PlanPlus (http://planningonline.gov.in)

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PlanPlus(http//planningonline.gov.in)

• A tool for Decentralized, Participatory
  Integrated District Planning

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Planning As Is
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Objective

• Facilitates the Decentralized Planning process in
  Local Language by
• Supporting Need Based Planning rather than
  Scheme-based planning
• Facilitating convergence of funds from different
  central and state sponsored schemes to address
  the needs of the people
• Facilitating integration of plans prepared by
  various planning units into a single district
  plan document
• Helping in monitoring the execution of the plan
• Generating various graphs for analysis and
  decision support
• Helping in the preparation of Perspective Plans
  and deriving the annual draft and action plans
  from perspective plans

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Stakeholders

• Rural Local Bodies
• Urban Local Bodies
• District / State Level Line Departments
• DPCs / Planning board
• Citizens
• State Government Departments
• Central Government Departments

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PlanPlus Sections

• Requirement Section
• Capturing Information on Wish List,
  Works(location, proposed cost, proposed duration,
  asset/beneficiary, output) and Projects
• Resource Envelope Section
• Information about Resource Envelope Available
  with Planning Unit (Perspective Allocation/
  Expected Allocation / Actual Allocation)
• Planning Section
• Creating Perspective, Annual Draft Plan and
  Annual Action Plan, Allocating available
  
• resources to Prioritized works

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PlanPlus Sections

• Technical Appraisal Section
• Scrutinize Plans submitted by Planning Units and
  offer comments on cost, duration and methodology
• Administrative Approval Section
• Scrutinize Plans for administrative approval
• DPC Approval
• Scrutinize Plans cleared by TAC and
  accord/endorse approval and integrate it with
  District Annual Plan DPC
• Plan Execution Monitoring
• Record Execution Details of Works Approved in the
  Action Plan Planning Unit
• Report Section
• Generate various reports that reflect Plan-Unit
  wise Plans, Scheme Plans, Physical Financial
  Progress etc.

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Requirement SectionStakeholder Planning Unit
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Suggestion Box

• PlanPlus captures the needs identified through
  SWOT analysis/Gram Sabha/Ward Sabha or even by
  individual citizen.
• These suggestions are forwarded to the planning
  units
• The planning units can decide if there is a need
  to take up the suggested need as a work in any of
  the Plans

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Suggestion from Citizen
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Suggestion From a Planning Unit
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Work Category

• PlanPlus allows each State to define categories
  of works
• Egs. Include Construction of CC Road, Laying of
  water pipeline etc.
• Each work category is associated with a specific
  work focus area such as roads, drinking water
  etc.
• Each work category is mapped to specific outputs

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Mapping of Assets to Work Category
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Works

• Planning Process begins with the structuring of
  unstructured wish-list into structured works by
  each Planning Unit
• Work Details include among other parameters the
  following
• Work For - Whether the work is for specific
  section of the population such as SC, ST, Women
  etc.
• Work Focus Area What is the focus area of the
  work? The list includes the 29 and 18 functions
  allocated to Panchayats and urban local bodies
  under the Constitution. This will help in
  generating the sectoral plan
• Estimated Cost
• Estimated Duration
• Proposed Output Asset, Training, Staff
  Augmentation etc.

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Asset Details
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Capacity Building
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Staff Augmentation
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Project

• A project is a logical collection of related
  works, possibly belonging to different sectors
• A project may have two or more works
• It is not mandatory for every work to be included
  in a project
• Helps in bringing about sectoral integration and
  ensures maximum impact of the interventions in
  different sectors

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Sources of FundingStakeholder Central
Govt./State Govt. / Local Govt.
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Sources of Funding

• Stakeholder
• Central Government Departments (CSSs, ACAs etc.)
• State Government Departments (state government
  schemes)

