IAASTD BUREAU MEETING SAN JOSE, COST RICA

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IAASTD BUREAU MEETINGSAN JOSE, COST RICA

• DECISIONS OF THE BUREAU
• NOVEMBER 1-3, 2006

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Item 1 Bureau Comments on the Global
Sub-Global Assessments

• Decisions
• Bureau comments on each of the global chapters
  will be communicated to the CLAs, LAs and Review
  Editors on Monday
• Bureau comments on each of the sub-global
  chapters will be communicated to the sub-global
  CLAs

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Item 2 Flexibility regarding author assignments

• Action Item Need to add authors to global and
  sub-global reports and/or move authors between
  chapters
• Decisions
• Secretariat has authority to coordinate and make
  decisions with respect to skills required.
• Secretariat has authority to assign new authors
  and reassign current authors as needed
• Secretariat will use No Objection method to
  provide information to Bureau members
• When skills gaps are identified Secretariat
  will request Bureau members advice on new authors

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Item 2 Flexibility regarding author assignments

• Action Item Can authors be dropped if they are
  not contributing to the process
• Decisions
• Following discussions between Secretariat and
  CLAs - authors who have made no contribution to
  the process will be dropped and not invited to
  future meetings
• For authors who may have made some contribution
  which is not considered adequate in terms of
  quantity or quality the CLAs will discuss issue
  with Secretariat and reach a final decision
• Team members writing the chapter will decide on
  the final authorship for each chapter

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Item 2 Flexibility regarding author assignments

• Action Item How do you deal with non-performing
  CLAs?
• Decisions
• Secretariat has substantive and serious
  discussions with CLA and provides feedback from
  team members.
• Secretariat continues to monitor the situation
  closely

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Item 2 Flexibility regarding author assignments

• Action Item What recourse is there when CLA(s)
  disregard certain views and contributions made by
  chapter authors
• Decisions
• Secretariat discusses with author and review
  editors to understand why views have not been
  taken into account and facilitates discussion
  with CLAs and Chapter Teams

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Item 3 Global Report Section II Plausible
futures scenarios

• Action Items
• Serious concerns expressed on Section II (i.e.
  Chapters 4-6) of the Global Report
• Bureau not comfortable with models used or
  multiple-scenario approach used in Chapters 5-6

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Item 3 Global Report Section II Plausible
futures scenarios

• Decisions
• Options voted on
• Option I
• Chapter 4 Confirmed as a historical review and
  critical analysis of drivers, models and tools
  and all projections which are already in the
  literature
• Chapter 5 Short Chapter with a Baseline World
  (i.e. Business as Usual) with a set of
  variations and experiments around this baseline
  world.
• No Chapter 6
• Option II
• Chapter 4 Confirmed as a historical review and
  critical analysis of drivers, models and tools
  and all projections, which are already in the
  literature
• No work on modelling and no Chapters 5 and 6

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Item 3 Global Report Section II Plausible
futures scenarios

• Decisions Continued
• Majority of Bureau members voted to pursue Option
  1
• Sub-committee of Bureau members (Jim Harvey,
  Harry Swain, Iain Mac Gillivray, Michel Dodet,
  Benedikt Haerlin) with the Secretariat will
  provide oversight and report back to the Bureau
• A note will be sent to the Bureau after the
  global authors meeting reporting back on their
  ability to deliver on the new approach and
  which additional experts are required
• If the authors decide that the new approach
  cannot be adopted, then Option 2 will be the
  fallback

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Item 4 Sub-Global Reports - Plausible Futures

• Action Item Can the Sub-Global Assessments
  continue to use the plausible future approach if
  they wish?
• Decisions
• Option I
• All sub-global assessments will be consistent
  with what has been decided on Section II of
  Global Report - one single baseline with
  variations
• Option 2
• Sub-global assessments have the authority to make
  an independent decision to pursue four MA type
  plausible future scenarios if they wish but
  also use the approach of the global assessment
• Option 3
• Sub-global assessments have the authority to make
  an independent decision to pursue plausible
  future scenarios if they wish.

