PMI Lakeshore Chapter

1
PMI Lakeshore Chapter

• Information Session
• March 5, 2005 _at_ 200 500 pm
• Holiday Inn, Oakville

2
Agenda

• 200 pm Introduction Board Members
• 210 pm Objectives
• 220 pm Project Management Institute
• 235 pm Timeline to AGM
• Break 300 pm to 320pm - Coffee, Tea, and
  Cookies
• 320pm PMI Lakeshore Chapter
• 420pm Q A
• 445pm Wrap Up/Next Steps

3
Project Management Institute

• Overview
• Organization Chapters, SIGS, Colleges
• Certification CAPM, PMP

4
PMI Overview

• Vital and forward thinking focused on the needs
  of project management professionals worldwide
• Since 1984, PMI has been dedicated to developing
  and maintaining a rigorous, examination-based,
  professional certification program to advance the
  project management profession and to recognize
  the achievements of individuals.
• Membership represents a truly global community
  with over 100,000 professionals, representing 125
  countries
• Visit www.pmi.org for more information

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Definitions - Components

• Chapters
• Geographically based group of members
• Specific Interest Group (SIG)
• Group of members representing specific interests
  with no geographic boundaries
• Colleges
• Group of members that have developed some formal
  approach to one or more knowledge areas of the
  PMBOK Guide no geographic boundaries

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Chapters/SIGs/Colleges
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Ontario Chapters Membership
8
Timeline Countdown to AGM
February 19 - Board of Directors Meeting
February 23 - Communication Plan on Bylaw Changes
February 23 - Notify Membership of upcoming
election and process
February 23 - Notify Membership of AGM and
registration date
March 5 Information Session
March 5 11 Conduct on-line vote on Bylaw
changes
March 14 - Announce results of Bylaw change Vote
March 14 Call for Nominees
Prepare Board and Management Report-Out

• March 29 - AGM
• Election of Directors

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PMI Lakeshore Chapter

• History
• Growth Patterns
• 2004/2005 Strategic Plan
• Re-structuring
• Volunteer Ramifications

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Lakeshore Chapter Introduction

• The Lakeshore Chapter is an organization of
  dedicated professionals in the field of project
  management providing support to the business,
  technical and educational community.
• Its geographical area spans from Mississauga to
  Brampton, Oakville, Burlington, Hamilton,
  St.Catherines and Niagara-on-the Lake.
• 9 members founded the Chapter in 1998 and
  recruited an additional 16 to officially launched
  the Chapter with the requisite 25 members

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Founding Members

• John Barnes
• Mike Davis
• Ashok Dhir
• Dave Freeman
• Brian Pedherney

• John Scott
• Pappur Shankar
• Ray Sollychin
• Ram Sriram

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Past Presidents
5 Years of Membership Growth
John Barnes 1999
Pappur Shankar 2000 - 2001
John Gaston 2002 - 2003
86
340
269
25
451
720
111
1999
2000
2001
2002
2003
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Lakeshore Chapter Membership
As of October 2004 As of October 2004
Members 873
PMP Certified 399 (46)
Forecasted Growth for 2005 Forecasted Growth for 2005
Members Over 1,000
PMP Certified 500 (50)
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Governance Project

• Pressures for Change
• Project Objectives
• More Effective Governance Practices

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Pressures for Change

• The pressures for change to the governance
  structure include
• Chapter growth
• Director workload
• Customer care and program responsibilities
• Director Development.

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Project Objectives

• Provide new governance structure and Bylaws to
  the board for approval by February 15, 2005
• Ensure Board Of Directors spend at least 80 of
  their time on governance activities and
  approximately 20 of their time on non-governance
  activities by December 2006.
• Design the Board of Directors roles so that each
  Director spends no more than 50 hours per year on
  PMI governance and program management
  responsibilities by December 2006.

