No, Thanks, I

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No, Thanks, Ill Use a Spreadsheet

• Group E
• Evelio Madariaga
• Maria Minaya
• Georgina Santillan
• Robert Huesken

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Discussion Questions

• 1. To what extent do you agree with the
  opinions presented here? To what extent are the
  concerns expressed here justified? To what extent
  might they be due to other factors?
•  I agree that using a spreadsheet is more
  simple. Setting up and using excel is less time
  consuming and doesn't require such a knowledge as
  using a database program. thus the sale Rep. can
  make a spreadsheet himself with the information
  he needs without having to hire someone else to
  create it for him. the information remains
  confidential to him and he is able to find
  everything with ease.

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Spreadsheet is more simple
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• 2. What problems do you see with the way that
  the car salesperson stores address data? What
  will he have to do if he ever does want to send a
  letter or an email to all of his
  customers?  The problem with the way that the
  salesperson stores the address data is that he
  stores it with other data. when he might need the
  address he is going to browse through other
  information in order to get it . if the
  salesperson wants to send a letter or an email.
  he will need to find away to copy and paste the
  information on the spreadsheet into a word
  processing program. 

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My Motto is, Keep it simple
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My Motto is, Keep it simple
Name Phone Make/Models Notes
John Smith 908.867.5309 BMW/740i 2005 Black/Black interior
Joan Johnson 908.662.4531 FORD/Fusion 2007 White/Navigation
Robert Craig 908.867.7890 ACURA/TL 2006 Silver/Bose package

• A sophisticated database is not needed to meet
  his needs.
• Hes a used car salesmen and the maintenance of
  the database will cost him capital by hiring a
  professional IS team to manage his database.
• The database will also make his information
  available to other salesmen at the dealership.
• I believe that the cost of maintaining sharing
  the data is definitely keeping him from investing
  in a database, keeping him content with his theme
  Keep it simple.

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• 5. Apparently, management at the car dealership
  allows the salespeople to keep their contact data
  in whatever format they want. If you were
  management, how would you justify this policy?
  What disadvantages are there to this policy?
• By allowing the salespeople to keep their
  contracts in any form they want and gives the
  salesperson the freedom to keep contact
  information in any format that they desire. Some
  of the disadvantages to this policy are that some
  sales people may not be very organized and may
  not have all their contact information in one
  place, and this could be a problem when they are
  trying to find a client or close a deal with a
  client. Also by not having a database if someone
  misplaces their contact info they would not be
  able to retrieve like they would if they had a
  database.

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• 6. Suppose you manage the sales representatives,
  and you decide to require all of them to use a
  database to keep track of customers and customer
  car interest data. How would you sell your
  decision to this salesperson?
• First I would list all of the positives of
  having a database and sharing contact
  information. A database is an easy way to keep
  track of things, it is a self describing
  collection of integrated records for sales people
  to access for certain pieces of information. In
  this case it would be customers name, telephone
  number, email, and car interest. Then I would
  tell him all the disadvantages of not using a
  database. Hopefully he will be persuaded and see
  that the positives outweigh the negative aspects
  of using a database for the car dealership.

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•  7. Given the limited information in this
  scenario, do you think a database or a
  spreadsheet is a better solution? I think that
  the sales person that was trying to use a
  database didnt know exactly how to do it and
  that is the reason why he opted to use a simple
  excel spreadsheet.  A database is a
  self-describing collection of integrated records,
  but if you dont know how to configure the data
  you will be completely lost and you will of
  course then prefer to use a simpler way to
  arrange your data like a excel spreadsheet. You
  can really tell which one is easier a database or
  a spreadsheet, I think it depends on how much the
  person knows Microsoft Access and Microsoft
  Excel, and which one do they feel more
  comfortable to work with.