PeopleSoft Financials 8.8 vs. 9.0 Delta Training

1

• PeopleSoft Financials8.8 vs. 9.0 Delta Training

2
PeopleSoft Financials8.8 vs. 9.0 Delta Training
3

• Event Details
• Course Name
• 407DL91 PeopleSoft Financials 8.8 vs. 9.0 Delta
  Training
• Time
• 100 p.m. 300 p.m., Tuesday June 11, 2008
• Lesson Modules
• Purchasing
• Accounts Payable/Banking
• Asset Management

4

• Presenters
• Toni Kennelly State Accounting Office -
  Training and Communications
• Jarnice Anderson State Accounting Officer
  (Acting)/Director of Financials/HCM Systems
• Brian Hampton State Accounting Office - Unit
  Manager of Financials Systems

5
Introduction
6
Welcome and Introduction

• You are integral to the success of the Upgrade
• Are we going to upgrade every year?
• Why are we upgrading now?
• Who is managing this Project?
• When will the Upgrade be implemented?
• Will the Upgrade impact year-end close for FY08?

7
Training Delivery
8
Training Delivery

• We will use the Delta presentations to facilitate
  End User training.
• User Acceptance Testing (UAT) will take place
  after the training and allow the users involved
  in testing to see the changes outlined in the
  Delta documents first hand.

9
Training Delivery Continued

• We created Changes/Delta Documents for All
  Financials Modules with changes and placed on the
  SAO Website.
• http//sao.georgia.gov/02/sao/home/0,2474,3977902
  2,00.html
• Delta Documents will include references to
  Navigation, UPK Modules Impacted down to the
  Lessons/Topics Level (For example, page changes
  in General Ledger for adding a journal entry will
  reference Module 6, Lesson 6.2, and Topic 6.2.1
  of the UPKs).

10
Training Delivery Continued

• The Financials UPK topics will be updated after
  the 9.0 upgrade is completed due to the large
  number of topics and screenshots that are
  impacted by minor changes. For example
• Page changes including changes to fields
  including
• Name changes
• Placement of field changes
• Removal of field changes
• Additional tabs / pages
• Collectively, these changes account for 90 of
  the UPK modifications caused by the Upgrade.

11
Modules to be Addressed in this Lesson
12
Lesson Modules

• Purchasing
• Accounts Payable/Banking
• Asset Management

13
Assumptions
14
Assumptions All Modules

• Page and functionality changes documented will
  only be in reference to current business
  processes and will not reference functionality
  not currently used by the State of Georgia end
  users.
• If any Lessons or Topics are not referenced in
  this document, then no page changes exist.

15
Global Change
16
Global Change All Modules

• Project Costing fields including Project Business
  Unit, Project, Activity, and Source Type are now
  Chartfields that are included on all distribution
  lines for Accounts Payable, General Ledger, etc.
  In order to enter Project information (where it
  is required), users will now enter the data on
  the Distribution line with other Chartfields
  rather than using a hyperlink.

17
Attention to all Webcast Participants

• During the Webcast Broadcast, Please forward all
  of your questions to

SAO_Communications_at_sao.ga.gov
We will capture your questions throughout the
program and answer them during the Question and
Answer segment of the presentation. THANK YOU!
18
Financials 9.0 UpgradeLesson One Part
IPurchasing
19
Purchasing Module

• What are the Changes?
• Global changes to the Purchasing Distribution
  pages
• Purchase Order Receipts Page Changes v8.8 to v9.0

20
Purchasing Module

• Purchase Order and Requisition Changes
• Chartfields including Project Business Unit,
  Project, Activity, and Source Type will now be
  entered on the Distribution Line with other
  Chartfields
• Activity Source Type Chartfields will be used
  exclusively by DOT in conjunction with Project
  Costing