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Governance Survey Findings

• Volunteer / Officer / Director Organization,
  Selection Progression
• Approximately 100 Members serve on committees and
  task forces to help off load Directors of
  Non-Governance tasks.
• Volunteer VP Officers appointed by Board lead all
  committees.
• VP Finance is a Board member who is appointed
  indefinitely, but reviewed annually by the Board
  who has a profession designation.
• Elected Directors at large (i.e., they have no
  named program responsibilities)
• 2 directors advise a committee
• 4 Named Directors President, President Elect,
  Past President (and the appointed VP Finance)

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Governance Survey Findings

• Workload Objectives Time Management
• Set annual hourly targets for each volunteer
  class
• Director 100 hours Officer 150 hours Member
  30 hours
• Each volunteer class completes timesheets
• Adjust committee / board structure to ensure
  targets

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Governance Survey Findings

• Election Terms
• Directors elected for a two year term
• Directors can serve for 3-5 terms on the Board
  with a 2 year term as President
• Volunteer / Director Development
• 2 hour Board Orientation (bylaws, strategies,
  finances, liability), PMI Leadership
• Half day Volunteer Orientation (Chapter overview,
  PMI leadership principles)

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As Is Organization Structure
21
Director Survey of Time
Avg Min Max
Governance 61 37 82
Non-Governance 143 36 423
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Proposed Organization Structure
23
Committee Structure
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Changes Required
25
Changes Required
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Volunteers

• Opportunities
• Benefits
• Commitment Levels
• PDUs

Being a Volunteer is one of the highest callings
a member can do. It allows you to give back to
the community.
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Volunteer Opportunities

• Shaping the Future Where do you think the
  Chapter should be in the next 3 to 5 years ?
• Board Member/President-Elect/President
• Maintaining the Operations of the Chapter
  effectively
• VPs of Functional Areas (Marketing,
  Communication, Membership, Programs, Professional
  Development, Continuous Improvement,
  Infrastructure etc.)
• Implementing Strategic and Operational Projects
• Volunteers Project Managers, Team Members

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Volunteer Benefits

• To learn about PMI
• Understanding the operations of the Chapter
• Grooming for officer positions (VP, Board Member,
  President)
• Network with other Project Managers
• Opportunity to earn PDUs
• Recognition within the Chapter and family of PMI
  chapters
• Promote Project Management within the community
• Personal sense of achievement and accomplishment
• Have fun

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Volunteer Commitment Levels

• It does not matter if it is an hour a week or
  8-10 hours per month. So whether you want to
  involved with Training, Finance, Infrastructure,
  Marketing or Membership or Program planning and
  implementation, the Chapter has a need for your
  creativity through teamwork.
• President (Appointed)
• Senior Vice President (Elected by Board from
  Directors)
• Director (Elected)
• Vice President Functional Area (Appointed by
  Board)
• Assistant Vice President Functional Area
  (Appointed by Board)
• Volunteers (Team Members)

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Volunteer PDUs

• PMP certified members need to earn 60 PDUs every
  3-year cycle. PDUs (Professional Development
  Units) can be earned through the following
  methods
• Serving on the Board of Directors of the Chapter
• PMIs Category 5 provides 10 PDUs per year for
  serving as a Board Member.
• Serving as a Vice President or AVP of a
  Functional Area
• PMIs Category 5 provides 5 PDUs per year for
  serving the Chapter.
• Serving as a Team Member to implement projects
• PMIs Category 5 provides
• 1 PDUs for serving on a Project that is 3 months
  in duration
• 2 PDUs for serving on a Project that is 6 months
  in duration
• 5 PDUs for serving on a Project that is 12 months
  in duration

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Volunteer PDUs

• Other Ways of getting PDUs
• Attending Chapter Dinner Presentations
• One (1) PDU is earned for every dinner
  presentation attended. These presentations count
  as Category 4 activities. When completing the
  Activity Reporting Form for PMI, it will be
  necessary to supply the Program Number.
• Program Numbers are found in the event notices in
  the Events section.
• Being a Speaker at a Chapter Dinner Presentation
• Speakers on a project management topic at PMI
  Chapter meetings earn Five (5) PDUs for each
  presentation given. These presentations count as
  Category 2D activities.

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Volunteer PDUs

• Other Ways of getting PDUs
• Facilitating at a Chapter-Organized PMP
  Self-Study Course
• PMPs that facilitate one or more topics for a PMP
  self-study course will earn Ten (10) PDUs which
  would qualify as a Category 2C activity.

Be a Volunteer. We look forward to having you on
the team !!
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Questions Answers
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Wrap Up / Next Steps

• Electronic voting for Bylaw changes
• AGM and Elections

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Election Process

• Call for nominations
• Nomination Process
• Fill out the nomination form
• Obtain two Lakeshore Chapter members to 1st and
  2nd your nomination, and
• Return the nomination form to the
  election_at_pmi-lakeshore.org email
• Election to be held at the AGM