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Prequalification Requirements for Subcontract Opportunities

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Title: Prequalification Requirements for Subcontract Opportunities


1
Prequalification Requirements for Subcontract
Opportunities
  • June 1, 2006

2
Introductions Safety Topic
  • Introductions
  • Diane Osbourne, Small Business Advocate
  • Dave DuRegger, Subcontracts Manager
  • Gary Cough, Site Construction Manager
  • Otis Drinkard, Construction Superintendent
  • Al Peter, Construction Safety Supervisor
  • Nevin Thomas, Safety Manager
  • Safety Topic

R/Administration/Presentation/SubcontractorTraini
ng/Prequalification Requirements for
Subcontractors June 2006
3
Prequalification Process
  • Prospective companies will be required to
    prequalify for each Request for Proposal (RFP)
    opportunity.
  • The process for becoming prequalified requires
    the active participation of interest companies.
  • All project RFPs are Invitation to Bid Only-the
    completion of prequalification process does not
    guarantee participation in any RFP

4
Bechtel Supplier and Contractor Portal
  • All interested companies are required to register
    on the Bechtel Supplier and Contractor Portal-
    http//supplier.bechtel.com
  • Dunn and Bradstreet Number
  • Bonding capacity, bid range
  • Annual sales
  • Area of expertise, work experience
  • Business size classification
  • Information is utilized to assess your companys
    capability
  • You may also send a letter of introduction
    company capabilities to the Project Small
    Business Advocate

5
Prequalification Process
  • Most RFP Opportunities will be posted on the
    project website under Suppliers/Subcontractors/Opp
    ortunities http//www.bechtelparsonsbgcapp.com
  • Prequalification requirements will be listed on
    the description for the scope of work
  • Submit interest and prequalification documents
    utilizing the e-mail tool by clicking the
    envelope icon

6
Small Business
  • BPBG is committed to providing meaningful roles
    for small, small disadvantaged, HUBZone,
    women-owned, veteran-owned and service disabled
    veteran-owned businesses
  • Am I a small business? http//www.sba.gov/size/ind
    extableofsize.html http//www.sba.gov
  • BPBG strongly encourages partnerships between
    small businesses and small and large businesses
  • Identify the role of each partner in your plan
  • Submit prequalification documents for each
    partner

7
Prequalification Documents
  • General Requirements - Supplier / Contractor
    Information
  • Bechtel Supplier and Contractor Portal
  • Commercial / Financial Capability
  • Forecast of Upcoming Opportunities
  • Review RFP Specific Requirements
    Prequalification Request on BPBG Website includes
    submission of documentation to demonstrate
    compliance
  • Minimum Go / No-Go Scope-Specific Requirements
  • Directly Relevant Experience
  • Past Performance
  • Minimum Go / No-Go Safety Program Implementation
    and Performance History
  • Quality Assurance Program requirements
  • Environmental Compliance
  • Role of Subcontractors

8
Prequalification Documents Cont.
  • Submit Requested Information by due date
  • Evaluation of Responses
  • Additional information may be requested
  • List of Prequalified Offerors

9
Quality Assurance and Control Guidelines
  • Management System to assure yourself and the
    customer that you are doing what you say you are
    going to do
  • Focus on what is important (contract,
    specifications, codes and standards, and
    schedule)
  • Good Business (have a plan, document key
    activities, report with object evidence to
    support conclusions)
  • Strive to improve efficiency

10
Safety and Health Prequalification
  • How do we evaluate potential subcontractors?
  • We ask for your Experience Modification Rate
    (EMR)
  • Where does this come from?
  • Your insurance carrier provides the EMR and this
    is based on your loss experience
  • We are looking for an EMR of 1 or less, you
    should be as well

11
Safety and Health Prequalification
  • Things we want you to report about your company
  • Your exposure hours or hours worked (last three
    years)
  • If you had any fatalities and a description of
    them
  • How many lost workday cases within the last three
    years
  • Your medical only cases
  • All the information is on your OSHA 300 log
  • We are also asking you to provide a copy of your
    OSHA 300 Log

12
Safety and Health Prequalification
  • Safety and Health Program Guidelines Safety
    Ratings

13
Safety and Health Prequalification
Form approved OMB no. 1218-0176

14
Safety and Health Prequalification
  • http//www.osha.gov/recordkeeping/OSHArecordkeepin
    gforms.xls
  • Down load this form and maintain your records
    electronically.
  • It includes the annual summary sheet, and this is
    where it is easy to find the information you need
    to provide.

15
Safety and Health Prequalification
  • List the type of work your company does
  • Tell us about how you investigate accident and
    who these are reported to in your company
  • Do you do regular inspection of the workplace and
    how are violation handled?
  • Do you conduct safety meetings and by whom?
  • Do you have written safety program with assigned
    responsibilities ?

