Title: STATUTORY REQUIREMENTS
1-
- STATUTORY REQUIREMENTS
- AT POL LOCATIONS
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2 An Introduction
- All our storage locations, its facilities and
the processes involved in carrying out the
Receipt, Storage and distribution activities
are guided by well formulated set of guidelines
, Controls, manualised systems and procedures
designed and implemented by our corporation
which are periodically updated and revised basis
the experiences encountered and hence, the need
is felt for bringing a uniformity, consistency
in all areas and at all locations across the
country. -
3- Over and above all these guidelines, we are
guided by the government of India through various
ministries and its statutory bodies and it
becomes imperative for us to follow and abide by
the rules and regulations of all the Statutory
authorities as the case may be for ensuring safe
and correctly guided working. - All of our activities/locations are governed by
various statutory requirements either at the
design stage, pre commissioning stage, operating
stages wherein many of those conditions set /
guidelines given are to be adhered to . -
4- The training Module is developed for covering all
Statutory requirements at all our Terminals , In
land relay depots and Tap off points all of
which are under the major Accident Hazards (MAH)
installations . - This module is also needed most
- 1)For new assigned employees and as a refresher
for the experienced - 2)As a check while Handing over and taking over
- 3)As a guideline when new equipment, facility or
processes are introduced - 3) When licenses have to be revised or updated.
- 4) Provide latest information to all concerned.
5- Efforts are made to make this module
comprehensive and Organized with a view on the
Statutory requirements to be ensured - Facility
wise , equipment wise and process wise . - YOUR FEEDBACK IS VERY MUCH ESSENTIAL TO MAKE THE
MODULE COMPLETE IN NATURE.
6- Emphasis today here is made on POL locations
only. - Ist Stage (PROJECT STAGE)
- NOCS / STATUTORY APPROVALS.
- List of Approvals required prior to setting up
the facility , the guidelines for the design /
construction and meeting the stipulated
conditions. - II nd Stage (PRE-COMMISSIONING/OPERATING STAGE
- STATUTORY LICENSES.
- Obtaining licenses and complying the
requirements. -
7- IIIrd Stage (OPERATIONS)
- STATUTORY REQUIRMENTS / RECORD KEEPING
- Reporting to authorities as required, updation of
modifications, renewals. - Carrying out of testing, calibrations, registers,
Inspections, maintaining records and maintaining
the facilities in ship shape. -
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8Guiding Rules / Acts
- For facilities / Equipment
- Petroleum Act 1934 and the Petroleum Rules 2002
- MSI HC rules, 1989
- Electricity Act, 2003
- Central Motor vehicle rules, 1989 Motor vehicle
Act, 1988 - Explosive Act, 1884 Explosive rules, 1983
- Gas cylinder rules, 1981
- Standard of weights Measures, 1976
- Factories Act, 1948
9- Contract labour Central rules, 1971
- Environment Protection Act, 1986
- Air (Prevention Control of Pollution Act, 1981)
- Water (Prevention Control of Pollution Act,
1974) - Central Excise Act, 1944
- Essential Commodities Act, 1955
- Information Technology Act, 2000
- Public Liability Insurance, 1991
- Shops Establishment Act
10PROJECT APROVALS
- LAND
- DMs NOC CCOE
(Layout clearances) - DISH /FACTORIES PCB (Consent to
Establish) - PANCHAYAT/MUNICIPAL Port Authority clearance
- Forest dept clearance ROW
(right of way) - State Industrial Development Board clearance
- MOEF (For projects gt 50 crores)
- Airports Authority, clearance (For high masts
etc)
11PRE-COMMISSIONING APROVALS
- Building completion certificates
- From Development authority, Municipality /
Panchayat, - As-built drawings approval from CCOE Factories.
- DG set Approval from State Electricity Regulatory
Commission (ERC). - Earthing certificate by competent persons
- CEA clearance for charging the power
- DMP approved by District Authorities.