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Sources of Funding

• The software captures details about various
  Sources of Funding in the form of Centrally
  Sponsored Schemes/State Government Schemes
• Details include inter-alia,
• Scheme Active Period
• Geographical Coverage
• Target Group
• Component Focus
• Component Funding Pattern (State-wise and
  year-wise)
• Permissible/Non Permissible Activities

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Resource EnvelopeStakeholder State Govt.
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Resource Envelope

• Plan-unit wise resource envelope can be defined
  for each Source of Funding
• Resource envelope corresponds to
• Allocation under various Central and State
  Government Schemes (Perspective, Expected and
  Actual budgetary Allocation)
• Plan units own funds through taxation and
  various services

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Funding Sources
Parastatal Bodies
PSUs
State Line Department
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Tied Untied Funds
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Planning Process Stakeholder - Planning Units

• Facilitates preparation of Perspective Plan,
  Draft Annual Plan and Annual Action Plan

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Planning Cycle
Physical Financial Progress Details
Execution status and learnings
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Identify Resources
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Identify Resources
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Planning

• A plan would consist of one or more works.
• PlanPlus automatically includes all works which
  have been created for the Plan Year. In addition,
  it also includes spill-over, on-going and resumed
  works from previous years plans in the current
  Plan.
• Based on the sector of the work and that of the
  component, the software automatically shows the
  amount of expected allocation under different
  components of different schemes.
• The Planning unit can allocate funds from
  different schemes/components to different works
• One work may be funded by more than one Source of
  Funding, thereby converging the funds from
  different funding sources
• If any permissible activity is defined under a
  component, then the planner will have to indicate
  the activity of the component under which the
  work is being undertaken.

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Planning (contd.)

• Works may be included or excluded from the plan
  as per availability of funds. However, works
  which are on-going or spill-over cannot be
  excluded.
• Works funding can be shared by multiple Planning
  Units
• Priority can be set for each work fund
  availability is automatically re-calculated
• A Planning unit has to answer defined Process
  Checklist based on scheme components from funds
  are proposed to be taken up
• The software also informs the planner about fund
  availability under different schemes under
  different sectors thereby ensuring maximum
  utilization of funds

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Create Plan
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Allocation of Funds to Works
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Collaborative Planning
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Who is doing what in my Gram Panchayat

• What are other planning units planning for my GP?
• Am I duplicating their efforts?

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Can I Collaborate?

• Can I add value to what others are planning in my
  GP?
• Is the other planning unit short of funds? Can I
  contribute?
• Am I short of funds? Is any other planning unit
  willing to contribute?

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Sharing of Work Funding

• Provision to share the cost of Work among
  different Planning Units
• Planning Unit can demand the amount from multiple
  planning units
• Planning Unit giving the amount can accept/reject
  the demand
• Mandatory to freeze the amount if the request for
  demand is accepted.

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Standing Committees

• Provision to define Plan Unit wise Standing
  Committees
• Planning Unit can assign works to the Standing
  Committees
• Mandatory to assign works to Standing Committee
  (for both Draft Action Plan and Annual Action
  Plan) if Standing Committee exist for the Plan
  Unit.

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Planning Workflow

• Kerala

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Kerala Planning Workflow
Citizens/
NGOs/
Suggest
CBOs
/
Needs/Expectations
GramSabhas
/
Area
Sabhas
/
Planning Units
Unstructured wish
-
list
SORs
Planning Unit
Assign
Prepare Annual Plan
Formulate Projects
(
ULBs