21
Purchase Order Defaults v8.8
Navigation PurchasinggtPurchase OrdersgtAdd/Update
POs
In v8.8, users had to use a link in order to
enter Project BU and Project .
UPK Topics impacted by change 9.3.1, 9.3.2,
9.3.3, 9.3.5 9.3.7
22
Purchase Order Defaults v9.0
Navigation PurchasinggtPurchase OrdersgtAdd/Update
POs
In v9.0, the user will enter the Project BU and
Project directly on the chartfield line.
UPK Topics impacted by change 9.3.1, 9.3.2,
9.3.3, 9.3.5 9.3.7
23
PO Distribution Schedule v8.8
Navigation PurchasinggtPurchase OrdersgtAdd/Update
POs
In v8.8, users had to use a link in order to
enter Project BU and Project .
24
PO Distributions Schedule v9.0
NavigationgtPurchasinggtPurchase OrdersgtAdd/Update
POs
25
Requisition Defaults v8.8
Navigation RequisitionsgtAdd/Update Requisitions
In v8.8, users had to use a link in order to
enter Project BU and Project .
UPK Topics impacted by change 9.1.1, 9.1.2
9.1.4
26
Requisitions Defaults v9.0
Navigation RequisitionsgtAdd/Update Requisitions
In v9.0 Requisition Defaults you must scroll to
the right. The user will enter the Project BU
and Project directly on the chartfield
line. Activity Source Type to be used by DOT
only.
UPK Topics impacted by change 9.1.1, 9.1.2
9.1.4
27
Requisition Distributions v8.8
Navigation RequisitionsgtAdd/Update Requisitions
In v8.8, users had to use a link in order to
enter Project BU and Project .
28
Requisitions Distributions- v9.0
Navigation RequisitionsgtAdd/Update Requisitions
29
Purchase Order Receipts Changes

• The Print Delivery Report button has been moved
  to the Header section of the Maintain Receipts
  Receiving Page in v9.0.

30
PO Receipts v8.8
Navigation PurchasinggtReceiptsgtAdd/Update
Receipts
The Print Delivery Report button was located
below the Receipt Lines section.
UPK Topics impacted by change 9.5.1 9.5.2
31
PO Receipts v9.0
Navigation PurchasinggtReceiptsgtAdd/Update
Receipts
Expand the Header section to access the Print
Delivery Report button now located in the Header
section in v9.0.
UPK Topics impacted by change 9.5.1 9.5.2
32
PO Receipts v9.0
Navigation PurchasinggtReceiptsgtReports gt
Receiving Copy of PO
The Receiving Copy of PO is a new feature that
was not available in v8.8.
UPK Topics impacted by change 9.5.1 9.5.2
33
Financials 9.0 UpgradeLesson One Part
IIAccounts Payable/Banking
34
Accounts Payable
35
Accounts Payable Change Overview

• Global Change
• Page Changes
• Summary Tab
• Related Document Tab
• Invoice Information Tab
• Add a New Value Tab

36
Accounts Payable Change Overview Continued

• Create a PO Voucher from Receiver
• Copy Worksheet
• Create a Reversal Voucher
• Review and Correct Voucher Build Errors
• Close Voucher

37
Accounts Payable Change OverviewContinued

• Delete Voucher
• Online Budget Exception Inquiry
• Payment Inquiry/Voucher Inquiry
• Add Update Vendor

38
Accounts Payable Change OverviewContinued

• Review Vendor Balances
• Review Accounting Entries

39
Global Changes to the Accounts Payable Page
Project Costing Fields

• Project Costing fields including Project
  Business Unit, Project, Activity, and Source Type
  are now Chartfields that are included on all
  distribution lines for Accounts Payable, General
  Ledger, etc. In order to enter Project
  information (where it is required), users will
  now enter the data on the Distribution line with
  other Chartfields rather than using a hyperlink.

40
Page Changes Re-wording of Navigation/Pages or
Adding New Fields

• In some instances, either the navigation or
  fields on a page have changed from the 8.8
  version to 9.0. Please see the screen captures
  to view these page changes.
• The page changes will affect all UPK Lessons and
  Topics.

