Exploring Microsoft Word

1
Exploring Microsoft Word

• Chapter 2
• Gaining Proficiency
• Editing and Formatting
• By
• Robert T. Grauer
• Maryann Barber

2
Objectives (1 of 2)

• Define select-then-do describe mouse and
  keyboard shortcuts
• Move/Copy text within a document distinguish
  between the Windows clipboard and the Office
  clipboard
• Use Find, Replace, and Go To to substitute one
  character string for another
• Define and use scrolling scroll to the beginning
  and end of a document
• Distinguish and switch between Normal and Print
  Layout views state how to change the view and/or
  magnification of a document

3
Objectives (2 of 2)

• Define typography distinguish between serif and
  sans serif
• Use Format Paragraph to change line spacing,
  alignment, tabs, and indents, and to control
  pagination
• Use Borders and Shading to box and shade text
• Describe and use the Undo/Redo
• Use Page Setup to change margins and/or
  orientation
• Enter and edit text in columns

4
Overview

• Editing - change the contents of your document
• Formatting - change the appearance of your
  document
• Change basic typography elements such as fonts
• Use shortcuts
• There are many ways to accomplish the same task

5
Select-Then-Do

• Cut command
• Copy command
• Paste command
• Drag-and-Drop
• Clipboard
• Undo command
• Redo command

6
Find, Replace, and Go To Commands

• Find command
• Replace command
• Selection bar
• Go To command
• Case sensitive search
• Case insensitive search
• Whole word replacement
• Automatic replacement
• Wild card

7
View Menu Normal View
No Margins Displayed
Horizontal Ruler Displayed
Normal Button
8
View Menu Print Layout View
Horizontal Ruler Displayed
Vertical Ruler Displayed
Print Layout Button
Margins Displayed
9
Typography (1 of 2)

• Typography
• Typeface
• Times New Roman
• Arial
• Courier New
• Serif typeface
• Sans serif typeface

10
Typography (2 of 2)

• Mono-spaced typeface
• Proportional typeface
• Font
• Type size
• Point size
• Format Font command

11
Page Setup Command

• File Menu
• Page Setup Command
• Margins
• Portrait orientation
• Landscape orientation

12
Page Breaks

• Soft page break
• Hard page break
• Column break
• Continuous

13
Paragraph Formatting (1 of 6)

• Alignment
• Indents
• Left indent
• Right indent
• Special indent
• First line indent
• Hanging indent
• Spacing
• Before
• After

14
Paragraph Formatting (2 0f 6)

• Tabs
• Tab Stop Position
• Default
• Alignment
• Leaders
• Set
• Clear
• Clear All

15
Paragraph Formatting (3 of 6)

• Hyphenation
• Hyphenate
• Dont Hyphenate
• CtrlShiftHyphen

16
Paragraph Formatting (4 0f 6)

• Line Spacing
• Single
• 1.5 lines
• Double
• At Least
• Exactly
• Multiple

17
Paragraph Formatting (5 of 6)

• Windows and Orphan Control
• Controls Soft Page Breaks

18
Paragraph Formatting (6 0f 6)

• Borders Shading
• Borders
• Color
• Width
• Apply to
• Shading
• Color
• Patterns
• Apply to

19
Column Formatting

• Columns
• Presets
• Numbers
• Width Spacing
• Equal Column Width
• Line Between
• Apply To

20
Summary (1 of 2)

• Edit with select-then-do
• Moving and copying text
• Find and replace text
• Search for text strings
• Cut, copy and paste with the clipboard
• Undo and redo commands

21
Summary (2 of 2)

• Scroll, zoom, and view large documents
• Print Layout view to display headers footers
• Normal view is faster
• Use and change TrueType fonts
• Format page and paragraphs
• Format columns