The National Library of Australia

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The National Library of Australia

• Request For Tender 12/089
• Mailroom and Freight Services

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Overview

• The Library receives and ships corporate mail,
  collections, books, artwork, sculptures, and
  furniture and equipment.
• Most freight is to/from publishers and cultural
  bodies which may be local, Australian or
  international.
• The value of the items freighted can be
  significant.
• All shipments arrive or leave via the Loading
  Dock.
• This contract covers all these services and may
  be let in whole or in parts.

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Overview Requirements

• Mailroom
• All shipments are processed through the mailroom
  where the contractors employees
• provide a professionally managed and presented
  mailroom open from 8 to 5 Monday to Friday
• record and track all items on the contractors
  equipment
• collect and deliver mail, packages, bulky
  deliveries and stationery

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Overview Requirements

• Australia wide door to door freight
• Provide Routine, Express, Overnight or Same day
  delivery of freight Australia wide (where
  possible)
• Provide safehand freight

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Overview Requirements

• International door-to-door freight
• Provide Routine, Express or Urgent delivery to
  major cities world wide
• Manage customs requirements including brokerage
  and forwarding services.

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Overview Requirements

• Courier Service
• The courier service provides secure deliveries in
  the Canberra region (within 50 kms)
• Guaranteed pick-up and delivery timeframes as
  little as 115 hour (15 mins to pick-up and 1
  hour delivery)
• Fully tracked (electronically), handled by
  authorised personnel only and lost items
  identified quickly
• Package sizes vary from envelopes or books to
  500KG palettes

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Overview Requirements

• Specialist freight
• Significant, unique and irreplaceable material
• Climate controlled and air ride vehicles, drivers
  and staff well trained in handling precious art
  and materials, AQIS approved facilities, ASIC
  clearances, ability to accommodate Library staff
  courier, skilled Customs or import/export, up to
  300 boxes a consignment, not to be split
• Guaranteed despatch and arrival times.

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Evaluation of Tenders
Criteria Tenders referred to
Tenders will be assessed for their Knowledge, expertise and reliability Understanding and approach in delivering the services Experience of key personnel Strategic fit and Price Value added services (per Schedule 3.3 to 4.0) Compliance with all Australian Government policies in relation to employment, solvency, equal opportunity. Statement of Requirements Australian Government Procurement Rules www.finance.gov.au Part B, Clause 6 (Request for tender)
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Checklist

• Deadline for Lodgement of Tenders
• Checklist is provided at Attachment 2 (Statement
  of Requirement)
• Provides assistance to prepare your tender if you
  wish. Does not include all information you may
  want to provide

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Terms Conditions of Tender

• Deadline for Lodgement of Tenders
• Set for lodgement of Tenders is 2.00pm (local
  time in Canberra), Wednesday, 10 October 2012
• Tenderers are to provide x3 hard copies as well
  as an original hard copy, electronic version on
  disk in Microsoft Word format

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Other Information

• All onsite employees will be required to
  undertake a full police check through the Library
  Security Services at the successful Tenderers
  cost
• Tenderers are to provide a Work Health and
  Safety (WHS) Management Plan as part of the
  Implementation Plan in Schedule 3.3
• Details of insurance for employees and for lost
  or damaged freight must be provided

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Other Information

• Performance Standards
• A number of performance measures and expectations
  are specified in the Statement of Requirement.
  Contractors should develop plans and processes
  (including back-up personnel) to ensure these
  measures are achieved
• Reports
• Regular oral reports
• Monthly invoices with detailed reporting must be
  provided within 5 working days of the end of each
  month.

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Questions ?
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Tour

• Break into small groups and NLA Staff will
  conduct a short tour of the Mailroom and loading
  dock

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Thank You