41
Add/Update Regular Voucher Regular Entry The
Summary Tab v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtSummary
The Summary tab has been reorganized in v9.0.
UPK Topics Impacted by Change 2.2.1, 2.3.2,
2.4.2, 2.5.2
42
Add/Update Regular Voucher Regular Entry The
Summary Tab v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtSummary
Budget Header Status and Non-Prorated Budget
Status field names have changed in v9.0.
43
Add/Update Regular Voucher Regular Entry The
Summary Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtSummary
A View Related dropdown box has been added
allowing the user to view pages related to the
selected voucher.
44
Add/Update Regular Voucher Regular Entry The
Summary Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtSummary
Selecting Accounting Entries Inquiry from the
dropdown and clicking on the Go hyperlink, the
user is directed to a new page automatically.
45
Add/Update Regular Voucher Regular Entry The
Summary Page v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtSummary
Review all accounting entry information on the
new page.
46
Add/Update Regular Voucher Regular Entry The
Related Documents Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtRelated Documents
The Related Documents Tab has been added in v9.0,
allowing the user to access a wealth of
information about the voucher. This is an
entirely new page that did not exist in v8.8.
47
Add/Update Regular Voucher Regular Entry The
Related Documents Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtRelated Documents
Version 9.0 Screen Capture of the Related
Documents Page displays a voucher copied from a
PO receipt. Sections can be expanded to view the
PO information and PO Receipt information.
48
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The Invoice Information Tab layout has changed in
v9.0.
49
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The Copy from Source Document box has been moved
from the bottom of the page to the top under the
voucher header information in v9.0.
50
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The and - symbols used to add a line or
delete a line from the invoice section and/or the
distribution section are moved from the far right
to the far left in v9.0.
51
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
Moving the Copy from Source Document box provides
a more logical flow if copying the information
from the PO Receipt, which will automatically
fill the required fields below the box.
52
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The payment due information has been reorganized
and moved closer to the top of the page. A
packing slip field has been added but this field
is used for information only.
Applies to all voucher entry types.
53
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The Non-Merchandized Summary and Session Defaults
links are new and are not used in State business
processes.
54
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
A print invoice button has been added to the
window. This button may be implemented later.
55
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
A copy down check box has been added in v9.0 to
allow the user to easily copy an existing
distribution line down to a new one. In
addition, the and - symbols used to add a
line or delete a line from the invoice section
and/or the distribution section are moved to the
far left of the line in v9.0, rather than the far
right as in v8.8.
56
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The GL Chartfields 2 tab no longer appears in
v9.0.
57
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The budget date is now visible on the first tab
of the distribution line section at the far right.
The chartfields in the distribution lines now
include the PC Business Unit, Project, Activity,
and Source Type. The user no longer has to click
on the hyperlink to open a new window to view or
enter these fields.
58
Add/Update Regular Voucher Regular Entry The
Invoice Information Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The invoice information has been grouped and
summarized at the bottom of the page.
59
Add/Update Regular Voucher Regular Entry Add a
New Value Tab v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtAdd a New Value
New fields have been added to the Voucher page,
Add a New Value tab
UPK Topics Impacted by Change 2.2.1, 2.3.2,
2.4.2, 2.5.2, 2.9.2
60
Add/Update Regular Voucher Regular Entry Add a
New Value Tab v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtAdd a New Value
Two new data fields were added in v9.0Freight
Amount and Misc Charge Amount.
61
Create a PO Voucher from Receiver

• The page changes for the Invoice Information data
  entry and creating new vouchers from PO Receipts
  are the same as discussed earlier with a
  previously saved voucher. The chartfields in the
  distribution lines now include the PC Business
  Unit, Project, Activity, and Source Type. The
  user no longer has to click on the hyperlink to
  open a new window to view or enter these fields.
• The and - symbols used to add or delete
  invoice lines and distribution lines to the
  voucher have been moved from the far right of the
  page to the far left of the page in v9.0. A copy
  down check box has been added to allow the user
  to copy distribution lines down.
• A packing slip field has been added.

62
Create a PO Voucher from Receiver (continued)

• A print invoice button has been added to the
  window so that the user can print the
  invoice/voucher information. This feature will be
  implemented at a later date.
• The budget date is now visible on the first tab
  of the distribution line section the user no
  longer has to go to the GL Chartfields 2 tab to
  view the budget date, just scroll to the far
  right of the page.
• The Copy from Source Document box has been moved
  from the bottom of the page to the top under the
  voucher header information. This provides a more
  logical flow if copying the information from the
  PO Receipt, which will automatically fill the
  required fields below the box.

63
Create a PO Voucher from Receiver (continued)

• The payment due information has been reorganized
  and moved closer to the top of the page. The
  Non-Merchandized Summary and Session Defaults
  links have been added but are not used in State
  business practice.