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Item 4 Sub-Global Reports - Plausible Futures

• Decision
• 13 Bureau members voted for Option 1 and 15 for
  Options 2 and zero for Option 3.
• Therefore, Option 2 will be pursued.
• Secretariat will advise sub-global CLAs on Monday

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Item 5 Preparation of Summary for Decision Makers

• Action Item Decision on whether to retain
  original questions or approve list of revised
  questions
• Decision
• Bureau agreed (a vote of 16 to 2) to retain the
  Questions as originally constructed for SDM and
  not the revised version
• The Bureau further agreed that it would be useful
  to reaffirm the context within which these
  questions were postulated
• Questions confirmed are
• What are the development and sustainability
  challenges that can be addressed through AKST?
• What are the likely positive and negative
  consequences of AKST on the development and
  sustainability goals?
• What are the enabling conditions required to
  optimize the uptake and diffusion of AKST?
• What investments are needed to help realize the
  potential of AKST in realizing the development
  and sustainability goals?

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Item 5 Preparation of Summary for Decision Makers

• Action Item Bureau to review and approve
  process
• Decision
• Bureau confirmed the process presented by the
  Secretariat with the addition of using a review
  editor for each SDM
• Prepared by the CLAs (or their designates) from
  the global and sub-global assessments in
  collaboration with co-chairs, director and
  members of the secretariat
• 10-15 page summary for the global assessment and
  5-10 pages for each sub-global assessment
• Simultaneous expert and government review
• Bureau to approve list of Review Editors who will
  participate in the process either from the
  existing set or a new person
• SDMs approved line by line at the plenary

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Item 6 Preparation of Synthesis Report
Structure and Scope

• Action Item Bureau review and approval of the
  Structure and Scope of the Synthesis Report
• Decisions
• Bureau Approved the following structure
• The Synthesis report will have an Introduction,
  Part I (20 pages) and Part II (30 pages)
• Good strong introduction well written and
  dynamic which will set the stage
• Bureau Approved Structure and Scope of Part I
• Synthesis of key global and sub-global assessment
  messages (about 20 pages)
• Synthesizes key findings from the global and
  sub-global assessments in relation to the
  development goals
• Summarizes findings that are globally relevant,
  while highlighting regional/sub-regional
  differences

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Item 6 Preparation of Synthesis Report
Structure and Scope

• Decisions Continued
• Bureau approved the list of thematic Issues to be
  included in Part II (about 30 pages) of the
  Synthesis report
• Secretariat will provide individual paragraphs
  which will provide clarity on the scope of each
  of these issues and will be circulated to the
  Bureau for review and approval
• Bureau reconfirmed original listing
• Public and Private sector investments in AKST
• Markets and Trade
• Full range of NRM issues - availability and
  access including emphasis on water, biodiversity,
  land degradation, etc.

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Item 6 Preparation of Synthesis Report
Structure and Scope

• Decisions Continued
• Bureau confirmed addition of the following issues
• Additional thematic issues to be included
• Climate Change
• Bioenergy
• Human Health
• Transgenics
• Additional cross cutting issues to be included
• Community based innovation and traditional/indigen
  ous knowledge
• Gender

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Item 7 Preparation of Synthesis Report - Process

• Action Item Bureau review and approval of the
  Process for the Synthesis Report
• Decisions
• Process approved for Part I
• Prepared by a selection of CLAs and Review
  Editors
• Secretariat will recommend the selection of CLAs,
  on a no-objection basis by the Bureau
• Timeline for submission of names to the Bureau
  early January 2007
• Process approved for Part II
• Prepared by a selection of LAs and Review Editors
  and if appropriate CLAs who may have worked on
  specific thematic issues
• Secretariat will recommend authors for each issue
  after consulting CLAs
• Normal procedures for author selection will
  prevail in requesting Bureau approval (suggest
  more than total number needed, eg., if we need
  3-4 authors we would submit 6 names, if we need
  2-3 authors we suggest 5 names)
• Timeline for submission of names to Bureau early
  January 2007

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Item 8 Conceptual Framework

• Action Item Consolidated conceptual framework
  to be reviewed and approved by the Bureau
• Decision
• Attached Conceptual Framework Approved

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Item 9 Communications and Outreach

• Action Need to create a dynamic and proactive
  Outreach and Communications Strategy which will
  be vital for success of the project
• Decisions
• Bureau confirmed the following Sub-committee
  members
• Mark Holderness, Jeffrey McNeely, Momtaz
  Chowdhury, Benedikt Haerlin, Daniel Rodriguez,
  Mark Zimsky, Iain MacGillivray, Dennis Lucey,
  Emile Frison, Catherine Rutivi
• Sub-committee agreed to bi-monthly
  teleconferences organized by the Secretariat

