STATUTORY REQUIREMENTS

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• STATUTORY REQUIREMENTS
• AT POL LOCATIONS

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An Introduction

• All our storage locations, its facilities and
  the processes involved in carrying out the
  Receipt, Storage and distribution activities
  are guided by well formulated set of guidelines
  , Controls, manualised systems and procedures
  designed and implemented by our corporation
  which are periodically updated and revised basis
  the experiences encountered and hence, the need
  is felt for bringing a uniformity, consistency
  in all areas and at all locations across the
  country.
•  

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• Over and above all these guidelines, we are
  guided by the government of India through various
  ministries and its statutory bodies and it
  becomes imperative for us to follow and abide by
  the rules and regulations of all the Statutory
  authorities as the case may be for ensuring safe
  and correctly guided working.
• All of our activities/locations are governed by
  various statutory requirements either at the
  design stage, pre commissioning stage, operating
  stages wherein many of those conditions set /
  guidelines given are to be adhered to .
•  

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• The training Module is developed for covering all
  Statutory requirements at all our Terminals , In
  land relay depots and Tap off points all of
  which are under the major Accident Hazards (MAH)
  installations . 
• This module is also needed most
• 1)For new assigned employees and as a refresher
  for the experienced
• 2)As a check while Handing over and taking over
• 3)As a guideline when new equipment, facility or
  processes are introduced
• 3) When licenses have to be revised or updated.
• 4) Provide latest information to all concerned.

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• Efforts are made to make this module
  comprehensive and Organized with a view on the
  Statutory requirements to be ensured - Facility
  wise , equipment wise and process wise .
• YOUR FEEDBACK IS VERY MUCH ESSENTIAL TO MAKE THE
  MODULE COMPLETE IN NATURE.

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• Emphasis today here is made on POL locations
  only.
• Ist Stage (PROJECT STAGE)
• NOCS / STATUTORY APPROVALS.
• List of Approvals required prior to setting up
  the facility , the guidelines for the design /
  construction and meeting the stipulated
  conditions.
• II nd Stage (PRE-COMMISSIONING/OPERATING STAGE
• STATUTORY LICENSES. 
• Obtaining licenses and complying the
  requirements.
•  

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• IIIrd Stage (OPERATIONS)
• STATUTORY REQUIRMENTS / RECORD KEEPING
• Reporting to authorities as required, updation of
  modifications, renewals.
• Carrying out of testing, calibrations, registers,
  Inspections, maintaining records and maintaining
  the facilities in ship shape.
•  
•  
•  

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Guiding Rules / Acts

• For facilities / Equipment
• Petroleum Act 1934 and the Petroleum Rules 2002
• MSI HC rules, 1989
• Electricity Act, 2003
• Central Motor vehicle rules, 1989 Motor vehicle
  Act, 1988
• Explosive Act, 1884 Explosive rules, 1983
• Gas cylinder rules, 1981
• Standard of weights Measures, 1976
• Factories Act, 1948

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• Contract labour Central rules, 1971
• Environment Protection Act, 1986
• Air (Prevention Control of Pollution Act, 1981)
• Water (Prevention Control of Pollution Act,
  1974)
• Central Excise Act, 1944
• Essential Commodities Act, 1955
• Information Technology Act, 2000
• Public Liability Insurance, 1991
• Shops Establishment Act

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PROJECT APROVALS

• LAND
• DMs NOC CCOE
  (Layout clearances)
• DISH /FACTORIES PCB (Consent to
  Establish)
• PANCHAYAT/MUNICIPAL Port Authority clearance
  
• Forest dept clearance ROW
  (right of way)
• State Industrial Development Board clearance
• MOEF (For projects gt 50 crores)
• Airports Authority, clearance (For high masts
  etc)

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PRE-COMMISSIONING APROVALS

• Building completion certificates
• From Development authority, Municipality /
  Panchayat,
• As-built drawings approval from CCOE Factories.
• DG set Approval from State Electricity Regulatory
  Commission (ERC).
• Earthing certificate by competent persons
• CEA clearance for charging the power
• DMP approved by District Authorities.
• OISD Acceptance Committee clearances and
  compliance.

