sign in

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Home Screen Right-side Task Bar

• Download Application Allows you to download your
  application as a PDF.
• Add Member Allows another person to join your
  application for editing, review, or submission
• Withdraw Application Deletes your application

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Home Screen Application Components

• Block Grant Application Main grant application
• Scanned Certificate of Agency Head Upload
  Uploaded PDF requiring agency head signature.
• Project Timeline Excel form chronicling major
  project activities

• Submit Grant Application Final button you press
  to submit your application

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Block Grant Application

• Main component of the application
• Has following seven parts
• Initial Information
• Project Information
• Proposal Narrative (Instructional Strategies
  Only)
• Application Checklist (PreK only)
• Assessment and Objectives
• Budget Narrative
• Budget Summary
• Can save and return to application at any time
• By adding members multiple users can edit or
  view the application depending on the permissions
  that you set.

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Notification of Returned Application

• If BESE staff has revisions for your item, it
  will be returned to you in ReviewRoom and you
  will be notified via email where there will be
  feedback in the body of the email

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Editing your application

• On the home screen, click on Edit to make any
  changes to your application after seeing feedback
• Then click Submit Grant Application

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Reflection and Closing

• How can we support you?
• Deadlines
• Application must be submitted by COB Monday,
  August 6, 2012.
• Additional questions or clarifications

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Contact

• http//bese.review-room.net/pages/help/
• Contains materials from this training and forms
  to upload on the application (May 18, 2012)
• Kimberly Tripeaux, 8(g) Director
• Kimberly.Tripeaux_at_La.gov
• [phone]