SSA Madhya Pradesh Welcomes all Participants from India

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SSA Madhya PradeshWelcomes all Participants
from India
Annexure H
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Madhya Pradesh - SSA Coverage
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GENERAL INFORMATION OF MADHYA PRADESH
Districts 50
Development Blocks Tribal Blocks 313 9 Urban Blocks 89 (28)
Villages (Inhabited) 52143
Habitations 85149
SC Population (Census 2001) ST Population (Census 2001) (15.17) (20.27)
Primary schools Upper primary schools 97790 39227
Enrolment- PS Enrolment- UPS- 117.80 lakh 47.84 lakh
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GOAL - 1 Enrollment of all children in school
2005

• Access - Universalising Access to Elementary
  Education
• Primary schooling facility within 1 km
• Minimum 10 children in the age group of 5-9
  years- Satellite School (919 Schools opened )
• Minimum 40 children in the age group of 5-11years
  - PS
• (25968 Schools opened )
• Upper Primary facility within 3 Km with minimum
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• Children ( 15144 Schools opened )

All schools sanctioned under SSA have been made
functional
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GOAL - 1 Enrollment of all children in school
2005
GER Primary level
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GOAL - 1 Enrollment of all children in school
2005
GER Upper Primary level
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GOAL - 1 Enrollment of all children in school
2005
1.63 lakh out of school children

• STRATEGY FOR OUT OF SCHOOL
• Non Residential Bridge Course Centers
• Residential Bridge Courses
• Human Development Centers
• Platform schools
• Paraspar Yojana started in PPP mode wherein
  Out of School children are being enrolled for
  bridging and mainstreaming.
• Website to track individual OOSC under
  development
• Hostels for children belonging to Migratory
  families/CWSN

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Goal 2 Retention of all children till the upper
primary 2010
Drop out rate has come down drastically but is
still alarming
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Goal - 3 Bridging of Gender gap Achievement
GER

• Gender gap in enrollment almost
• eliminated.
• Drop out of girls continues to be
• higher
• Girls once in school learn better.

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Goal - 3 Bridging of social gaps Achievement
GER

• STs focus required at upper
• primary level.
• ST drop out rate continues to be
• higher
• Learning levels of ST need
• special attention

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Goal 4 Enhancement of learning levels-
Strategies

• Teacher Selection through Professional
  Examination Board
• No teacher can be regularized without
  professional qualification
• Ensuring teacher presence in schools - no non
  teaching duties
• Creating regular teacher cadre in place of para
  teachers
• Digitizing Teacher Data Base, pay bill
  preparations, powerful management tool
• Continuous and Comprehensive Evaluation
• Regular and effective training of teachers
• Dakshata Samvardhan Programme
• Activity Based Learning in 3800 Schools
• Active learning methodology in 500 schools

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Education Portal of Madhya Pradesh

• More than 1 lakhs Govt. schools
• More than 3.50 lakhs teachers and support staff
• 4018 Drawing Disbursement Officers
• More than 1 crore students studying in Govt.
  schools
• Managed by three departments and over 10,000
  Supervisory functionaries located at
  State/District/Block/Cluster and sub-cluster
  level
• the web-portal of Rajya Shiksha Kendra, M.P. is
  the winner of CSI-Nihilent e-Governance Award of
  Excellence (2008-09)
• winner of award for Best IT for Masses Project
  for Excellence in e-Governance Initiatives(2008-09
  ) an Award of Govt. of MP.

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Portal Deliverables

• Facilitation of social audit by online
  dissemination of details of key project
  activities
• Online availability of all orders, circulars,
  training announcements, learning resources
• A single source of authentic and live information
  to stakeholders like students, parents, teachers,
  staff, planners, citizen, school administration
  management at various levels
• School/class wise monitoring of achievement level
  of students under Learning Enhancement Program
• Registration and follow-up of Out of School
  Children and Child-wise tracking of Children
  With Special Needs their registration and
  assistance in mainstreaming
• Stage wise progress and monitoring of on-going
  Civil Works under SSA (40 budget of SSA)

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Facilitations for Stake Holders

• On-line submission of teachers grievances
• On-line status of teachers and other related
  staff available at school
• On-line details of infrastructure and facilities
  available at school
• Timely processing payment of salaries to staff
• Continuous updation of the database of schools,
  teachers and staff resulting efficient use of
  manpower resources
• Check on un authorized transfers, attachments and
  fake appointments
• School inspections monitoring, follow-up
  management
• Overall transparency in all operations/decisions
• On-line monitoring of free textbooks, bicycles,
  uniforms and scholarships distribution
• Online data capture of children of 6-14 years of
  age for ensuring 100 enrolment and future
  planning

