Projects/Contracts Subject Matter Experts Kickoff

1
State of ConnecticutCore-CT Project Projects/Cont
racts Subject Matter Expert (SME) Kickoff March
7, 2007
2
Agenda
Welcome to the SME Kickoff!

• Financials SMEs
• Tom Vaughan Curriculum Manager, Core-CT
  Financials Training
• Training Framework
• Your Role as a SME
• UAT Training
• Modify Agency Specific Job Aids
• Train the Trainer
• UAT
• Role Handbook and Role Matrix

3
Agenda

• HRMS SMEs
• Belinda Thibedeau, Core HRMS Time and Labor
  Functional Lead
• Purpose of HRMS Projects
• Your Role as a SME
• HRMS Projects Fields
• HRMS Projects Readiness Tasks

4
Financials Training Framework
The Core-CT Financials training approach provides
SMEs the opportunity to gradually build their
skills.
Training Approach Framework
Sustain
D
Job Aids SMEs
Implement
Classroom Training for All Projects/Contracts
Users
C
Understand
Ability to Support Change
B
UAT Training (Classroom Training), Modify Agency
Specific Job Aids, Train the Trainer
Discuss
A
General communications, SME Kickoff
Time
5
Financials Subject Matter Experts (SMEs)
Agencies have been asked to identify
Projects/Contracts SMEs for the Projects and
Contracts modules. Your role as a Financial
SME includes the following

• Review Projects/Contracts Job Aids and reference
  material before attending User Acceptance Test
  (UAT) Training
• Attend Financials UAT Training
• Attend UAT
• Modify Job Aids to make them agency specific
• Attend Projects and Contracts Train the Trainer
  sessions
• Train other Projects and Contracts users within
  your agency
• Become the first point of contact for end users
  before contacting Core-CT for assistance
• Work with end users to establish a process for
  solving issues within your agency before
  contacting Core-CT for assistance

6
Financials UAT Training
Financials Agency SMEs will attend UAT training
before performing user acceptance testing in April

• Hands on training provided by Core-CT trainers
  within a training environment
• Classes have been grouped by agency
• Projects UAT Training occurs between March 19
  March 23
• Specific days are assigned to each agency
• Projects SMEs MUST attend these classes
• Contracts UAT Training occurs between March 26
  March 30
• Specific days are assigned to each agency
• Contracts SMEs MUST attend these classes
• You will receive agency specific presentations on
  the Projects and Contracts business processes

7
Modify Agency Specific Job Aids
Financials Projects/Contracts Agency SMEs will be
responsible for inserting agency specific
examples into the job aids that have been created
by the Core-CT Training Team.

• You will have to come to Core-CT to modify the
  job aids to make them more agency specific.
• Available dates will be between April 30 and May
  4

8
Financials Projects/Contracts Train the Trainer
Select SMEs will be expected to attend the Train
the Trainer program. Once you have successfully
attended Train the Trainer, you will be
responsible for training other users within your
agency in June before Projects and Contracts goes
live in July.

• Approach and Timing
• You will come to Core-CT to modify the job aids
  to make them more agency specific.
• Instruction will be provided on Core-CT
  functionality and training delivery
• Financials SME Trainers will conduct dry-runs
  of their classes prior to delivering to end-users
• Sessions are being held from May 7 through May 31
• The sessions are agency specific
• Core-CT Trainers will assist agency Financials
  SME Trainers during training delivery for most
  Financials Projects/Contracts training sessions
  in June

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Role Handbook and Role Matrix

• The Role Handbook assists agencies in the
  process of mapping personnel to Core-CT
  Projects/Contracts roles. The Role Handbook
  explains the tasks associated with each role
• There are two handbooks in your packet
• Projects Role Handbook
• Contracts Role Handbook
• The Role Matrix is used to document your agency
  users to the roles listed in the Role Handbook
• Please complete the Role Matrix by 3/30/2007 and
  return to tom.vaughan_at_ct.gov

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Financials UAT
Purpose of User Acceptance Test (UAT)

• To test the software and programming that has
  been defined.
• To ensure the configuration items provided are
  accurate.
• To identify programming bugs, then retest once
  it is fixed.
• To test scenarios that you have brought to UAT.
  
• To identify areas where workarounds will be
  necessary.
• To identify areas where additional training
  materials may be necessary for your agency.
• To take your understanding gained through UAT
  and include this knowledge in agency specific
  training and job aids.

UAT IS NOT FOR DEFINING NEW REQUIREMENTS
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WelcomeHRMS SMES
Thank You
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Purpose of HRMS Projects
Provides more cost details for Projects hours
per employee.
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HRMS Projects Subject Matter Experts (SMEs)
Your agencys Projects SME role will include

• Post Attendance
• Additional Pay Entries
• Enter Projects Combo Codes based on Test
  Scenarios
• Conduct Payroll Auditing Procedures
• Run Reports
• Attend Projects Train the Trainer sessions
• Train Self Service Projects users within your
  agency
• Become the first point of contact for end users
  before contacting Core-CT for assistance
• Work with end users to establish a process for
  solving issues within your agency before
  contacting Core-CT for assistance

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HRMS Projects Fields

• We Have New Entry Fields and View Fields
• Maintain Time Reporter new Projects Taskgroups
  to select
• New Entry Fields Resource Type, Resource
  Category, and Resource Subcategory
• New View Fields Resource Type, Resource
  Category, Resource Subcategory, Projects Costing
  Business Unit (PCBU), Activity ID and Project ID
• These new fields will appear on the following
  pages Timesheet, Approval, Payable Time Detail,
  Adjust Paid Time
• The new fields will also appear on various
  reports

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HRMS Agency Projects Readiness Tasks

• Learn how to change Maintain Time Reporter
  Taskgroups for all EEs who will be reporting
  to Projects
• Maintain Time Reporter Taskgroups need to be
  updated to a Projects Taskgroup with a June
  8, 2007 effective date
• Taskgroup Update Due Date May 1
• Reason for Due Date Projects EEs can not have
  future posted time

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HRMS Projects UAT Schedule

• UAT HRMS Projects Training March 27 March 29
• Agencies process employees time with Projects
  data from Financials team test scenarios
• The Load TL, Time Admin and Pay Calc processes
  run every afternoon
• UAT HRMS Projects Testing April 2 April 13
• Core-CT Payroll Team runs confirm and back end
  (financials) processes April 9 April 13

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HRMS Projects Train the Trainer
Core-CT will provide Projects Train the Trainer
class for Agency SMEs. Agency SMEs are
responsible for training their end users by June
8.

• Training Plan Timeframe
• Projects TTT Class May 22 and May 24
• Agency Trains EEs Week of May 28
• Agency Facilitates Before-Projects Implementation
  Rapid Builder Practice Labs Week of May 28 and
  June 4
• Desktop Rapid Builder Exercises Available Week
  of May 28 and June 4
• After-Projects Implementation Labs provided by
  agency trainers (real-life work examples) after
  June 8

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Questions