64
Add/Update Regular Voucher Create Voucher from
Receiver v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
Screenshot of v8.8 Regular Voucher Invoice
Information tab.
UPK Topics Impacted by Change 2.2.1, 2.3.2,
2.4.2, 2.5.2
65
Add/Update Regular Voucher Create Voucher from
Receiver v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice Information
The and - symbols used to add or delete
invoice lines and distribution lines to the
voucher have been moved from the far right of the
page to the far left of the page in v9.0.
66
Invoice Information TabCopy Worksheet v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice InformationgtCopy Worksheet
When the user clicks on the Worksheet Copy option
on the Invoice Information page, the user is
navigated to the Copy Worksheet page.
UPK Topics Impacted by Change 2.2.1, 2.10.2
67
Invoice Information TabCopy Worksheet v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular EntrygtInvoice InformationgtCopy Worksheet
This page in v9.0 has more field options Receipt
Number From, Receipt Number To, Receiver Line
From, and Line.
68
Create a Reversal Voucher v8.8
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular Entry (choose Reversal as Voucher type)
The layout has changed between v8.8 and v9.0 but
the functionality remains the same.
UPK Topics Impacted by Change 2.3.3
69
Create a Reversal Voucher v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular Entry (choose Reversal as Voucher type)
The Copy from a Source Document box has been
moved to the top of the page to keep consistent
with the other Invoice pages.
70
Create a Reversal Voucher v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular Entry (choose Reversal as Voucher type)
The Payment information has been reorganized and
moved underneath the Copy from box.
71
Create a Reversal Voucher v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular Entry (choose Reversal as Voucher type)
The Packing Slip field has been added at the
bottom of the page in v9.0.
72
Create a Reversal Voucher v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Regular Entry (choose Reversal as Voucher type)
The Invoicing Summary section at the bottom of
the page was added in v9.0.
73
Review and Correct Voucher Build Errors v8.8
Navigation Accounts PayablegtVouchersgtMaintaingtV
oucher Build Error Detail
The navigation remains the same in the two
versions when reviewing and correcting errors
resulting from the Voucher Build Process.
UPK Topics Impacted by Change N/A those users
whose vouchers are entered offline and uploaded.
74
Review and Correct Voucher Build Errors v9.0
Navigation Accounts PayablegtVouchersgtMaintaingtV
oucher Build Error Detail
The User arrives at the Voucher Build Error
Detail when clicking on one of the vouchers with
an error. When the user clicks on the hyperlink
to Correct Errors, the user is taken to the Quick
Invoice Page. This page has many additions in
v9.0.
75
Review and Correct Voucher Build Errors v9.0
Navigation Accounts PayablegtVouchersgtMaintaingtV
oucher Build Error Detail
A packing slip field and a print invoice button
have been added to the page.
76
Review and Correct Voucher Build Errors v9.0
Navigation Accounts PayablegtVouchersgtMaintaingtV
oucher Build Error Detail
The Review Errors hyperlink exists on both pages
though it has moved to the right side of the
page. This link is clicked to access the cause
of the error. From this window the user clicks
on the Override Session Default link that returns
the user to the Quick Invoice page in order to
correct the error.
77
Review and Correct Voucher Build Errors v9.0
Navigation Accounts PayablegtVouchersgtMaintaingtV
oucher Build Error Detail
The Quick Invoice Page has additional fields and
has been reorganized to make it more consistent
with the other Invoice Page changes previously
discussed.
78
Close Voucher v8.8
Navigation Accounts PayablegtVouchersgtMaintaingtCl
ose Voucher
The navigation to the Close Voucher window has
changed between version 8.8 and 9.0.
UPK Topics Impacted by Change 2.12.1
79
Close Voucher v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Close Voucher
Only the navigation to the page has changed, the
functionality is the same.
80
Delete Voucher v8.8
Navigation Accounts PayablegtVouchersgtMaintaingtDe
lete Voucher
Like the navigation to Close a Voucher, the
navigation to Delete a Voucher has changed as
well.
UPK Topics Impacted by Change 2.12.2
81
Delete Voucher v9.0
