Module 19 STEP 9 Completion of the Feasibility Study

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Module 19STEP 9 Completion of the
Feasibility Study
Civil Works Orientation Course - FY 11
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Objective

• Writing the report
• The basic components of a report
• The key parts of a report
• Who reads your report
• Understand the key decision meetings
• Alternative Formulation Briefing (AFB)
• Feasibility Review Conference (FRC) (if (when
  necessary)
• Other In Progress Reviews (IPR) and/or Issue
  Resolution Conferences (IRC)

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REFERENCES

• Principles Guidelines
• Section VII - Displays
• 1.8.1 General
• 1.8.2 Content and Format
• ER 1105-2-100 - Chapter 4, Appendix G
• Planning Manual - Chapter 14

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ER 1105-2-100 EXHIBIT G-5FEASIBILITY REPORT
CONTENT

• 1. Study Authority.
• 2. Study Purpose and Scope.
• 3. Concise Discussion of Prior Studies, Reports
  and Existing Water Projects.
• 4. Plan Formulation.
• 5. Description of the Selected Plan.
• 6. Plan Implementation.
• 7. Summary of Coordination, Public Views and
  Comments.
• 8. Recommendations.

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WHOS YOUR AUDIENCE?

• Sponsor(s)
• Public
• Stakeholders (For and Against)
• Congress
• HQ USACE
• ASA(CW)
• OMB

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WHAT ARE THE CHARACTERISTICS OF A GREAT REPORT?

• Easy to read
• Plain language
• Map and graphics
• TELL A GOOD STORY
• Beginning, middle, end
• Chronology
• Complete and concise-not verbose

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HOW LONG SHOULD THE FEASIBILITY REPORT BE?

• _____ 0-25 pages.
• _____ 26-50 pages.
• _____ 51-100 pages
• _____ more than 100 pages?

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THE REPORT AS A DIARY

• Document your process as it occurs, not after the
  fact.
• Prepare the report as you go.

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Key Decision Meetings

• FSM Feasibility Scoping Meeting (Previously
  Discussed Module 14 )
• AFB Alternative Formulation Briefing
• IRC Issue Resolution Conference
• IPR In Progress Reviews
• FRC Feasibility Review Conference

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Alternative Formulation Briefing (AFB)

• Earlier Washington involvement than FRC
• Permit early release of draft report
• AFB is mandatory
• AFB after alternatives are evaluated and
  tentatively selected plan identified
• ER 1105-2-100 Appendix G describes required
  pre-conference documentation

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AFB Participants

• OASA(CW) (occasionally)
• HQUSACE
• Division ( Facilitates AFB)
• District Study Team and ATR Team
• Non-Federal Sponsor
• Independent External Peer Review Team (when
  applicable)
• Federal and/or State Resource Agencies
• Stakeholders
• Congressional Representatives (occasionally)

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When to hold an AFB

• District has identified the recommended
  alternative
• Costs and benefits estimated
• Mitigation plans and costs developed
• Real Estate requirements estimated
• Technical review - up to date documentation
• Bottom line --- District is seeking Vertical Team
  review buy-in
• District can request approval to release the
  draft feasibility report to the public concurrent
  with HQ review of draft report

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Benefits of AFB

• Ensure project is formulated consistent with
  policy
• Major issues are addressed prior to release of
  draft feasibility report
• AFB Guidance (PGM) issued by RIT (within 15 days
  of AFB)
• Full vertical team concurrence on selected plan
• Advance approval for release of the draft
  feasibility report for public review

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Meeting Results

• Project Guidance Memorandum
• Identify technical requirements to produce a
  successful feasibility report
• Clarifies policy issues and provides guidance
  on the way forward for resolution
• Agreement on project cost sharing
• Agreement on project specific terms of local
  cooperation

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Feasibility Review Conference

• Few and far between
• Needed only for unresolved issues arising
  from review of the draft feasibility report
  after the
• AFB

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In Progress Review (IPR)Issue Resolution
Conference (IRC)

• Can be held whenever appropriate
• Progress briefings on large studies
• For critical or controversial decisions
• Other circumstances as needed

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Project Management Plan(PMP) - Phase II
(PED/Construction)

• Understanding among Customer, District, Division
  and HQUSACE
• Internal District Contract
• Reduces Uncertainties
• Provides a basis for managing delivery of the
  project during PED, PS, RE Acquisition,
  Construction

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Project Management Plan

• Establish scope, schedule, and budget
• Identifies Interface with Customer
• Technical Performance Required
• Quality and Management Controls
• Approved by District or Division
• Not Required to be submitted to HQUSACE

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Completion of the Feasibility Report

• Key Actions Completed Prior to Submittal
• of the Final Feasibility Report
• - ATR Documentation
• - Alternative Formulation Briefing and/or
  Feasibility Review Conference
• - Project Guidance Memorandum
  Compliance Documentation
• - Project Management Plan for PED
  Construction
• - NEPA and Public Review Conducted

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Final Feasibility Report Submission to Division

• Final Feasibility Report
• NEPA Documentation
• Mitigation Plan (if needed)
• M-CACES for Recommended Plan
• PGM Compliance Memorandum
• ATR Certification and Documentation
• Non-Federal Sponsors Self-Certification of
• Financial and Real Estate Acquisition Capability
• Feasibility Report Summary
• Legal Review Certification

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