A Local Authority case study for a Personal Emergency Evacuation Plan - PEEP

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A Local Authority case study for a Personal
Emergency Evacuation Plan - PEEP

• Ian Sands Health, Safety and Emergency Planning
  Officer
• Newry and Mourne District Council
• 23.11.09

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Overview

• Getting started
• Case study Main Council Offices
• Training
• Employee work activity profile
• Employee disability profile
• PEEPS case study
• Documentation
• Summary

3
Getting started

• Identify the areas which allow access to disabled
  persons.
• NMDC had 2 main sites, one with lifts, the other
  did not.
• Still need to do a PEEPS assessment regardless
  (Ensure self-evacuation whenever practicable).
• With training, Line Managers can coordinate PEEPS
  documentation and evacuation.

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Case study Main Council Offices

• This example excludes assessment of visitors
  (Public building with meetings in Boardroom on
  1st floor).
• Identified existing disabled employees in
  building 1.no
• Profile of employee activities (Consulted with
  Employee and Line Manager)
• Profile employee abilities (Consulted with
  Employee and Line Manager)

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Training of evacuation coordinators

• Training included
• Fire discovery/action (999, fire fighting, own
  safety)
• Evacuation coordinator duties (zones, assembly
  point roll call)
• Fire prevention (Risk assessment, arson,
  combustibles, electricity, maintenance,
  contractors)
• Evacuation of disabled including PEEPS, practical
  operation of evacuation chairs, disability
  awareness and people handling/chair transfer

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Employee work activity profile

• Primary base in 1st floor typing pool office
• Main activity DMS/Document management
  (Scanning).
• Employee also provides occasional cover at ground
  floor main reception.
• Works in shared office and Line Manager in
  adjoining Office

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Employee Disability Profile

• Ability to walk unaided but at a slower pace.
• Needs handrails on stairwells but can ascend and
  descend.
• Would use lifts frequently

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PEEPS case study

• One to one discreet informal discussion held with
  employee and Safety Officer.
• Useful open discussion of employees abilities,
  concerns and disability.
• Agreed that employee was confident to
  self-evacuate from normal place of work,
  downstairs 1 flight and then down final external
  steps.
• Thereafter, due to 100m distance (fatigue) to
  fire assembly point employee agreed to be
  transferred into evacuation chair for
  transportation.
• Alternative means of escaped identified see
  PEEPS (Horizontal evac/Refuge/Intercom)

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PEEP Case study Paperwork!

• See PEEP form example
• 2 parts Employee and Line Manager
• Buddy system i.e. for assurance and minor
  assistance during evacuation. Could be one of
  several persons sharing office.
• Evacuation coordinator to assist with chair
  deployment and employee transfer but can still
  perform other duties. i.e. site clearance and
  then roll-call at fire assembly point.

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Transferring to Evacuation Chair
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Final comments/ Q A

• Ensure you regularly inspect your evacuation
  chairs (Condition and location) they can go
  missing!
• Review you PEEPS at least annually-it will never
  be perfect!
• Train as many as you can will coordinators be
  there when you need them?
• PEEPS form filling is one of the last tasks
  informal chat can reveal more about the PERSON.
• Ensure PEEPS form part of you recruitment
  procedures follow up and record complete.
• Note this completed in you Fire Risk Assessment.