UNLV Data Governance

1
UNLV Data Governance

• Executive Sponsors Meeting
• Office of Institutional Analysis and Planning
• August 29, 2006

2
Overview of Presentation

• Context and Benefits
• Structure
• Executive Sponsors
• Data Governance Council
• Roles of Data Stewards
• Roles of Executive Sponsors
• Draft of data policies, roles and progress
  indicators

3
What is Data Governance?

• Making strategic and effective decisions
  regarding UNLVs information assets.
• Includes
• Defining roles and responsibilities for data
• Establishing data quality policies
• Creating metadata management practices
• Arbitrating shared data questions

4
Data Governance Context at UNLV

• Response to recommendation of NASC Commission on
  Colleges, June 2000 Accreditation Report
• Established as priority of Cabinet to improve
  data assets and prepare UNLV for data conversion
  projects
• Included in NSHE RFP for Project iNtegrate

5
Data Governance Benefits

• Advances goal of making UNLV data accurate,
  timely, relevant, and high quality
• Reduces duplication and associated costs
  including potential errors
• Increases confidence in data

6
Groups Comprising Data Governance
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Data Governance Council

• Composed of Data Stewards, appointed by Executive
  Sponsors
• Responsible for maintaining data
  quality/integrity
• Responsible for maintaining the data
  dictionary/repository
• Creates appropriate training materials for both
  data administrators and users
• Prepares performance indicator progress reports
  for Executive Sponsors

8
Data Governance Council

• Data Stewards will
• Establish one point of accountability for each
  data element
• Establish common vocabulary to help users know
  they have the right data
• Maintain University-wide, and NSHE-wide, values
  for common reference data

9
Data Stewards--Types

• Subject (Business) responsible for data values
• Technology matched with department
• Communities of Interest shared elements

10
Subject Data Stewards

• Most critical role in data governance
• Define procedures, data meanings, and implement
  policies for data in their area
• Requires a strong knowledge of their business
  area
• One person could represent multiple areas
• Need an alternate, or understudy, for each

11
Technical Data Stewards

• Day to day responsibility for the maintenance and
  operation of data base/system environment
• Requires expertise to assist in locating and
  implementing data tools (e.g., metadata
  management products)

12
Community of Interest Data Steward

• Responsible for data that spans organizational
  boundaries
• Collaborates with other units to arrive at
  consistency of definitions and values
• Disputes are resolved by
• Executive Sponsors

13
Executive Sponsors

• Executive Sponsors lay the foundation
• Establish Data Governance Council
• Provide policy and direction to Council
• Determine indicators of progress
• Establish timeline
• Provide oversight and support on ongoing basis

14
Executive Sponsors

• Provide policy and direction to Council
• Propose Data Policies
• Access, Usage, Integrity and Integration
• Determine indicators of progress
• Tied to policies
• Establish timeframe
• Approve communication plan

15
Data Access Policy

• Provide appropriate access to administrative data
  for employees without unnecessary restrictions
• Progress Indicators
• Formal establishment of UNLV Security Policy
• Establish common guidelines for requesting access
  to information
• Establish mechanism for resolving differences

16
Data Usage Policy

• Ensure that the data assets of the University are
  protected
• Progress Indicators
• Identification of UNLV, NSHE, Nevada and federal
  policies and/or legislation that impacts data
  elements
• Assignment of security levels to common data
  elements
• Develop audit process to monitor usage
• Formalize consequences of non-compliance

17
Data Integrity and Integration Policy

• Ensure that UNLV data has a high degree of
  accuracy and integrity, and that key data
  elements can be integrated across departments and
  electronic systems.
• Progress Indicators
• Ability to Integrate
• Sample or audit data elements in preparation for
  iNtegrate conversion
• Report on results
• Create metadata repository/data dictionary
• Specification completed
• Tool acquired
• Data Stewards begin entering metadata

18
Communication Plan

• Campus
• Within Governance Program

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Immediate Tasks

• Review and respond to roles
• Review and respond to policies
• Make recommendations for key elements of
  communication plan