GeoMAPP Business Planning: Developing Materials to Get Stakeholder Buy-in

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GeoMAPP Business Planning Developing Materials
to Get Stakeholder Buy-in

• Alec Bethune, North Carolinas Center for
  Geographic Information and Analysis
• Matt Peters, Utahs Automated Geographic
  Reference Center
• Glen McAninch, Kentucky Department for
  Libraries and Archives

NDIIPP Partners Meeting Washington, DC
June 25, 2009
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What is GeoMAPP?

• Preservation of at risk superseded geospatial
  content
• Building the relationship between State GIS and
  Archives staff
• Interstate partnerships
• Exploration of business case drivers
• Data replication among several states
• Implementation of a geographically disperse
  content-exchange network
• Local, state and national outreach

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Who is GeoMAPP?

• Kentucky Department of Libraries and Archives
  (KDLA)
• Kentucky Division of Geographic Information (DGI)
• NC Center for Geographic Information and Analysis
  (CGIA)
• North Carolina State Archives
• NC State University Libraries
• Utah Automated Geographic Reference Center (AGRC)
• Utah State Archives

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Business Case Building 101National Survey Work

• Alec Bethune
• NC Center for Geographic Information and Analysis

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Survey Background

• Survey Deployment
• Audiences
• Response

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Survey Findings

• CoSA/ NAGARA (Interesting findings)
• States archiving GIS records
• Drivers for archiving
• Other interesting findings
• NSGIC (Interesting findings)
• States archiving GIS records
• Drivers for archiving
• Other interesting findings

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Business Case Building 101Outreach and
Engagement

• Matt Peters
• Utah Automated Geographic Information Reference
  Center

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Outreach And Engagement

• It takes on many forms.
• Interactions with
• The Department of Technology Services / State CIO
• Utah GIS Advisory Committee
• Interaction with Archives Leadership (MOU)
• Intrastate user group meetings
• Visiting Local Governments and Agencies
• Establishing a presence
• Finding Funding Sources

The Legislative Body
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Getting Started with Business Planning A
Step-wise Approach

• Glen McAninch
• Kentucky Department for Libraries and Archives

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Step 1 Identify Program Goals

• Establish Scope and Duration of Effort
• Document existing business requirements/processes
  for geospatial data archiving (Utah business
  drivers)
• Define at-risk issues for digital geospatial
  information
• Identify complementary business uses and business
  cases
• Document geospatial retention policies as well as
  existing archival appraisal/audit/accessioning/dis
  position requirements

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Business Drivers for the Preservation of
Geospatial Resources

• Legal Evidence (eDiscovery)
• Provide Historical Cultural
  Heritage evidence
• Maximize investment
• Generate Revenue
• Save Money Avoid Costs
• Document Business Processes for Improved
  Decision-making
• Improve Information Sharing and Government Access
• Spur Information System Modernization

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Step 2 Identify Customers and Stakeholders

• Data Creators
• State government
• Local government
• Federal government
• Data Users
• State Agencies
• Universities
• Public
• Data Curators
• Archives
• Universities
• GIS community

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Step 3 Link to Each Agencys Mission

• State Archivists responsibilities
• Geospatial technology community responsibilities

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Step 4 Explore the Value and Benefits of
Investment

• Direct user value
• Social value
• Governmental/ Operational value
• Strategic/political value
• Government financial value
• Historical and research Value
• Legal value

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Step 5 Identify the Risks to Investment in
Geospatial Information

• Unique geospatial data formats
• Spatial database complexity
• Fragility and uncertainty
  surrounding digital cartographic
  representation
• Approaches to dataset and attribute naming, and
  attribute classification schemes
• Issues related to time-versioned content
• Metadata unavailability or inconsistency
• No generally supported content packaging design
  for complex geospatial data

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Step 6 Identify Costs

• Maximize the value of the initial costs of data
  collection
• Focus on cost avoidance and opportunity cost
  issues
• Leverage existing spatial data infrastructure and
  statewide coordination
• State vs locals views of costs

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Step 7 Planning document

• Write the plan with Strategic Objectives
• Present the plan
• Core group of geospatial data creators and
  managers, archivists, records management
• Resource allocators within your institution and
  parent executive branch institutions
• Legislative funding

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The GeoMAPP ApproachThe Utah Geoarchives
Business Plan

• Matt Peters
• Utah Automated Geographic Resource Center

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Background Information

• It contains the following subheadings
• Executive Summary
• General Introduction
• Program Goals and Objectives
• Customers and Stakeholders
• Links to Agency Mission

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Review of Utah Generic Business Plan

• It contains the following subheadings
• Value Analysis/Benefits of Investment
• Risk Analysis/Risk of Investment
• Cost Analysis/Costs of Investment

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Strategy and Implementation

• It contains the following subheadings
• Implementation and Management Strategy
• Technical Description and Plans Data and
  Technology and Implementation Plan

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Review of Utah Generic Business Plan

• It contains the following appendices
• Appendix A Budget Document
• Appendix B Project Workplan
• Appendix C Project Timeline
• Appendix D Economic Justification Measuring
  Return on Investment (ROI) and Cost Benefit
  Analysis (CBA Template
• Appendix E Technology Inventory Template
• Appendix F Measurement Scorecard
• Appendix G Risk Analysis/Risk of Investment

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Suggestions from the Archives and Geopatial
Community

• The following suggestions were given
• Hire someone to do it!!
• Make a toolbox of tools folks could use to write
  a plan
• Develop a consortium of data producers and data
  consumers
• Develop Instruction Manual
• Can folks cooperate with Universities for storage
  issues etc?
• Look at a Federated approach to storage
• Find Stories build relationships

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Next Steps/Building a Business Planning Toolbox

• The Plan To Create The Following
• Create an Instruction Manual
• Create a Template
• Create a Listing of Online resources (NSGIC
  Strategic Planning documents, etc.)
• Re-write the generic Business Plan
• Start to look for added support from the larger
  community and develop a legislative champion(s)
  in Utah