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Financial Management in SSA Madhya Pradesh
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Approved AWPB 2009-10 for M.P.
Rs. In Lakhs
Schemes Approved AWPB 2009-10 GOI Share (60) GOMP Share (40)
SSA 207189.36 124313.61 82875.74
NPEGEL 6929.95 4157.97 2771.98
KGBV 8162.93 4897.76 3265.17
Total 222282.24 133369.34 88912.90
In the year 2008-09 the state has achieved 84 of
expenditure against the total plan outlay. In
the current year the state has already achieved
41 of expenditure as on 31st October-09
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Annual Plan Ceiling approved by State
Govt.-2009-10
Sl no. Schemes Plan Ceiling of State Budget (in Lakhs)
Centrally Sponsored Schemes Centrally Sponsored Schemes  
1 Sarva Shiksha Abhiyan (SSA) 74474.82
2 National Programme of Education for Girls at Elementary Level (NPEGEL) 2260.01
3 Kasturba Gandhi Balika Vidhyalaya (KGBV) 3265.17
  SubTotal (CSS) 80000.00
State Schemes State Schemes  
4 Free Text Books 1470.00
5 Free Uniforms for Girls of 33 Non-NPEGEL Blocks 8003.00
6 Free Bicycles to Girls 3300.00
7 Strengthening of Educatinal Institutes 100.00
8 Construction of Girls Hostels 5500.00
9 Additional Amt for SSA Civilworks 200.00
10 Scholarship to poor students of Class VI to VIII 400.00
11 Sampoorna Shikshit Gram Yojna 500.00
  Sub Total (State Schemes) 19473.00
  Grand Total Elementary Education 99473.00
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Schemes Run by State Govt. other than SSA

• Free Text Books Fixed amount provided before
  beginning of financial year to SSA
• Free Uniforms for Girls of 33 Non-NPEGEL Blocks
  Additional amount required to provide 2 Uniforms
  to All Girls of NPEGEL blocks also
• Free Bicycles to Girls going out of villages for
  VI class
• Construction cost of Girls Hostels provided under
  SSA
• Additional Amount for incomplete SSA Civil works
• Scholarship to poor students of Class VI to VIII
• Strengthening of Educational Institutes
• Sampoorna Shikshit Gram Yojna

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Staff for Financial Management
State Level State Level State Level State Level
Name of Post Posts sanctioned Posts Filled Posts Vacant
Manager (Fin) 1 1 Nil
Dy. Manager 1 1 Nil
Asst. Manager 1 1 Nil
03 Accountant 3 3 Nil
01 Clerk 1 1 Nil
Internal Audit Cell at SPO Internal Audit Cell at SPO Internal Audit Cell at SPO Internal Audit Cell at SPO
Auditors 3 3 Nil
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Staff for Financial Management
District Level District Level District Level District Level
Name of Post Posts sanctioned Posts Filled Posts Vacant
Assistant Project Co-ordinator (Finance) 50 43 7
Accountant 50 40 10
Block Level Block Level Block Level Block Level
Accountant 322 240 82
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Training on Financial Management

• State level
• 288 man days Training of APC(Fin) has been
  completed in Aug.08 for 2008-09 at CEDMAP,
  Bhopal
• 495 man days Accounts Training for DIET, PGBT
  BRC coordinator has been completed in Dec.08 at
  Administrative Academy Bhopal
• 730 man days Accounts Training for Accountants of
  District Block offices has been completed in
  January'09 at CEDMAP, Bhopal
• For 2009-10, 951 Mandays of training of block
  level accountants has been completed in the month
  of July09 at CEDMAP, Bhopal
• 100 mandays of training for district level
  officers is also completed in the month of
  August-09 in Administrative Academy Bhopal.

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Training on Financial Management

• District Block level
• A chapter on Financial management has been added
  in Teacher's Training module of In service and
  Induction Training.
• A special Financial handbook on procurement
  procedures and maintenance of books of accounts,
  has been developed and circulated to all PTAs as
  Training Manual during PTA Training.
• In 2009-10 a instruction books have been
  distributed to all teachers to maintain
  utilisation certificates, Completion
  certificates, procurement procedure, use of
  different grants at school level.

