Pentok Institute PowerPoint Training

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Pentok Institute PowerPoint Training

• July 14, 2011

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Agenda

• Introduction to PowerPoint
• Commonly used PowerPoint terms
• Lets get started!
• Organizing your presentation
• Applying a theme
• Advanced topics
• Questions

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What is PowerPoint?

• A presentation software program
• Graphical approach to presentations
• A slide show
• Word processing, outlining, drawing, graphing,
  presentation management application

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How is PowerPoint Used?

• The presentation can be printed and distributed
• The presentation can be displayed on a projector
  or computer screen

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Why is PowerPoint Used?

• To introduce a product, organization, service, or
  offering
• To visually accompany a verbal speech or pitch
• To show pictures to family and friends
• To ask for financial support or donations
• To teach and explain a concept, class, or idea
• Basically, PowerPoint is used to share
  information with others!

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Who uses PowerPoint?

• Professional companies
• Salespeople
• Teachers and professors
• NGOs and social enterprises
• You!

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Agenda

• Introduction to PowerPoint
• Commonly used PowerPoint terms
• Lets get started!
• Organizing your presentation
• Applying a theme
• Advanced topics
• Questions

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Commonly used PowerPoint terms

• Slide each page of a PowerPoint presentation is
  called a slide. A slide can have text, graphics,
  and/or charts.
• Is this a slide?
• Yes!
• Slide Show / Presentation a collection of
  multiple slides that are logically connected to
  convey information to an audience

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Commonly used PowerPoint terms

• Text box a box surrounded by dotted lines that
  you can type words into. The words wrap (or
  are constrained) by the size of the box
• Object anything that you can move around on a
  slide (text box, picture, shape, etc)

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Commonly used PowerPoint terms

• Ribbon / Toolbar strip of buttons across the
  top of the main window. The buttons are arranged
  in different tabs depending on function.
• For example Insert contains the commands
  needed to include pictures, shapes, charts, etc.
  Animations contains the commands needed to
  animate certain objects.

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Where is the Ribbon / Toolbar?
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Commonly used PowerPoint terms

• Menus and Tabs make up the Ribbon and divide
  the commands into logical areas
• There are several tabs File, Home, Insert,
  Design, Transitions, Animations, Slide Show,
  Review, View, and Format

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Where are the Menus / Tabs?
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Commonly used PowerPoint terms

• Design Theme Coordinated colors, fonts, and
  designs for a single PowerPoint presentation.
• PowerPoint comes with several built-in themes,
  and you can search for more online.
• But I have created a theme for Pentok Institute.
  Lets try to use this one for all of our
  presentations!

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Commonly used PowerPoint terms

• Slide Transition Visual movements as one slide
  moves to another

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Commonly used PowerPoint terms

• Like this!

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Commonly used PowerPoint terms

• Or this!

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Commonly used PowerPoint terms

• Slide Transition Visual movements as one slide
  moves to another
• Usually in the professional world, we dont use
  slide transitions. But they can be fun if you
  want to use them for your personal presentations.

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Commonly used PowerPoint terms

• Animation Visual effects applied to individual
  items on the slide, such as graphics or words
• Like this
• Or this
• We also usually use simple animations (like this
  one), or none at all, since they can look
  unprofessional or silly.

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Agenda

• Introduction to PowerPoint
• Commonly used PowerPoint terms
• Lets get started!
• Organizing your presentation
• Applying a theme
• Advanced topics
• Questions

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Create a new file

• When you open a new file, the first slide will
  already be there, with at least one box
  surrounded by dotted lines.
• This is a TEXT BOX. You can type right into it.
• Usually the first slide is your Title Slide. You
  want to add the name of your presentation and
  maybe a few more pieces of information into the
  text boxes
• Name and company of those presenting
• Date
• Any additional detail

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Add slides

• To add a slide, go to the Home tab and click on
  the New Slide button

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Add slides

• Or you can right-click in the Slides pane
  (which is to the left-hand side of the main
  slide) and select New Slide

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Add Content to Slides

• Adding text to slides is easy! You can just
  click on the text box and begin typing. Just
  like Microsoft Word, you can edit the font, font
  size, effects (bold, italic, underlined), color,
  justification (left, right, center), and
  bulleting.
• All of this is in the Home tab.