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LIST OF LICENSES

• Storage License from CCOE Nagpur (final)
• Contract labour (Regulation and Abolition) Act
  1970 Registration (COR).
• State Pollution Control Board Clearance Consent
  Registration under Air and water
• Factory license (Manpower employed, HP connected)
• Legal Metrology (weights and Measures dept), PWD,
  calibration clearance for storage tanks/ Proving
  tanks / Flow meters etc.
• SKO selling License.
• Potability test for water (For Bore wells).

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• Hazardous wastes (Management and handling) Rules,
  1989.
• Prohibited Areas, Notification in Gazette
• Central Excise License
• Customs License
• CST State ST License
• State ST/GST Registration
• Insurance of location Public Liability
  Insurance and Package Insurance (Comprehensive
  Mega Risk Policy)
• State Excise
• ESIC, if applicable
• Any other license as required

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• Operating Stage

Equipment Equipment Equipment
Approvals required from Renewal /Testing Frequency
Storage tanks (tankage), allied piping CCOE, DISH, EXCISE/CUSTOMS, FIRE DEPT, Pollution Control Board CCOE - 1 to 5 yrs. Excise - Yearly PCB 1 to 5 years / Fire One time basis NOC.
Storage tanks CPWD / Legal Metrology for calibration CPWD Ten years for water bottom tanks. Legal Metrology - 5 yrs
Buildings / Structures DISH, Development authority, Municipality/ Panchayat DISH Stability by Competent authority once in 5 years.
Electricity connection HT/LT Allied connections Electricity boards, Electricity regulatory authority One time approval Annual inspection cum health testing Electrical Safety Audit once in 3 years.
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Equipment Equipment Equipment
Approvals required from Renewal /Testing Frequency
Transformer Electricity boards, Electricity regulatory authority One time approval, annual filtration Yearly inspection carried out by Electrical Inspectorate.
DG set Electricity boards, Electricity regulatory authority, pollution control board (only for stack emissions) One time approval for commissioning. Annual returns (CESS) to Electrical Inspectorate
Fire engines (For Stack emissions) Pollution Control Board
VHF / PA system Wireless Planning Co-ordination wing (WPC) Dept.of Telecom 1 to 3 years
Weighbridge/ scales/ weights Legal metrology Yearly
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Equipment Equipment Equipment
Approvals required from Frequency
Measuring Tapes/Master dip rods / Cans Legal metrology Yearly
Dispensing units Legal metrology/CCOE Yearly
Filling machines/Dosing meters Legal metrology Yearly
Kettles / Boilers DISH 1 to 5 years
Flow meters, Calibration Provers, Legal Metrology Yearly
High Masts Airports Authority One time basis
Tank Trucks RTO, Legal Metrology, CCOE RTO Yearly / Calibration Yearly CCOE 1 to 5 yrs.
Forklifts RTO Yearly
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Equipment Equipment Equipment
Approvals required from Frequency
BA sets, gas cylinders CCOE approved makes One time basis
FLP fittings CMRI approved makes One time basis
HOT /EOT cranes/Hoisting equipment DISH Yearly for stability of equipment by Competent authority approved by DISH
Compressors / pressure vessel DISH Yearly pressure testing, hydraulic testing once in 4 years by Competent person.
Chemicals/ Additive storage DISH, MPCB
PV vents/Safety and relief Valves DISH Half yearly testing
VSAT/Antenna Towers Wireless Planning Co-ordination (WPC) Dept. of Telecom 1 to 3 years.
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Utilities Utilities
Approvals required from
Water Development authority, Municipality Panchayat
Drainage Development Authority, Municipality, Panchayat, Pollution Control Board
General Requirements Health Inspector
ESIC/PF/LABOUR REGULATIONS
No Habituation Zone / Prohibited area Protection scheme MOHA
Over all facilities, as applicable CPWD/Railways
Emergency preparedness scheme (For major projects) M O E F
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REGISTERS TO BE MAINTAINED/RETURNS TO BE SENT TO
THE FACTORY INSPECTORATE.