Navigation Accounts PayablegtVouchersgtAdd/Updategt
Delete Voucher
Only the navigation to the page has changed, the
functionality is the same.
82
Online Budget Exception Inquiry v8.8
Navigation Accounts PayablegtVouchersgtAdd
UpdategtRegular Entry
There are changes in the navigation to reach the
drill-down to the budget errors. The hyperlink is
on a different page in v9.0.
UPK Topics Impacted by Change 2.1.3
83
Online Budget Exception Inquiry v8.8
Navigation Accounts PayablegtVouchersgtAdd
UpdategtRegular Entry
In v8.8, when online budget checking is run and
an error results, the user clicks on the Invoice
Information page to find the dropdown to Go To.
The user selects Budget Exception to navigate to
the Budget Exception page to determine why the
voucher failed budget check.
84
Online Budget Exception Inquiry v9.0
Navigation Accounts PayablegtVouchersgtAdd
UpdategtRegular EntrygtSummarygtExceptions
In v9.0, the user may drill down to online budget
exceptions from the Voucher Summary Tab. If the
voucher is budget checked and it errors, a
hyperlink is available on the Summary Tab.
85
Online Budget Exception Inquiry v9.0
Navigation Accounts PayablegtVouchersgtAdd
UpdategtRegular EntrygtSummarygtExceptions
When the Exceptions link is clicked, a new window
will open to the Commitment Control gt Review
Budget Check gt Accounts Payable gt Voucher page
automatically so that the user may determine why
the voucher failed budget check.
86
Payment Inquiry v8.8
Navigation Accounts PayablegtReview Accounts
Payable InfogtPaymentsgtPayment
The layout of the Payment Inquiry page has
changed.
UPK Topics Impacted by Change 2.13.3
87
Payment Inquiry v9.0
Navigation Accounts PayablegtReview
AccountsPayable InfogtPaymentsgtPayment
Rather than the columnar layout of v8.8, v9.0 has
the fields represented in a vertical format with
From and To columns in order that a range of
payments may be searched for.
88
Voucher Inquiry v8.8
Navigation Accounts PayablegtReview Accounts
Payable InfogtVouchersgtVoucher
The layout of the Voucher Inquiry page has
changed in the same manner as Payment Inquiry.
UPK Topics Impacted by Change 2.13.4
89
Voucher Inquiry v9.0
Navigation Accounts PayablegtReview Accounts
Payable InfogtVouchersgtVoucher
Rather than the columnar layout of v8.8, v9.0 has
the fields represented in a vertical format with
From and To columns in order that a range of
vouchers may be searched for.
90
Voucher Inquiry v9.0
Navigation Accounts PayablegtReview Accounts
Payable InfogtVouchersgtVoucher
Voucher Inquiry page bottom view.
91
Voucher Inquiry v9.0
Navigation Accounts PayablegtReview Accounts
Payable InfogtVouchersgtVoucher
After selecting a voucher for Inquiry, icons are
available to drill down to Accounting Entries and
Payment Information from the Inquiry Page.
92
Add Update Vendor v8.8
Navigation VendorsgtVendor InformationgtAdd/Update
gtVendor
A Create Bill to Customer box has been added to
v9.0 Update Vendor page.
UPK Lesson Impacted by Change 12.1
93
Add Update Vendor v9.0
Navigation VendorsgtVendor InformationgtAdd/Update
gtVendor
This box contains a check box so that a Bill to
Customer may be created in the event of an
Interunit transaction. This functionality is not
used in State business practices.
94
Review Vendor Current Balances v8.8
Navigation Accounts PayablegtReview Accounts
Payable InfogtVendorgtCurrent Balances
The layout of the page for Reviewing Vendor
Current Balances has changed.
UPK Topics Impacted by Change 2.13.3, 2.13.5
95
Review Vendor Current Balances v9.0
Navigation Accounts PayablegtReview Accounts
Payable InfogtVendorgtCurrent Balances
The same fields are present, but a Max Rows
return field was added to the page in version
v9.0.
96
Review Accounting Entries v8.8
Navigation Accounts PayablegtReview Accounts
Payable InfogtVouchersgtAccounting Entries
The Chartfields tab of the Accounting Entries
page has changed in v9.0.
97
Review Accounting Entries v9.0
Navigation Accounts PayablegtReview Accounts
Payable InfogtVouchersgtAccounting Entries
More fields are visible on the Chartfields tab of
the Accounting Entries page. Since PC Business
Unit, Project, and Activity are now Chartfields,
they are visible on the Chartfields tab of the
Voucher Accounting Entries page.
98
15 Minute Break
99
Financials 9.0 UpgradeLesson One Part
IIContinued Accounts Payable/Banking
100
BankingStreamlined Non Streamlined
101
Banking Streamlined and Non Streamlined Overview

