Student Information System Information Session

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Student Information System Information Session

• Presented by
• Kim Reany Andrew Staples
• SIS Specialists
• Faculty of Arts
• Orientation for New Academic Staff
• August 30, 2006

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SIS Information Session Todays Agenda

• SIS Specialist Program
• The Minerva Student Information System
• Minerva for faculty and staff site
• Minerva SIS Menus
• Minerva SIS Highlights
• Questions/Feedback

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Student Information System SIS Specialist
Program

• Provides one-on-one training and support
• Offers customized information sessions
• Liaises between end users and university units
• Provides documentation
• Offers support via Help line and e-mail

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Minerva Student Information System

• What is the Minerva
• Student Information System?

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Minerva Student Information System

• Minerva is a web interface to McGills database
  where all student, employee, and financial data
  is stored
• As McGill faculty you have access to various
  menus on Minerva depending on your role in the
  McGill community

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Minerva Student Information System

• Most undergraduate processes for Faculty require
  the use of the Minerva site and Minerva web forms
• Access to the Minerva for faculty and staff
  site is available via the McGill gateway or
  directly at http//www.mcgill.ca/minerva-faculty
  -staff/

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Minerva for faculty and staff

• The site provides access to and information about
  McGill's integrated systems for Finance, Human
  Resources and Student Records
• Without logging in it is possible to view
  non-secure information like Course Catalogue and
  Class Schedule
• Log in to view secure information using Minerva
  menus

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McGill Home Page
Select Minerva for Faculty and Staff
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Minerva for faculty and staff
Click any of these options to display additional
information
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Minerva Student Information System Menus

• Minerva Main Menu
• Minerva Faculty Menu
• Minerva Advisor Menu
• Minerva On-Line Help

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Minerva Main Menu
Access to your Class Lists, Final Grades etc.
Access to advising Transcript and Degree
Evaluation
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Minerva Faculty Menu
Select term and CRN for Class Lists Final
Grades
View and Download Class lists and Class Photos
Course related information
Used while entering grades
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Minerva Faculty Menu contd
McGill Online Course Evaluation
View course sections with enrollment figures
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Minerva Advisor Menu
Degree Evaluation Report (DER) audit of
students record
Unofficial Student Transcript can be viewed and
printed
Graduation List with link to DER Advising
Transcript
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Minerva On-Line Help

• Help is available for each form on Minerva
• It is context sensitive. To get help on a form
  you must actually be within that form

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Minerva Help Menus
Click Help
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Minerva SIS Highlights

• Course Catalog
• Class Schedule
• Class Lists
• Final Grades

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Course CatalogWhat is it

• List of all McGill courses whether they are
  currently offered or not
• Available to the public no need to log in
• To see courses that are available for
  registration in a selected term use Class
  Schedule, not Course Catalog

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Course Catalog Where to find it
Click For Instructors
Then Click Course Catalog icon
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Course CatalogWhat it looks like
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Class Schedule What is it

• List of all course sections available for the
  specified term
• Shows sections that are Active, Temporarily
  Closed, Registration not Required and Cancelled
• Inactive Sections are not displayed
• Available to the public without enrollment
  information
• Enrollment figures available on Minerva after log
  in

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Class Schedule (without enrollment)Where to
find it
Click For Instructor
Then Click Class Schedule icon
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Class ScheduleWhat it looks like
To view enrollment information log in to Minerva
and access Class Schedule via the Faculty or
Advisor Menus
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Class List What is it and Where to find it

• List of all the students enrolled in a specific
  section
• Access only to courses for which you have been
  listed as instructor
• Class List located on the Faculty Menu (after
  logging in to Minerva)

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Class List
Download Class List
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Final Grades What is it and Where to find it

• Web form used to submit final grades for students
  registered in a course section
• Access only to courses for which you have been
  listed as instructor
• Final Grades located on the Faculty Menu (after
  logging in to Minerva)

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Final Grades What it Looks Like
Copy and Paste feature
Enter grades directly
Instructor Comment
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Processing Grades

• Each person is responsible for processing grades
  for his/her course
• There are two methods of processing grades
• Enter grades directly
• Copy Paste from an Excel spreadsheet

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Processing Grades Deadlines

• Deadlines for grade submission are emailed by the
  Student Affairs Office
• Guidelines are also available in the Faculty of
  Arts Academic Advisers Handbook

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Processing Grades Assistance

• Step-by-step assistance on these methods is
  available at http//www.mcgill.ca/minerva-faculty
  -staff/instructors/grades/
• Personalized assistance available by calling your
  SIS Specialist

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Minerva Resources

• Information on using the Faculty Menu can be
  found at http//www.mcgill.ca/minerva-faculty-sta
  ff/instructors
• Call us if you would like to schedule a
  one-on-one session to go over these processes, or
  any others on the Minerva Student Information
  System

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SIS Specialists, Recap

• Primary resource for departmental staff
• Ongoing visits to departments regarding all SIS
  processes
• Ongoing consultation with advisers about Degree
  Evaluation
• Help Line 398-5802
• Email SISsupport.artsci_at_mcgill.ca

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(No Transcript)
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Student Information System Information Session

• Thank you

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Student Information System Information Session

• Questions
• Feedback