• Registers that are required to be
  maintained in a factory and which are to be put
  up for inspection by Inspectors appointed under
  the Act.
• Register of Adult Workers
• Muster Roll (Attendance Register)
• Leave with wages register
• Register of Accidents and Dangerous Occurrences.
• Bound Inspection Book containing the following
  details.
• List of exemptions obtained or availed by the
  factory.
• Particulars of work rooms.

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• Particulars of Painting, white washing etc.
• Report of examination of pressure vessels or
  plants.
• Particulars of Manufacture of gas holder.
• Report of Testing of of Lifting Machines, chains,
  ropes.
• Test reports of Dust Extraction System.
• Register containing the names specially trained
  adult workers.
• Certificate of stability of building and
  fixtures.

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1. Certificates of Fitness issued to young persons
   employed in a factory.
2. Humidity Register
3. Register of Compensatory Holidays if any given
4. Register of Child workers
5. Overtime muster roll for exempted workers (month
   wise)
6. Health Registers (for factories falling under
   Schedule I to XXV under rule 122).
7. Register giving details of closure (If the
   factory is seasonal or intermittently operated.

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LIST OF NOTICES THAT ARE REQUIRED TO BE
PROMINENTLY DISPLAYED IN A FACTORY.

• Notices of periods of work.
• An abstract of the Factories Act Rules (In
  English local language).
• Notice in each work room giving maximum number of
  workers who may be employed in each work room.
• Names contact nos. of the Dy. Director / Jt.
  Director, DISH/ FACTORIES . Name of the Labour
  Officer / Commissioner.
• Name contact nos. of the Occupier
• CCOE License no.
• Prohibited area (under officials Secrets Act).
• Notices of prevailing minimum wages.

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FORMS TO BE MAINTAINED UNDER THE ACT AND CENTRAL
RULES ARE GIVEN BELOW. PARTICULARS MAY BE
MAINTAINED/ SUBMITTED IN THE SAID FORMATS.

• RULE MATTER
• Form I 17 (1) Application for
  registration of establishments employing Contract
  Labour.
• Form II 18 (1) Certificate of
  Registration to be displayed in the premises.
• Form IV 21 (1) Application for license
  of contractor submitted by contractor prior to
  commencement of work.

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• Form V 21 (2) Form of certificate by
  principal employer to be submitted
• Form VI-A- 25 (2) Notice of
  commencement / completion of work by contractor
  within 15 days of commencement/ completion of
  work.
• Form VI-B 81 (3) Notice of commencement
  / completion of work by principal employer within
  15days of commencement/completion of work.
• Form VII 29 (2) Application for renewal
  of license.
• Form XII 74 Register of Contractors.

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• Form XIII 75 Register of Workmen -
  employed by Contractors.
• Form XIV 75 Employment Card. To be
  maintained for all contract workmen.
• Form XV 77 Service certificate to be
  given to all contract workmen on completion
  service.
• Form XVI 78 (1) (a) muster roll for all
  contract workers employed on premises.

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• Form XX 78 (I) Deductions from Monthly register
• (ii) Wages.
• Form XXII do-Register of Advances Monthly
  register.
• Form XXII do Register of O.T Monthly
  register.
• Form XXV 82 (2) Annual return to be annually sent
  by employer to registering officer.

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IT IS VERY ESSENTIAL FOR ALL OF US TO BE ABREAST
/ UPDATED WITH AMENDMENTS IN LAWS / ACTS ALL THE
TIME AND CUSTOMIZE THESE GENERAL GUIDELINES BEING
EXPLAINED HERE JUDICIOUSLY TO EACH OF OUR
LOCATIONS AND WORK AREAS FORIMPLEMENTATION.OVER
AND ABOVE ALL, WHENEVER A PROCESS IS MODIFIED,
FACILITY IS AUGUMENTED/ADDED. NECESSARY PLANS TO
BE APPROVED, RISK ASSESSMENT CARRIED OUT,
LICENSES TO BE AMENED.