• New Fields Added and Name Changes for
• External Accounts
• Access may be determined by Security Role
• Automatic Reconciliation Link
• Exception Link

102
Banking Streamlined and Non Streamlined Overview
Continued

• View Bank Statement Button
• Enter Bank Statement
• Semi- Manual Reconciliation

103
Bank Administration v8.8
Navigation Banking gt Banks Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
This Tab Name is changed in v9.0.
There are several field name changes in the
External Accounts page. There are a few
additional fields added to pages in External
Accounts tab.
UPK Topic 18.1.2
104
Bank Administration v9.0
Navigation Banking gt Banks Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
In v9.0 this tab is called Reconciliation.
There are several field name changes in the
External Accounts tab. There are a few additional
fields added to pages in External Accounts tab.
UPK Topic 18.1.2
105
Bank Administration v8.8
Navigation Banking gt Banks Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
New field added External Bank ID.
UPK Topic 18.1.2
106
Bank Administration - v9.0
Navigation Banking gt Banks Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
External Bank ID field added.
New field added External Bank ID.
UPK Topic 18.1.2
107
Bank Administration - v8.8
Navigation Banking gt Banks Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
Field added in v9.0 Account Reconciliation tab.
The External Bank ID field is carried over on all
the tabs for External Accounts.
UPK Topic 18.1.2
108
Bank Administration - v9.0
Navigation Banking gt Banks Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
Selecting this option affects bank statement
entry by displaying a warning message if the bank
balance entry is missing an opening or closing
balance (code 010 and 015). In addition, it
displays a warning message if the sum of the bank
transactions plus the opening balance does not
match the closing balance.
Field added (External Bank Statement Edits and
Enforce UnReconciliation Edits in v9.0
Signatories tab. New field added External Bank
ID.
UPK Topic 18.1.2
109
Bank Administration - v8.8
Navigation Banking gt Bank Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
Fields added in v9.0 Collection Methods tab
UPK Topic 18.1.2
110
Bank Administration - v9.0
Navigation Banking gt Bank Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
Fields added in v9.0 Collection Methods tab-
Value Date Days, Value Date and Payment Cutoff
Times. New field added External Bank ID.
UPK Topic 18.1.2
111
Bank Administration - v8.8
Navigation Banking gt Bank Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
Fields moved and added in v9.0 to Payment Methods
tab.
UPK Topic 18.1.2
112
Bank Administration - v9.0
Navigation Banking gt Bank Accounts gt External
Accounts
Both Streamlined and Non Streamlined Banking
Fields moved and added in v9.0 to Payment Method
tab. New field added External Bank ID.
UPK Topic 18.1.2
113
Bank Reconciliation - v8.8
Navigation Banking gt Reconcile Statements gt
Reconciliation ManagerAutomatic Reconciliation
Link
Both Streamlined and Non Streamlined Banking
A new field has been added in v9.0 Date field.
Also, some of the fields in the Bank Statement
section have been renamed e.g.. Stmt ID to
Statement ID, Load Date and Time to As of Date,
etc.
UPK Topic 18.1.3
114
Bank Reconciliation - v9.0
Navigation Banking gt Reconcile Statements gt
Reconciliation Manager Automatic Reconciliation
Link
Both Streamlined and Non Streamlined Banking
A new field has been added in v9.0 Date field.
Also, some of the fields in the Bank Statement
section have been renamed e.g.. Stmt ID to
Statement ID, Load Date and Time to As of Date,
etc.
UPK Topic 18.1.3
115
Bank Reconciliation - v8.8
Navigation Banking gt Reconcile Statements gt
Reconciliation Manager Automatic Reconciliation
link Exceptions Link
Both Streamlined and Non Streamlined Banking
On the Automatic Reconciliation Exceptions tab,
new fields were added and fields have been
renamed.
UPK Topic 18.1.3
116
Bank Reconciliation - v9.0
Navigation Banking gt Reconcile Statements gt
Reconciliation Manager Automatic Reconciliation
link Exceptions Link
Both Streamlined and Non Streamlined Banking
Field names have been renamed.
On the Automatic Reconciliation Exceptions tab,
new fields were added (Currency Code) and fields
have been renamed
UPK Topic 18.1.3
117
Review Bank Statement v8.8
Navigation Banking gt Bank Accounts gt My Account
Groups View Bank Statement button
Both Streamlined and Non Streamlined Banking
On the Bank Statement Manager page, the field
Recon Status has been changed to Reconciliation
Status.
UPK Topic 18.1.5a
118
Review Bank Statement - v9.0
Navigation Banking gt Bank Accounts gt My Account
Groups View Bank Statement button
Both Streamlined and Non Streamlined Banking
On the Bank Statement Manager page, the field
Recon Status has been changed to Reconciliation
Status.
UPK Topic 18.1.5a
119
Review Bank Statement v8.8
Navigation Banking gt Bank Statements gt Enter
Bank Statements
Both Streamlined and Non Streamlined Banking
On the Bank Transaction Entry tab, the field
Recon Status has been changed to Reconciliation
Status.
UPK Topic 18.1.5a
120
Review Bank Statement - v9.0
Navigation Banking gt Bank Statements gt Enter
Bank Statements
Both Streamlined and Non Streamlined Banking
On the Bank Transaction Entry tab, the field
Recon Status has been changed to Reconciliation
Status.
UPK Topic 18.1.5a
121
Bank Reconciliation - v8.8
Navigation Banking gt Reconcile Statement gt
Semi-Manual Reconciliation
Streamlined Banking Only
On the Semi-Manual Reconciliation page, new
fields were added, fields have been renamed and a
few fields have shifted slightly.
UPK Topic 18.1.3
122
Bank Reconciliation - v9.0
Navigation Banking gt Reconcile Statements gt
Semi-Manual Reconciliation
Streamlined Banking Only
On the Semi-Manual Reconciliation page, new
fields were added (Search By, Currency Code and
Amount), fields have been renamed and a few
fields have shifted slightly (Bank Date and Tran
Date.
UPK Topic 18.1.3
123
Financials 9.0 UpgradeLesson One Part
IIIAsset Management
124
Overview of Asset Management Changes