16
Safety and Health Prequalification
  • Do you have training programs?
  • New Supervisor
  • Orientation for new hires
  • Do you have a Hazard Communication Program?
  • A written program
  • Material safety date sheets (MSDS)
  • Produce/containers labels
  • Worker training to understand the MSDS and labels

17
Safety and Health Plan
  • An example Safety and Health Plan has been
    provided to help develop your own.
  • Your Safety and Health plan should include
  • Company Safety and Health policy statement
  • Assign responsibilities and reporting
    relationship of your Safety Person
  • Employees right to stop work and report unsafe
    condition without fear of reprisal
  • Company procedures to eliminate accidents and
    injuries

18

Safety and Health Plan
  • Personal protective equipment
  • Hard hats
  • Safety glasses
  • Safety shoes
  • Hearing protection
  • Fall protection

19
Safety and Health Plan
  • The training requirements as an example
  • New worker orientation
  • Confined space
  • Fall protection
  • Excavation and trenching
  • Emergency response
  • Respiratory protection
  • Etc.

20
Safety and Health Plan
  • Hazard Communication
  • Written program, this describes your program
  • Material Safety Data Sheets (MSDS)
  • Product/container labels
  • Workers training

21
Safety and Health Plan
  • Accident reporting and investigation
  • Are accident reports and causes tracked
  • Are hazards reported to employees in safety
    meetings as things to watch out for
  • Are they used as lessons learned

22
Safety and Health Plan
  • Job site inspections
  • By whom
  • How often
  • Responsibilities for corrective action
  • How are the results reported and to whom
  • Are findings tracked to completion
  • Date of identified deficiency description
  • Projected resolution date actual date corrected

23
Safety and Health Plan
  • The development of Activity Hazard Analysis (AHA)
  • The activity
  • Steps potential safety and health hazards
  • The controls to mitigate the hazards
  • Equipment that will be used
  • Employee briefing or training

24
Safety and Health Plan
  • Regular Safety Meetings
  • Daily job briefings
  • Morning stretch session
  • Job briefing for all work activities
  • Workplace inspections

25
Safety and Health Plan
  • Monthly report of hours worked
  • Injury reports
  • 0 to 60 report, this immediately using the best
    information you have
  • CATEGORY 3 INCIDENT REPORT
  • OSHA recordable
  • Lost time
  • Near miss

26
National Construction Labor Agreement
  • The BGCAPP project is signatory to the National
    Construction Agreement (NCA).
  • Under this agreement BGCAPP has reserved the
    right to pre-select certain work to be performed
    without becoming signatory to the NCA agreement.
  • The website description will indicate if the
    Scope of Work has been pre-selected or will
    require bidders to sign the project specific (NCA)

27
National Construction Labor Agreement
  • Examples of contractors who may not need to
    become signatory to the agreement
  • Local Contractors (Madison surrounding
    counties)
  • Clark, Estill, Fayette, Garrard, Jackson,
    Jessamine, Madison, and Rockcastle Counties
  • Small Business
  • Small Disadvantaged Business
  • Woman-owned Small Business
  • HubZone Business
  • Veteran Owned Business
  • Service-Disabled Veteran Owned Business

28
Upcoming RFP Opportunities
  • This calendar year (3rd QTR CY06)
  • Fencing
  • 10,000 ft. of outrigger equipped chain link
    fence
  • 10 double swing and overhead gates
  • 2 Mechanized cantilever gates
  • Civil Work
  • Vehicle Security Pop-up Barrier Control System
  • Roadway Concrete
  • Access Control Building Concrete Foundation
  • Truck and Auto Canopy Concrete Foundation

29
Upcoming RFP Opportunities
  • This calendar year (3rd QTR CY06) Cont
  • Electrical Package
  • Roadway Lighting
  • Communication U/G Cable
  • UPS System
  • Small Standby Diesel Generator
  • Mechanical Utilities Package
  • Sewer Septic System
  • Potable Water Supply

30
Upcoming RFP Opportunities
  • Subcontract Opportunities in CY07
  • Structural Steel Truck and Auto Canopy
  • Engineer, fabricate, two overhead canopies
  • located beside the access control building
  • Truck canopy has a roof area of approximately
    6000 SF
  • Auto canopy has a roof area of approximately 4500
    SF
  • Badge Facility
  • 1500 SF (30 x 50 block building
  • Minimal windows for safety and security reasons
  • General electrical and plumbing
  • Water tank, fabrication and installation

31
Upcoming RFP Opportunities
  • Subcontract Opportunities in CY07 (Cont)
  • Design fabrication erection of pre-engineered
  • steel buildings
  • Installation of 138K Substation
  • Subcontract Opportunities in CY08
  • HVAC Package
  • Fire Detection and Protection
  • Concrete Block Masonry

32
Upcoming RFP Opportunities
  • Subcontract Opportunities in CY09
  • Heat Tracing/Freeze Protection
  • Special Coatings
  • Fireproofing
  • Internal Field Tank Linings
  • Thermal Insulation
  • Chemical Cleaning

33
Upcoming RFP Opportunities
  • Subcontract Opportunities in CY10
  • Phase 2 Main Plant Road Paving
  • The scope of work and time for all future RFPs
    are subject to available federal funding and
    various agency approvals.
  • Continue to monitor the project website for more
    information

34
Contact Information
  • Diane Osbourne
  • Small Business Program Advocate
  • (859) 624-6204
  • dosbourn_at_bechtel.com
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