- OISD Acceptance Committee clearances and
compliance.
12LIST OF LICENSES
- Storage License from CCOE Nagpur (final)
- Contract labour (Regulation and Abolition) Act
1970 Registration (COR). - State Pollution Control Board Clearance Consent
Registration under Air and water - Factory license (Manpower employed, HP connected)
- Legal Metrology (weights and Measures dept), PWD,
calibration clearance for storage tanks/ Proving
tanks / Flow meters etc. - SKO selling License.
- Potability test for water (For Bore wells).
13- Hazardous wastes (Management and handling) Rules,
1989. - Prohibited Areas, Notification in Gazette
- Central Excise License
- Customs License
- CST State ST License
- State ST/GST Registration
- Insurance of location Public Liability
Insurance and Package Insurance (Comprehensive
Mega Risk Policy) - State Excise
- ESIC, if applicable
- Any other license as required
14Equipment Equipment Equipment
Approvals required from Renewal /Testing Frequency
Storage tanks (tankage), allied piping CCOE, DISH, EXCISE/CUSTOMS, FIRE DEPT, Pollution Control Board CCOE - 1 to 5 yrs. Excise - Yearly PCB 1 to 5 years / Fire One time basis NOC.
Storage tanks CPWD / Legal Metrology for calibration CPWD Ten years for water bottom tanks. Legal Metrology - 5 yrs
Buildings / Structures DISH, Development authority, Municipality/ Panchayat DISH Stability by Competent authority once in 5 years.
Electricity connection HT/LT Allied connections Electricity boards, Electricity regulatory authority One time approval Annual inspection cum health testing Electrical Safety Audit once in 3 years.
15Equipment Equipment Equipment
Approvals required from Renewal /Testing Frequency
Transformer Electricity boards, Electricity regulatory authority One time approval, annual filtration Yearly inspection carried out by Electrical Inspectorate.
DG set Electricity boards, Electricity regulatory authority, pollution control board (only for stack emissions) One time approval for commissioning. Annual returns (CESS) to Electrical Inspectorate
Fire engines (For Stack emissions) Pollution Control Board
VHF / PA system Wireless Planning Co-ordination wing (WPC) Dept.of Telecom 1 to 3 years
Weighbridge/ scales/ weights Legal metrology Yearly
16Equipment Equipment Equipment
Approvals required from Frequency
Measuring Tapes/Master dip rods / Cans Legal metrology Yearly
Dispensing units Legal metrology/CCOE Yearly
Filling machines/Dosing meters Legal metrology Yearly
Kettles / Boilers DISH 1 to 5 years
Flow meters, Calibration Provers, Legal Metrology Yearly
High Masts Airports Authority One time basis
Tank Trucks RTO, Legal Metrology, CCOE RTO Yearly / Calibration Yearly CCOE 1 to 5 yrs.
Forklifts RTO Yearly
17Equipment Equipment Equipment
Approvals required from Frequency
BA sets, gas cylinders CCOE approved makes One time basis
FLP fittings CMRI approved makes One time basis
HOT /EOT cranes/Hoisting equipment DISH Yearly for stability of equipment by Competent authority approved by DISH
Compressors / pressure vessel DISH Yearly pressure testing, hydraulic testing once in 4 years by Competent person.
Chemicals/ Additive storage DISH, MPCB
PV vents/Safety and relief Valves DISH Half yearly testing
VSAT/Antenna Towers Wireless Planning Co-ordination (WPC) Dept. of Telecom 1 to 3 years.
18Utilities Utilities
Approvals required from
Water Development authority, Municipality Panchayat
Drainage Development Authority, Municipality, Panchayat, Pollution Control Board
General Requirements Health Inspector
ESIC/PF/LABOUR REGULATIONS
No Habituation Zone / Prohibited area Protection scheme MOHA
Over all facilities, as applicable CPWD/Railways
Emergency preparedness scheme (For major projects) M O E F
19REGISTERS TO BE MAINTAINED/RETURNS TO BE SENT TO
THE FACTORY INSPECTORATE.
