The Sequence of the Job From Job Analysis to Performance Appraisal

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The Sequence of the Job From Job Analysis to
Performance Appraisal
Job Analysis
Job Description
Job Specification
Advertising
Recruitment
Selection
Orientation
Training
Development
Performance Appraisal
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Job Description

• Written Statement that explains the
  duties,responsibilities, working conditions, and
  activities of a specific job.
• Job Descriptions are used for
• Describing the job
• Recruiting
• Selection
• Orientation
• Training
• Employee Evaluations
• Promotions and Transfers

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Job Description key elements

• Job Identification Data
• Job title
• Work unit
• Title of immediate supervisor
• Pay Grade
• Job Summary
• Brief general statement which highlights the
  common functions and responsibilities of the job.
  Also called the general statement.

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Job Description key elements

• Job Duties
• Usually a listing the tasks and responsibilities
  associated with the job.
• Typically, each statement in this section begins
  with an action verb and briefly states what this
  portion of the job accomplishes
• Examples of verbs
• Administer,assist, collect, conduct,prepares,furni
  sh maintains,etc.

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Job Description Example(Abbreviated)

• Job Identification Data Assistant Human
  Resources Director
• General Statement of Duties Perform complex
  technical work in recruitment, examination,
  classification,wage and salary administration,
  training, and other functions of a personnel
  program.
• Supervision Reports directly to Director of H.R.
  Exercises supervision over assigned personnel.
• Work Performed Time
• Recruitment 20
• Administer Examinations 15
• Wage and Salary administration 20
• Training 25
• Working Conditions Works Primarily in Office
  Setting. Recruitment conducted in out-of house
  settings including schools, colleges and
  universities.

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Job Specification

• Outlines the minimum acceptable qualifications
  that a person must possess to perform the job
  effectively
• Job specification Identifies Personal
  characteristics required
• Education
• Experience
• Certification
• Abilities
• Knowledge and skills

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Job Specifications

• Describe the qualifications required to perform
  the job
• Generally Relate to
• Training or Education
• Skills and experience
• Mental, physical and personal characteristics
• These qualifications are the ones needed on the
  first day on the job
• NOT knowledge, skills and abilities acquired
  after beginning and training on the job.
•  Applies to both internal and external candidates
  (applicants).

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Job Specification KSAs

• KNOWLEDGE- A body of information, usually of a
  factual or procedural nature, that makes for
  successful performance.
• SKILLS- An individuals level of proficiency or
  competency in performing a task.
• ABILITY- A more enduring, general trait or
  capabilities that an individual possesses at the
  time when s/he first begins to perform a task.

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Job Specifications

• Elements (if separate document from job
  description)
• Job Identification
• Immediate Supervisor
• Department
• Job Code
• Skill Factors
• Education
• Experience
• Communication
• Effort Factors
• Physical Demands
• Mental Demands
• Working Conditions

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Job Specification Example(abbreviated)

• Job Identification Assistant Director of
  Housekeeping
• Immediate Supervisor Dir. of Housekeeping
• Department Housekeeping
• Job Code XXX123
• Skill Factors
• 2-year college degree in hospitality management
  or related discipline
• Experience 6 mos. management
• Communication fluency in English Spanish..
• Effort Factors
• On feet entire shift.
• Ability to lift 60 pounds, bend, kneel,
  stretching.
• Must be able to multi-task and work under
  pressure.
• Manage staff.
• Some customer service.
• Early hours, some weekends, MOD rotation,
• Working Conditions
• Laundry room temperatures of 90F.
• Cleaning agents

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Job Description VS Job Specification

• A Job Description
• defines What the job does
• a profile of the job
• A job Specification
• describes what the job demands of those who do it
• describes the human factors that are required
• Requirements Include
• Experience
• Training
• Education
• Physical Mental Demands
• The are often combined in one document since they
  both focus on the job. (but please separate for
  purposes of your project)