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E-transfer facility

• The State Bank Of India State Bank Of Indore
  provide coverage of more than 85 of total
  accounts.
• To reduce number of Accounts and to have better
  financial Control and Monitoring MOU entered
  with State Bank Of India and State Bank Of Indore
  
• Accounts Position
• State Bank Of India all 50 Districts
• State Bank Of India - 224 Blocks
• State bank Of Indore 90 Blocks
• Union Bank Of India - 3 Blocks

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E-transfer facility

• In each branch there are 4 accounts at district
  level of and 2 accounts at the block
• Accounts for PTA/Panchayats (for Civil Works)
  have been opened in 8 Nationalized Bank SBI, SB
  Indore, Bank of India, Central Bank of India,
  Allahabad bank, Punjab National bank, Union Bank,
  Oriental Bank of Commerce. Priority has been
  given to SBI SB Indore.
• In exceptional cases permission has been given to
  open accounts in other Nationalised banks like
  Syndicate Bank, Bank Of Baroda Bank of
  Maharastra.
• When ever there is a transfer of funds through
  E-Transfer SPO/DPO make available the letter
  containing the details about fund distribution on
  SSA website (www.ssa.mp.gov.in) and also by post
  to respective agencies.

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Benefits of E-Transfer

• Making availability of funds to the field level
  offices instantaneously
• The field level offices where major expenditure
  of the mission takes place, will have quicker
  access to their funds Which help them in timely
  completion of activities.
• There is a considerable saving of manpower/ man
  days which was consumed in the earlier practice
  of transfer funds through manual methods
• The entire process of E-banking is made available
  to the mission free of Cost

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Distribution of Funds via E-Transfer

• The SPO is directly transferring Funds to

District offices Funds for various activities redistribution
TBC Printing of text books Materials
PTA TLE, School Grant, Teacher Grant Maintenance Grant
Panchayats Civil works
Construction Agencies Hostel, BRC Building Urban Civil Works
DIETs Teachers training
State Treasury Teacher Salary , Ashram Shala, Primitive Tribe Hostel
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Improved Financial Governance

• Expenditure Tracking Transparency
• Financial (Cash) Status of the entire mission at
  any point of time can be known
• Statement of the district accounts can also be
  downloaded and printed any time through CINB by
  State Authorities.
• The initiation of fund transfer on the basis of
  real time balances of sub-ordinate offices

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Improved Financial Governance

• There is no time loss in obtaining bank
  reconciliation statements as they can be had
  on-line
• The financial progress of sub offices can be
  monitored on real time basis and in fact this had
  a tremendous impact while improving the
  expenditure of the mission in the year 2008-09 to
  84
• Malpractices such as cash withdrawals can be
  curbed as banker has been given direction not to
  allow drawl after a certain limit.

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Web Based Monitoring Of Funds

• The SPD has been provided with super user- id
  Password, which allows access to all of the
  Accounts of Districts/Blocks/ Gram Panchayats
  across the State through
• www.onlinesbi.com
• www.onlinesbindore.com
• Each District office has been provided with
  independent user-id Password for monitoring the
  accounts pertaining to their Districts/ Blocks/
  Gram Panchayats
• The internal audit cell at SPO is monitoring the
  E-Transfer related activities such as timely flow
  of fund, pattern of fund drawl etc

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No of accounts Monitored from State District
level through bank web-site
Sno Name of the Bank Level of Account No of Accounts
1 State Bank of India State Project Office 4 (SSA, NPEGEL, KGBV, State Scheme)
2 State Bank of India District(50) (SSA, NPEGEL, KGBV, State Scheme)
3 State Bank of India Blocks (224) 431 (SSA, NPEGEL)
4 State Bank of Indore Blocks(90) 178 (SSA, NPEGEL)
5 State Bank Of India Gram Panchyats (Civil Works) 10104
State Bank of India has provided facility to view the accounts to the State as well as district offices. The State Bank of Indore has provided this facility only at state level. This facility soon be given at district level by State Bank of Indore also. State Bank of India has provided facility to view the accounts to the State as well as district offices. The State Bank of Indore has provided this facility only at state level. This facility soon be given at district level by State Bank of Indore also. State Bank of India has provided facility to view the accounts to the State as well as district offices. The State Bank of Indore has provided this facility only at state level. This facility soon be given at district level by State Bank of Indore also. State Bank of India has provided facility to view the accounts to the State as well as district offices. The State Bank of Indore has provided this facility only at state level. This facility soon be given at district level by State Bank of Indore also.
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Procurement Process in SSA Madhya Pradesh
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Procurement Rules under SSA M.P.

• According to EC Approval on 24-12-2004
• State Implementation Society has adopted
  Procurement through M.P. Store Purchase Rules of
  State Government.

SNo Procurement Procedures Limit of State Govt.
1 Open Tender through News Papers (State and National Level) For purchases of Rs. 25,000 above
2 Limited tender by inviting rates from limited firms For purchase of Rs. 1000/- upto Rs.25,000/-
3 Single Tender (without Quotation) For purchase upto Rs. 1000/- for items of Proprietary Nature
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Procurement Rules Under SSA M.P.