• Asset Management Main Menu
• Asset Addition Information Section
• Basic Add Page
• General tab
• Location/Comments/Attributes tab
• Manufacture/License/Custodian tab
• Copy Existing Asset Page

125
Asset Management Module

• Asset Management Main Menu
• The Asset Management main menu has a name change
  from Financial Management in v8.8 to Asset
  Transactions in v9.0

126
Financial Management v8.8
Navigation Asset Management gt Financial
Management
In v8.8, The Asset Management main menu was
Financial Management
127
Asset Transactions v9.0
Navigation Asset Management gtAsset Transactions
gtOwned Assets gtExpress Add
In v9.0, the Asset Management Main Menu will be
Asset Transactions
UPK Topics impacted by change Lessons 4.1 AM
Fundamentals, Lesson 4.3 Manage Assets and Lesson
4.4 Inquire on Assets, Topics 4.4.3-4.4.7
128
Asset Management Module

• Asset Addition Information Section
• New fields on the Asset Addition Information
  section of Express Add in v9.0 are Asset Type
  (which is populated based on profile ID) and
  Asset Subtype.
• The Asset Subtype field is new to v9.0 however
  it is not currently used but may be in the
  future.

129
Asset Additional Information v8.8
Navigation Asset Management gtAsset Transactions
gtOwned Assets gtExpress Add
130
Asset Additional Information v9.0
Navigation Asset Management gtAsset Transactions
gtOwned Assets gtExpress Add
In v9.0, the Express Add menu Asset Type and
Asset Subtype have been added and are updated by
profile ID.
UPK Topics impacted by change Lessons 4.2 Add
Assets, Topics 4.2.1, 4.2.2, 4.2.3, 4.2.4, 4.2.6
and 4.3.1
131
Asset Management Module

• Basic Add Page
• In the Basic Add menu, the first tabs name has
  changed from Asset Information in v8.8 to General
  Information in v9.0.

132
Asset Information v8.8
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Asset Information tab
In v8.8, Basic Add menu the tab was Asset
Information
133
General Information v9.0
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt General Information
tab
In v9.0, the Basic Add menus tab name has
changed to General Information
UPK Topics impacted by change Lessons 4.2 Add
Assets, Topics 4.2.3 and 4.2.4
134
Asset Management Module

• In Basic Add on the General Tab there are new
  fields Asset Type, Subtype, Placement Date,
  Fair Market Value, Region Code, and Composite
  Asset ID
• Asset Type is required by v9.0 and populates
  based on Profile ID.
• The new fields Asset Subtype, Fair Market Value,
  Region Code and Composite Asset ID are not being
  utilized in v9.0 currently but may be used in
  the future
• Placement Date is the date placed into service.
• Fair Market Value is greyed out.
• Region Code will not be implemented at this time.
• Composite Asset ID is for Investment Assets and
  is not required at this time.

