EVVRS

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EVVRS

• Electronic Violence and Vandalism Reporting System

2005 / 2006
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Key Dates

• October 26, 2005 System opened
• April 5, 2006 Annual Commissioners Report to
  the Legislature on Violence and Vandalism
• June 2 Annual District Report emailed
• June 30 End of Reporting Year
• July 19 Verification of Data Deadline
• July 27 System closes reopens in Fall

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The Two Branches of EVVRS

• VV-SA Violence, Vandalism, Weapons and
  Substance Abuse
• OR
• Other Spec. Ed. For Suspensions for Reasons
  Other than Violence Vandalism or Substance Abuse
  (involving only students with disabilities as
  offenders).

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Support

• EVVRS_at_doe.state.nj.us
• Help Icon
• Supporting documents on Welcome page at
  http//homeroom.state.nj.us.index.htm
• EVVRS Manual
• Frequently Asked Questions
• Incident Definitions and Scenarios

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Web User Administrator

• Each user should have an account. See your Web
  User Administrator (WUA) to establish an EVVRS
  account.
• Have WU55A delete staff who no longer use the
  EVVRS.

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Data Integrity

• Use the EVVRS Reporting Form
• Accurate Reporting Pick the right category!
• Complete Reporting. Include
• an incident description whenever possible
• offender and victim information.
• Retain incident records for five years.

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Local Issues

• Be sure to hold an in-service at the beginning of
  the school year. Review the reporting form,
  incident definitions and scenarios.
• Keep up with data entry.
• File copies of incident reports by school.
• File Annual District Report.

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Security

• Encrypted data entry
• Firewall prevents unauthorized access

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System Requirements

• Computer with Internet Access
• Web Browser Software
• Internet Explorer 5.0
• Netscape 4.7
• Adobe Acrobat Reader
• Microsoft Word
• Microsoft PowerPoint

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Accessing the EVVRS

• http//homeroom.state.nj.us

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Dont Panic!
You May Receive a Prompt Warning
You Are About to View Pages Over a Secure
Connection
Click "OK" or "Yes" to continue
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Try Again!
Server performance has continually improved!
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HELP!

• The HELP Icon
• FAQ
• EVVRS User Manual
• PowerPoint Presentation
• EVVRS_at_doe.state.nj.us
• EVVRS-PSD_at_doe.state.nj.us 
• (for private schools for disabled)

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Your Promptness Is Appreciated!
After 30 minutes, session will be terminated
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Accessing the EVVRS

• http//homeroom.state.nj.us

http//homeroom.state.nj.us
Note Do not use www
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What was Changed in 2004 ?

• New Violence Categories

• New Substance Abuse Categories

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For substance abuseIf student refuses a medical
examandyou do not select a substance type
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Also changed in 2004
New Victim Information
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Changed in 2005

• IEP Services Received, on the Offender
  Information page, was removed.
• If a student with a disability receives an
  in-school suspension for whatever reason, the
  incident and suspension should be entered onto
  the system.
• Multiple Actions Taken for a student offender may
  be entered

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Dont Forget Victim Information
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• Do we enter incidents that occur during the
  summer ?

Report incidents of vandalism occurring in the
summer when the EVVRS opens in the fall
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• Should incidents of vandalism by unknown persons
  be reported?

Yes ! Enter the amount, and click on Offender
Unknown
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• IF a student is classified Special Ed
• In the middle of the year,
• Should I use their same Student ID?

NO ! Assign a new Student ID!
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• What do I do if a regular student is mistakenly
  cited for insubordination as a Special Ed
  student?

This case DOES NOT belong in the EVVRS System
You cannot delete the case yourself !
Send an email to NJDOE They will delete it !
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• What if the medical exam conducted to confirm
  suspicion of drug use comes back negative?

Choose Suspected Use Not Confirmed
If student refuses a medical examination for
suspicion of use Enter REFUSED in Comments
area Refusing the exam is considered admission to
the offense! Choose Suspected Use Confirmed and
Omit Substance Type
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For More Situations
Check out the EVVRS Scenarios
Also
Check out the FAQ Document
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Entering Incident Information

• Dont press the Enter Key!
• Tab or Click into each Field
• Enter data via
• Drop down arrows (or ALT?)
• Down arrow key
• Type

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One Incident can haveMany Offendersand/orMany
Victims
Dont Forget! Write the Incident on your paper
forms!
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If Multiple Disciplinary Actions

• Add an offender record, with the same student ID
  as entered on the original offender record, for
  any subsequent disciplinary actions.

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After each screen

• Please be Patient!
• Dont Click CONTINUE Again!

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If Incident Data Fails an edit, School Name is
reset to Default Value . Change It Back !!
Note Warning Message!
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If Offender Data Fails an edit, Offender Type is
reset to Default Value . Change It Back !!
Note Warning Message!
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To Print a Form

• CTRL P

To Print any Screen
On PC Print Screen Key Then Paste into Word On
Macintosh COM SHIFT 4 Highlight Area . Save
as .jpg
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To add, change, or view data
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Searching for Records

• Always identify the school first!

Duplicate Incident Numbers ?
These are most likely not duplicates, as there is
one listing of an incident for each
offender/victim.
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Click on Incident Number to

• Add an offender
• Add a victim
• Change Incident Information

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Click on Offender Type to

• Change an action
• Delete an offender

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Click on Victim Type to

• To Delete a Victim

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Click on Student ID to

• Change Student Information
• Name
• Gender
• Race
• Student Disability Category

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Can I change Student ID?Can I change Offender
Type?
NO!

• Must delete offender record
• and then re-enter

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Can I delete an Incident?
NO!

• Re-enter new correct Incident
• Then
• Email EVVRS to delete the incorrect Incident

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Reports

• Order via Main Menu
• Arrive via email the next day

Printing Reports Layout Landscape Font
Courier 10
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Annual District Report
On June 9, the EVVRS issues the Annual District
Report
The fax-back verification form must be returned
by July 19
Individual schools do not receive final annual
reports. However, they may request any of the
school reports from the system at any time.
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Public School Safety Law
Annually, at a public hearing in October, the
superintendent of schools shall report to the
board of education all acts of violence and
vandalism
Recommended Documents for the Public Hearing

• Annual District Report
• Incident Listing
• Summary Count of Incident Detail

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User Information
Can make changes to

• Name
• Phone
• Email address
• Password

To establish a new user Request your District
Web Administrator to create a new account. Then,
Delete the old user.
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EVVRS
Dont Forget To Report It !!!
Enter Data Early Avoid the June / July Rush
!!!
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We Hope You EnjoyedThe Presentation

• Drive Carefully!