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Add Content to Slides

• Adding pictures is easy also! You can use CTRLC
  (copy) and CTRLV (paste) from other documents
  (Word, Excel), the Internet, or other PowerPoint
  presentations to insert pictures.

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Add Content to Slides

• If you want to add your own shapes, like the box
  I drew around this bullet, just go to the
  Insert menu and click on the Shapes button.
• If the shape is not the color or format you want,
  you can click on the shape, click on the Format
  tab, and make any adjustments. This includes
  Shape Fill and Shape Outline

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Add Content to Slides

• What if you want to resize your text box,
  picture, or shape? Just drag the dimensions of
  the shape around. It is intuitive and easy.

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Add Content to Slides

• The easiest thing to do is copy the existing box
  and paste it into the same slide. This way,
  youre guaranteed it will have the same
  proportions and formatting.

• What if you want more than one box?

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Add Content to Slides

• What if you made a mistake?
• No problem! You can just click CTRLZ, which
  means Undo. Depending on the program, you can
  do this many times. You can also use CTRLY,
  which means Redo. Note that this trick works
  for ALL Microsoft Office applications (Word,
  Excel).

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Agenda

• Introduction to PowerPoint
• Commonly used PowerPoint terms
• Lets get started!
• Organizing your presentation
• Applying a theme
• Advanced topics
• Questions

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Organizing your presentation

• The best presentations are the ones that are
  intuitive and easy to follow. You can do this by
  breaking out your presentations into several
  sections.
• For example, this presentation is broken up into
  the agenda on the previous slide
• The organization will depend on the subject. Try
  to keep it sensible!

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Agenda

• Introduction to PowerPoint
• Commonly used PowerPoint terms
• Lets get started!
• Organizing your presentation
• Applying a theme
• Advanced topics
• Questions

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Applying a theme

• To apply a theme, go to the Design tab and
  click on one of the available templates you see

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Applying a theme

• Remember, for Pentok, we will be using the same
  theme, which is called Pentok Template
• You can use this template either by opening up a
  blank presentation and applying this by clicking
  on the expand button and selecting Browse for
  Themes
• Alternatively, you can just open up an existing
  Pentok presentation and overwrite these slides
  with new material. This is actually my personal
  preference.

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Agenda

• Introduction to PowerPoint
• Commonly used PowerPoint terms
• Lets get started!
• Organizing your presentation
• Applying a theme
• Advanced topics
• Questions

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Grouping

• Sometimes you have a group of pictures, text
  boxes, or shapes that you would like to move and
  resize together
• In order to do this easily, highlight all the
  objects, right click, select Group and then
  Group again
• Now all the objects are essentially a single
  picture
• You can ungroup the objects by selecting the
  group, right click, select Group and then
  Ungroup

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Bring to Front / Send to Back

• If you have overlapping objects, you might want
  one to be in the background

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Bring to Front / Send to Back

• You can change this by right-clicking the object
  and selecting an option from the Bring to Front
  or Send to Back menus

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Bring to Front / Send to Back

• Bring forward or Send backward will bring the
  object only one step forward or backward
• Bring to Front or Send to Back will bring the
  object all the way to the front or all the way to
  the back
• Usually, you will only need to use the Bring to
  Front or Send to Back options, unless you have
  three or more overlapping objects

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Bring to Front / Send to Back

• What command did I do to the square?
• Bring to Front
• Bring Forward
• Send to Back
• Send Backward
• Answer Bring Forward

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Bring to Front / Send to Back

• What command did I do to the oval?
• Bring to Front
• Bring Forward
• Send to Back
• Send Backward
• Answer Send to Back

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Agenda

• Introduction to PowerPoint
• Commonly used PowerPoint terms
• Lets get started!
• Organizing your presentation
• Applying a theme
• Advanced topics
• Questions

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Homework

• Does everyone here have PowerPoint installed on
  their computer?
• Create a short and simple PowerPoint presentation
  on any topic of your choice!
• Include text boxes, pictures, and shapes
• Include a title page and agenda
• You will be expected to present it to your
  classmates on Monday.
• Let me know if you have any questions!