- Registers that are required to be
maintained in a factory and which are to be put
up for inspection by Inspectors appointed under
the Act. - Register of Adult Workers
- Muster Roll (Attendance Register)
- Leave with wages register
- Register of Accidents and Dangerous Occurrences.
- Bound Inspection Book containing the following
details. - List of exemptions obtained or availed by the
factory. - Particulars of work rooms.
20- Particulars of Painting, white washing etc.
- Report of examination of pressure vessels or
plants. - Particulars of Manufacture of gas holder.
- Report of Testing of of Lifting Machines, chains,
ropes. - Test reports of Dust Extraction System.
- Register containing the names specially trained
adult workers. - Certificate of stability of building and
fixtures.
21- Certificates of Fitness issued to young persons
employed in a factory. - Humidity Register
- Register of Compensatory Holidays if any given
- Register of Child workers
- Overtime muster roll for exempted workers (month
wise) - Health Registers (for factories falling under
Schedule I to XXV under rule 122). - Register giving details of closure (If the
factory is seasonal or intermittently operated.
22LIST OF NOTICES THAT ARE REQUIRED TO BE
PROMINENTLY DISPLAYED IN A FACTORY.
- Notices of periods of work.
- An abstract of the Factories Act Rules (In
English local language). - Notice in each work room giving maximum number of
workers who may be employed in each work room. - Names contact nos. of the Dy. Director / Jt.
Director, DISH/ FACTORIES . Name of the Labour
Officer / Commissioner. - Name contact nos. of the Occupier
- CCOE License no.
- Prohibited area (under officials Secrets Act).
- Notices of prevailing minimum wages.
23FORMS TO BE MAINTAINED UNDER THE ACT AND CENTRAL
RULES ARE GIVEN BELOW. PARTICULARS MAY BE
MAINTAINED/ SUBMITTED IN THE SAID FORMATS.
- RULE MATTER
- Form I 17 (1) Application for
registration of establishments employing Contract
Labour. - Form II 18 (1) Certificate of
Registration to be displayed in the premises. - Form IV 21 (1) Application for license
of contractor submitted by contractor prior to
commencement of work.
24- Form V 21 (2) Form of certificate by
principal employer to be submitted - Form VI-A- 25 (2) Notice of
commencement / completion of work by contractor
within 15 days of commencement/ completion of
work. - Form VI-B 81 (3) Notice of commencement
/ completion of work by principal employer within
15days of commencement/completion of work. - Form VII 29 (2) Application for renewal
of license. - Form XII 74 Register of Contractors.
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25- Form XIII 75 Register of Workmen -
employed by Contractors. - Form XIV 75 Employment Card. To be
maintained for all contract workmen. - Form XV 77 Service certificate to be
given to all contract workmen on completion
service. - Form XVI 78 (1) (a) muster roll for all
contract workers employed on premises.
26- Form XX 78 (I) Deductions from Monthly register
- (ii) Wages.
- Form XXII do-Register of Advances Monthly
register. - Form XXII do Register of O.T Monthly
register. - Form XXV 82 (2) Annual return to be annually sent
by employer to registering officer.
27IT IS VERY ESSENTIAL FOR ALL OF US TO BE ABREAST
/ UPDATED WITH AMENDMENTS IN LAWS / ACTS ALL THE
TIME AND CUSTOMIZE THESE GENERAL GUIDELINES BEING
EXPLAINED HERE JUDICIOUSLY TO EACH OF OUR
LOCATIONS AND WORK AREAS FORIMPLEMENTATION.OVER
AND ABOVE ALL, WHENEVER A PROCESS IS MODIFIED,
FACILITY IS AUGUMENTED/ADDED. NECESSARY PLANS TO
BE APPROVED, RISK ASSESSMENT CARRIED OUT,
LICENSES TO BE AMENED.