RLBs
)
Works to Projects
(Prioritization
(Sectoral Integration)
source of funding)
(Estimates,time, location etc)
Forward to TAC
Technical
Evaluate for
Approval Committee
Review
All works approved?
Technical Scrutiny/
(BTAC/DTAC/STAC)
Sanction
Yes
Evaluate for
Review
All works approved?
DPC
Administrative Approval
Approved Plan
Yes
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Karnataka Local Body Planning Work Flow
Suggest
GramSabhas/ Ward Sabhas
Needs/Expectations
Prioritize
Allocate Funds
RLB/ULB (Standing Committee)
Prepare Shelf of works
Line Deptt.
Yes
Identify More Works
Forward (for technical scrutiny preparation of
cost estimates)
Technical Scrutiny
Review
(AE/EE/CE)
All works OK?
Evaluate work s prepare cost estimates
Review
ZP (General Body)
Evaluate for Administrative Financial
Approval
All works approved?
Accord Final Approval
DPC
Approved Draft Plan
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Rural Local Body WorkFlow Madhya Pradesh
Suggest
GramSabhas/ Ward Sabhas
Needs/Expectations
RLB (Standing Committee / General
Administrative Committee)
Prioritize
Allocate Funds
Prepare Shelf of works
Forward (for technical scrutiny preparation of
cost estimates)
Technical Scrutiny
Review
All works OK?
Evaluate work s prepare cost estimates
Forward Own Plan along with lower tier Plan, if
any
Higher Tier (JP/ZP)
Examine Lower Tier Plan
Prepare Own Plan
Forward all RLB Plans
Accord Final Approval
DPC
Approved Draft Plan
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Urban Local Body WorkFlow Madhya Pradesh
Suggest
GramSabhas/ Ward Sabhas
Needs/Expectations
ULB (Standing Committee)
Prioritize
Allocate Funds
Prepare Shelf of works
Forward (for technical scrutiny preparation of
cost estimates)
Technical Scrutiny
Review
All works OK?
Evaluate work s prepare cost estimates
Accord Final Approval
DPC
Approved Draft Plan
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Gram Panchayat WorkFlow Orissa
Suggest Needs/ Expectations
Palli Sabhas
Prepare Shelf of works
Prioritize
Gram Panchayat
Allocate Funds
Forward (for technical scrutiny preparation of
cost estimates)
JE(Block)/ AE(Block) (Technical
Approval)
Evaluate work s prepare cost estimates
OK
Sarpanch/Gram Panchayat (Administrative Approval)
Accord Adm. Approval)
Review
All works OK?
Forward
Panchayat Samiti
Forward GP Plan
Zilla Parishad
Forward GP Plan
Accord Final Approval
Approved Draft Plan
DPC
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Panchayat Samiti WorkFlow Orissa
Suggest Needs/ Expectations
Citizen Body
Prepare Shelf of works
Panchayat Samiti
Prioritize
Allocate Funds
Forward (for technical scrutiny preparation of
cost estimates)
JE(Block)/ AE(Block) / EE(DRDA)/ SE(PR Dept.)
(Technical Approval)
Evaluate work s prepare cost estimates
OK
BDO/ PS, Chairman/ Collector
Accord Adm. Approval)
Review
All works OK?
Forward
Zilla Parishad
Forward PS Plan
Accord Final Approval
DPC
Approved Draft Plan
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Zilla Parishad WorkFlow Orissa
Suggest Needs/ Expectations
Citizen Body
Prepare Shelf of works
Prioritize
Zilla Parishad
Allocate Funds
Forward (for technical scrutiny preparation of
cost estimates)
JE/ AE/ EE/ SE(PR Dept.)
(Technical Approval)
Evaluate work s prepare cost estimates
OK
Secretary, ZP/ Exec. Officer, ZP/ CEO,
ZP (Administrative Approval)
Accord Adm. Approval)
Review
All works OK?
Approved Draft Plan
DPC
Accord Final Approval
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Planning Workflow in PlanPlus

• Captures the plan unit wise, state-specific work
  flows as defined by the State Planning
  Department.
• The Plan is routed to various stakeholders as per
  the defined workflow.
• Different Workflows can be defined for Draft
  Annual Plan and Annual Action Plan
• Versions of the workflow are maintained to ensure
  consistency in legacy plans.