135
Asset Information Tab v8.8
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Asset Information tab
In v8.8, the Asset Information tab contained
these options
136
General Information Tab v9.0
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt General Information
tab
UPK Topics impacted by change Lessons 4.2 Add
Assets, Topics 4.2.3, 4.2.4 and 4.2.6
137
Asset Management Module

• Location/Comments/Attributes tab
• In Basic Add on the Location/Comments/Attributes
  tab, there is a new field called Area ID in v9.0.
  However, it is not currently being used, but may
  be in the future.

138
Location/Comments/Attributes v8.8
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Location/Comments/At
tributes tab
In v8.8, the Location/Comments/Attributes tab
contained these fields
139
Locations/Comments/Attributes v9.0
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Location/Comments/Att
ributes tab
In v9.0, the Location/Comments/Attributes tab
contains a new field called Area ID which is not
being currently used
UPK Topics impacted by change Lesson 4.3 Manage
Assets, Topic 4.3.1
140
Asset Management Module

• Location/Comments/Attributes tab
• Also, in the Location section of the page, the
  Physical Attributes section in v8.8 is now called
  Physical and Custom Attributes in v9.0. It has
  new fields, such as Attribute, Attribute Name,
  Value and UOM. These are currently not being used
  but may be required in the future.

141
Locations/Comments/Attributes v8.8
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Location/Comments/Att
ributes tab
In v8.8, the Location/Comments/Attributes tab
contained a section called Physical Attributes
142
Locations/Comments/Attributes v9.0
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Location/Comments/Att
ributes tab
UPK Topics impacted by change Lesson 4.3 Manage
Assets Topic 4.3.1
143
Asset Management Module

• Location/Comments/Attributes tab
• Located below Custom Attributes section is a new
  Detailed Description section where free form
  remarks may be added to give a description of the
  asset.

144
Locations/Comments/Attributes v9.0
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Location/Comments/Att
ributes tab
UPK Topics impacted by change Lesson 4.3 Manage
Assets Topic 4.3.1
145
Asset Management Module

• Manufacture/License/Custodian tab
• In Basic Add on Manufacture/License/Custodian
  tab, there is a new field called Manufacturer ID
  that may be required in the future
  (e-procurement?) in v9.0, also there is a new VIN
  field for vehicles, and a Renewal Date field for
  licenses.

146
Manufacture/License/Custodian v8.8
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Manufacture/License/C
ustodian tab
In v8.8, the Manufacture/License/Custodian tab
contained these fields
147
Manufacture/License/Custodian v9.0
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Basic Add gt Manufacture/License/C
ustodian tab
UPK Topics impacted by change Lesson 4.3 Manage
Assets Topic 4.3.1
148
Asset Management Module

• Create Asset Copies tab
• In Copy Existing Asset menu there are several new
  fields on the Create Asset Copies page
  Acquisition Date, Asset Insurance Info, Asset
  Inspection Info, Asset Attribute Groups Info,
  Serial ID, and Physical Component Of. After
  selecting Create Assets button, the new Serial ID
  and Physical Component fields display for all
  created assets.
• The Physical Component of field is not currently
  being used in v9.0 but may be in the future.

149
Copy Existing Asset v8.8
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Create Asset Copies tab

In v8.8, the Create Asset Copies contained these
fields.
150
Copy Existing Asset v9.0
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Create Asset Copies tab
UPK Topics impacted by change Lesson 4.2 Add
Assets Topic 4.2.2
151
Copy Existing Asset v9.0 continued
Navigation Asset Management gt Asset Transactions
gt Owned Assets gt Copy Existing Asset
UPK Topics impacted by change Lesson 4.2 Add
Assets Topic 4.2.2
152
Questions and Answers Segment
153
Please remember to complete the Delta 9.0
Training Survey before you leave.THANK YOU!!!
154
Delta Documents as Job Aides

• When using the 9.0 Delta Documents as reference
  documents after the training sessions are
  completed, please send questions to
• finacctg_at_sao.ga.gov for AM, GL, AR, Banking, or
  KK Questions
• acctspay_at_sao.ga.gov for AP PO Questions
• Delta Documents can be found at
• sao.georgia.gov