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Item 9 Communications and Outreach

• Decisions continued
• Sub-committee to design strategy for
• enhancing outreach so as to ensure a robust peer
  review process for 2nd order draft reports
• reaching out to other governments and
  stakeholders (not represented on the Bureau) to
  ensure awareness of IAASTD project, solicit
  participation in the peer-review process,
  attendance at inter-governmental plenary in
  November 2007, and uptake and use of the findings
• identifying and providing appropriate linkages
  with the other assessments ongoing or just
  completed

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Item 9 Communications and Outreach

• Decisions continued
• European and Canadian Bureau governments have
  agreed how to facilitate peer-review and outreach
  within their group
• European Bureau governments have agreed to
  identify names of other government officials
  within NAE and networks possibly co-signed
  letter from governments and secretariat to
  mobilize participation

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Item 9 Communications and Outreach

• Decisions Continued
• Secretariat agreed that the Assessments had to be
  more user-friendly through an index of issues and
  a more comprehensive tables of content
• Bureau members agreed that they would put
  mechanism in place to facilitate peer-review
  prior to receiving the second-order drafts
• Outputs required for communication and
  dissemination
• User-friendly flyers, pamphlets and brochures
• Self-standing Outreach Package which can be
  disseminated and used broadly (e.g. power-point
  presentations, brochures, etc,)
• Press releases
• Workshops, conferences, conventions, agency
  meetings, etc.

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Item 10 Another Bureau Meeting prior to
November 2007

• Action Item Suggestion to have a Bureau meeting
  prior to final inter-governmental plenary in
  November 2007
• Decisions
• Agreement to hold an additional 2 day Bureau
  Meeting (the Bureau recognized that this means an
  additional budget item of about 100,000
• The Director will try to raise the additional
  funds from otherl donors and offered to provide
  some support from the World Bank, if needed.
• To be held prior to the Meetings of the Global
  and Sub-global authors meetings in Capetown
• Attendance Bureau members a few CLAs to join
  this meeting
• Timing and venue to be decided by the Secretariat
  and communicated to the Bureau within the next
  few weeks

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Item 11 Intergovernmental Plenary November 2007

• Action Item Agenda and Format for the meeting
• Decisions
• Bureau meeting prior to Intergovernmental Plenary
  1 day
• Review and approval global assessment - 2 days
• Review and approve (simultaneously) the five
  sub-global assessments 1 day in a regional
  groups
• Limited interpretation SSA (French English)
  LAC (Spanish English) CWANA (Arabic
  English) NAE and ESAP (English only)
• Review and approve regional group recommendations
  0.5 days
• Review and approve Synthesis Report 2 days

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Item 12 Budget

• Decisions
• Bureau approved budget tables as presented in
  next two tables
• Bureau was advised that the Government of Sweden
  has agreed to contribute 423,000 which would
  mitigate the shortfall.
• However, there is currently some uncertainty
  about the second contribution from the EC (Euro
  250,000).
• If the EC contribution does not materialize the
  Director will consult with the Bureau on how to
  meet the shortfall (including finding additional
  funding to meet the Bureau Meeting in April/May
  2007

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Original Budget vs. Actual Projected Expenses
Item Original Budget Approved By Bureau (US ) Actual Expenses and Projections through June 2008 (US )
Design Team, Plenary, Global and Sub-Global Authors Meetings 4.510,000 4,365,000
Sub-Global Institution Costs Co-Chairs Salary 720,000 - 844,000 80,000
Secretariat Costs 3,860,000 3,916,000
Communications and Outreach Publications Translation Graphic Design of Synthesis Report 430,000 1,130,000 - 500,000 1,130,000 100,000
Honoraria and Stipend 150,000 204,000
Contingency 60,000 -
Total 10,860,000 11,139,000
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Budget Summary
Item Original Budget Approved By Bureau (US ) Actual Expenses and Projections through June 2008 (US )
Total 10,860,000 11,139,000
Funds Received and/or promised 10,715,408 10,715,408
SHORTFALL 144,592 423,592
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Item 13 Additions to Bureau Membership

• Decisions
• Bureau invites GFAR (executive secretary) to join
  the Bureau as an ex-officio member
• Bureau agrees to invite an additional NAE member
  (to replace Germany)