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Technical Scrutiny

• Scrutinize Plans submitted by Planning Units and
  offer comments on cost, duration and methodology
• Once an optimal Plan has been prepared by a
  planning unit, it may get forwarded for technical
  clearance
• At the time of technical clearance, the Plan may
  be forwarded to more than one approving entity
  based on the sector and cost of the work.
• The Plan is returned back to the Planning Unit if
  any work requires modification to meet technical
  (for eg., revision of cost estimates)
• The Planning Unit must modify as per the
  clearance requirement and forward it back for
  clearance
• If all works are cleared, the Plan is forwarded
  to the next level as defined in the process flow
  of the planning unit.

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Administrative Approval

• At different stages of planning process,
  administrative approval may be required at
  different levels.
• The privilege for administrative approval can be
  given to a user for one or more planning units
• Based on the workflow, the plan of the planning
  unit will be automatically forwarded to the
  approving authority

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DPC Approval

• Review and Consolidate the plans of local bodies
  in view of district priorities
• Accord clearance for the plans of each planning
  unit in the district after examining the plans in
  a holistic manner
• Generate the District plan - DPC

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Plan Review/Consolidation by DPC

• The DPC can generate sectoral views of the Plan
  (to be reviewed by sectoral committees) and take
  decisions (scrutinise, review and approve) on
  each work included in the Plan
• The DPC can either approve a Plan (if all works
  are approved) or return the Plan to the planning
  unit for review/modification
• The DPC can look at the plan unit wise plan
  report which provides a detailed analysis of the
  Plan of the selected planning unit

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Planning Execution

• Records Execution of Works Approved in the Plan

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Plan Execution

• Planning Unit can Record Execution of Works
  Approved in the Action Plan
• Frequency of Recording is event-based
• Expenditure on the Work can be recorded Component
  Wise
• Work-wise outputs to be Achieved can recorded

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Fund Receipt Details
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Work Execution Status
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Expenditure Details
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Physical Progress
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Reports

• Annual Plan of respective Plan Units
• Integrated District Plan
• History of the Plan as it goes through the cycle
  of revisions
• Status of approval of different works
• Expected Fund utilization
• Sectoral Plan
• Scheme Plan
• Sectorwise Scheme plan and vice versa
• Sectorwise BRGF allocation
• Gap filling by BRGF

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Plan Unit Report
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District Plan Report Template
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District Plan Report
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District Plan Document

• Anatapur, Andhra Pradesh
• Dhenkanal, Orissa

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Customizing PlanPlus

• PlanPlus is a highly generic software making it
  easy to customize it to specific requirements
• Provides complete local language support in
  UNICODE
• Captures the state-specific workflows as defined
  by the State Planning Department
• Can be easily extended to facilitate the
  preparation of state and central government
  plans.
• Is web-based but can be installed locally also
• Based on Open source tools and technologies

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Capacity Building

• National Workshops
• No. of trainings 4
• No. of people trained - 172
• State Level
• No. of trainings 88
• No. of people trained - 2534
• District Level Trainings
• No. of trainings 292
• No. of people trained 7820
• Total Trainings
• No. of trainings 386
• No. of people trained 10526

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Capacity Building
Workshops No. of Workshops Total No. of People Trained
National Level 4 172
State Level 88 2534
District Level 292 7820
Total 386 10526
Training Details available at http//panchayat.gov.in/priprofiler Training Details available at http//panchayat.gov.in/priprofiler Training Details available at http//panchayat.gov.in/priprofiler
Demo Site for hands-on available at http//panchayat.gov.in/planplus Demo Site for hands-on available at http//panchayat.gov.in/planplus Demo Site for hands-on available at http//panchayat.gov.in/planplus
Computer Based Tutorial (CBT) available both online as well as for download from both demo as well as actual site Computer Based Tutorial (CBT) available both online as well as for download from both demo as well as actual site Computer Based Tutorial (CBT) available both online as well as for download from both demo as well as actual site
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Implementation Status
Plan Year No. of District Plans Total No. of Approved Plans No. of BRGF Planning Units adopted Planplus.
2007-2008 37 21344 34612
2008 - 2009 66 35512 53952
2009 - 2010 63 38583 57249
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Thank You