• State Implementation Society has adopted
  Procurement through M.P. Store Purchase Rules of
  State Government.

SNo Procurement Procedures Limit of State Govt.
4 Without Quotation/Rate Purchase from Govt. Approved Agencies Nigams-Mandals (LUN, Madhyam, etc.), DGSD etc.
5 Rate contract decided at State/district level Purchase Committees after inviting rates by advertising in News Papers For yearly purchases
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Major Procurement levels/Service Contracts
Civil works Amount goes directly to Gram/ Nagar Panchayats
KGBV Buildings Amount goes directly to MPLUN, MPHB, AKVN, BDA
Text Books Text Book Corporation
Evaluation Sheets Text Book Corporation
Teacher's Training DIET/BRC
PTA Training State Resource Centre
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Types of Audit conducted under SSA

• Statutory Audit
• 8 firms who were empanelled in CAG major
  auditor's list were selected.
• Audit of 6 districts given to each firms.
• Audit of 2008-09 completed. Compilation is in
  progress.
• Coverage of Audit - District, all Blocks, 20 PTAs
  30 Panchayats per block

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Types of Audit conducted under SSA

• Concurrent Audit
• Monthly audit has been prescribed for district
  level.
• 29 firms have been selected through open tender.
• A firm has been given audit of not more than 2
  districts.
• Auditors who have empanelled in CA's list
  having more than 5 year experiences Turnover
  above Rs.5 Lakhs has been selected.
• Audit of 2008-09 completed.
• Coverage of District, Block, 30 Panchayat 20
  PTA per block who are in receipt of more than
  Rs1.00 lakh
• Same set of auditors are being continued for the
  year 2009-10.

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Procurement Settlement of Audit paras

• All the decisions related to procurement and
  settlement of Audit Paras at state level is taken
  in the Finance Committee headed by Principal
  Secretary Finance.
• Audit report to be laid down before this
  Committee.
• Settlement of audit paras is monitored by
  Internal Audit Cell of SPO.

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Action Plan for Strengthening of Financial
Management
Issues Current Status Key Gaps Action Plan by the State
Statutory Audit Significant Delays Reports incomplete Delays in settlement of audit observations Observations of serious nature, in some states In complete accounts placed before CA, Delays in appointment of Auditors, Delays in approval of audit report by EC etc Audit for the year 2008-09 is completed and compilation is under progress and the report in comprehensive shape will be submitted. The approval by the EC will take time. The audit paras for the year 2007-08 as well as 08-09 will be settled before Feb-10
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Action Plan for Strengthening of Financial
Management
Issues Current Status Key Gaps Action Plan by the State
IPAI review Delays in state responses to address issues raised in IPAI reports Lack of evidence of usage of concurrent review reports, to streamline/improve systems Lack of timely response on observations of IPAI, Non settlement of procedural lapses, diversions/financial irregularities etc All the issues during the first phase IPAI report were settled and the second phase report which was received very recently will be answered upon within 15 days. We are differing with the opinion of IPAI on the issue of treating advances.
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Action Plan for Strengthening of Financial
Management
Issues Current Status Key Gaps Action Plan by the State
Internal Audit In arrears Poor in extent of coverage Provides little help to management in strengthening internal controls Poor staffing for internal audit, No regular audit, coverage inadequate The internal audit is up to date in MP. The state has introduced monthly concurrent audit from the year 2008-09 with a view to improve quality of all books of accounts and various mandatory registers and we are on the path of amelioration. An internal audit cell has been constituted at SPD office comprising of treasury personnel which monitors settlement of audit objections
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Action Plan for Strengthening of Financial
Management
Issues Current Status Key Gaps Action Plan by the State
Staffing of Accounts personnel Inadequate staff sanctions Large vacancies Sub-optimal staffing, no correlation between annual outlays of states and staffing strength The District level vacancies have been filled in 10 places by the state finance department and the remaining positions will also be filled up soon. Advertisement for 80 block level positions has been published
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Govt. of India SSA Web Portal Data Entry Status
as on 31.10.09
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Status of SSA Web-Portal of GOI

• Yearly Formats
• One time Format -- 48 Districts completed
• Quarter I
• Quarterly Formats (SSA)- 45 districts
• Quarterly Formats (NPEGEL)- 45 districts
• Quarterly Formats (KGBV)- 45 districts
• Quarterly Formats (Academic)- 21 districts
• Quarter II entry yet to start

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/kUokn
please vist regularly our website www.ssa.mp.gov.i
n www.ssamis.nic.in www.educationportal.mp.gov.in/

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• Teacher data is being updated on monthly basis
  through online generation of pay-bill
• All above Reports are available on Public Domain