Personal Effectiveness

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Personal Effectiveness

• Unit introduction
• Tutor - Ainsley Smith
• http//asmithatmancat.wordpress.com/
• E-mail ainsley_smith_at_mancat.ac.uk

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Personal EffectivenessTodays Session

• Introduction to the Unit sessions
• Introduction to Personal Effectiveness
• Course Aims
• Course Assessment

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Personal Effectiveness

• Unit introduction
• Week 2
• Identifying learning and development needs
• Assignments
• Week 3
• Presentation Skills
• Week 4
• Decision Making
• Week 6
• Assertiveness
• Week 7
• Team Building

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Personal Effectiveness

• Unit introduction
• Week 10
• Communication
• Week 11
• Time Management
• Week 14 15
• Intro to Project Management

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Personal Effectiveness ?

• Employers seek a range of skills and qualities
  from graduate applicants.
• Listed on the handout are some of the skills
  often referred to as transferable or Personal
  effectiveness skills.
• Personal eff intro2.doc

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Personal Effectiveness ?

• The ability to
• demonstrate a willingness and ability to learn
  and acquire knowledge.
• be creative, innovative and original in one's
  approach to research.
• demonstrate flexibility and open-mindedness.
• demonstrate self-awareness and the ability to
  identify own training needs.
• demonstrate self-discipline, motivation, and
  thoroughness.
• recognise boundaries and draw upon / use sources
  of support as appropriate.
• show initiative, work independently, and be
  self-reliant.

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Personal Effectiveness

• Identify learning and development needs
• Carry out a personal skills audit
• Carry out a professional skills audit
• Develop a personal/professional development plan
• Carry out personal/professional development plan

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Course aims

• In relationship to the learning and application
  of skills at work increased levels of
• Empathy
• Self Esteem
• Confidence

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Course aims cont.

• Address the requirements of essential personal
  competencies regarding
• Acting assertively
• Communication skills
• Improving personal innovation
• Developing personal intuition

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Course aims cont.

• Acting assertively
• Do you find it embarrassing when people
  compliment you
• Hate telling other people they are wrong
• Feel you are taken advantage of
• Like a quite life, rather than standing up for
  yourself

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Course aims cont.

• Do you
• Have difficulty managing people
• Have difficulty delegating tasks
• Like a quiet life, rather than standing up for
  yourself
• Afraid to argue with your boss or people in
  authority
• Hate speaking in meetings
• Hate giving presentations
• Feel regularly slighted or overlook
• Have difficulty setting people deadlines

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Course aims cont.

• If the answer is yes to many of the previous
  questions then perhaps you need some tips on how
  to be more assertive

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Course aims cont.

• Communication skills
• Good communication is about ensuring that the
  meaning of the senders message content is the
  one understood by the recipient.
• As there are many complexities involved with both
  the sending and the receiving of messages this is
  not a simple task.
• Of particular importance are the effective domain
  aspects of the transmitter and receiver of a
  message

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Course aims cont.

• Innovation
• Ability to be creative in all of the aspects of
  our life can enhance it beyond belief. Since
  creativity enhances with practice thinking out
  of the box lateral thinking
• Intuition
• Some people trust their intuition - they
  "believe" in it, and act on it. Example you
  bypass a parking space because you "know" there
  will be a space closer to where you're going.
• Some people get a "gut feeling" about things.
  Others hear "a little voice," "see the light" or
  see "a fleeting image." Still others sense good
  or bad "vibrations."Those who learn to "tune in"
  to their intuition find it a useful tool in their
  personal and professional lives.

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Course aims cont.

• Address the requirements of essential personal
  competencies regarding
• Managing ones time
• Focusing on results
• Making decisions
• Solving problems

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Course Assessment

• Assignment 1- Action Plans and reviews
• This assignment is designed to show your skills,
  and progress, in following up on the personal
  development actions identified by your personal
  development GAP analysis
• Assignment 2 - Personal Competence report
• Understanding of personal and professional
  development concepts and techniques

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Personal Effectiveness

• Brief Overview of Unit Sessions
• Time Management Matrix
• Communication
• Team Building
• Decision Making Tools

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Time Management Matrix
Important
Urgent
Not Urgent
Crisis Pressing Problems Deadline driven projects
Prevention Relationship building Recognising new
opportunities Planning, recreation
Not Important
Interruptions, some calls Some mail, some
reports Some meetings Popular activities
Trivia Some mail Some phone calls Time wasters
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Interviews are often a good test of your
communication skills
Tone of your voice
How well you sell yourself
How you look
Formal presentation skills
Interviews
How well you answer questions
How well you communicate generally
Body Language
Interpersonal skills
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Team building ingredientsIngredients seen as
important to the successful set-up and launch of
such team efforts include

• Selection of participants
• Establishing goals
• Allocation of roles within the team
• Harmonizing personality types
• Training on how to work together
• Support within the team
• Making effective use of resources
• Communication between team members and leaders

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Decision Making Tools

• SWOT
• Decision tables
• Decision trees
• Porters Model of Competitive Rivalry
• The Boston Consulting Group Matrix
• Linear programming
• Computer modelling

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Decision Making Tools

• There are a broad range of computer packages
  available to help with better decision making,
  for example
• Linear programming can be used to help managers
  ensure efficiency in areas such as production,
  labour scheduling, or production mixes
• Computer modelling can be used to organise
  efficient transportation and queuing systems

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Decision Making Tools

• SWOT Analysis (also known as TOWS analysis) is a
  powerful technique for understanding your
  Strengths and Weaknesses, and for looking at the
  Opportunities and Threats you face

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Decision Making Tools

• Discover new opportunities.
• Manage and eliminate threats.
• Used in a business context, it helps you carve a
  sustainable niche in your market.
• Used in a personal context, it helps you develop
  your career in a way that takes best advantage of
  your talents, abilities and opportunities. Click
  here for Business SWOT Analysis, here for
  Personal SWOT Analysis.

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Decision Making Tools

• SWOT analysis provides a framework for analysing
  events at a particular moment in time.
• Personal values and objectives can heavily
  influence the way that events are perceived and
  hence bring bias to the identification of SWOT

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A SWOT by an individual manager could look like
this
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Decision Making Tools

• Decision trees
• Although harder to manipulate than decision
  tables, are easier to understand and so good for
  communication. They are also better for showing
  sequences of actions than decision tables

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Decision Trees
pay base salary
Salaried
pay hourly wage, absence report
lt 40
Hourly
pay hourly wage
40
gt 40
pay hourly wage, pay overtime wage
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Possibly get a second opinion

• Sometimes it is difficult to see the wood for
  the trees
• A trusted friend, relative or work colleague
  may help you get a truer picture regarding
• some/all of the Self assessment topics

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Preparing for next week

• The type of work you would really like to do
• The activities which give you most satisfaction
• The environment in which you would like to work
• The sort of people you would like to work with
• The abilities you posses that you would like to
  develop

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Preparing for next week

• Managing your time
• Being a team player
• Decision making
• Empathy with other people
• Ability to learn new skills
• Being assertive
• Presentation skills

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Also remember

• It is sometimes very difficult to focus on
  draining the swamp if you are up to your neck in
  crocodiles