CIS Project Managers Meeting IIPS Fall Conference Wilmington October 13, 2003

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CIS Project Managers MeetingIIPS Fall
Conference WilmingtonOctober 13, 2003
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College Information System Update Saundra W.
Williams, Ed. D.Vice President for
AdministrationN.C. Community College System
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College Information System Update

• AR/CR Resolution Process
• Requirements Definition
• Analysis, Design, Programming
• Implementation and Testing
• Acceptance

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College Information System UpdateResolution
Process

• AR/CR Requirements Definition
• Build Teams and Work Groups
• AR/CR
• Finance (GL)
• Financial Aid
• ACS and Datatel Consultants
• System office Finance and Business Div.

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College Information System UpdateKey Decisions
and Dates

• AR/CR
• August 2003 - June 2004 Define, Develop, and
  Test Software (at 3 Phase 1 Beta Test sites)
• June 2004 Software Delivered to All Phase 1
  Colleges
• August 2004 Pilot Approved
• January - June 2005 Implement Student System at
  Phase 2A Colleges

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College Information System Update Contract
Extension

• Current Contract with ACS ends June 30, 2004
• Working on contract extension for July 1, 2004 to
  June 30, 2007
• Completion of Implementation Phase of the Project
  by June 30, 2007
• Four Areas of Support for the Project
• Implementation
• Training
• Minor Releases
• Help Desk
• Transition of project Support from ACS to System
  Office Staff. Expanded Staffing plan for System
  Office included in Proposal.
• Present to State Board on November 13, 2003

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College Information System Update

• Questions and Answers

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AR/CR Solution

• 08/18/2003 - 09/19/2003 System Requirements
  Definition
• 09/22/2003 - 10/17/2003 System High-Level Design
• 10/20/2003 - 11/14/2003 System Low-Level Design
• 11/17/2003 - 02/27/2004 Programming/Unit Testing
• 12/01/2003 - 03/26/2004 Documentation
• 01/05/2004 - 03/26/2004 QA/System Test
• 03/29/2004 - 04/02/2004 UAT Train -Target Team
• 04/05/2004 - 04/23/2004 UAT w/ Target Team
• 04/23/2004 UAT Approved

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AR/CR Solution Continued

• 04/12/2004 - 04/23/2004 Train Phase 1 Colleges
• 05/04/2004 - 06/04/2004 Beta Test _at_ 3 Phase 1
  Colleges
• 06/04/2004 Beta Approved
• 06/07/2004 - 08/06/2004 Rollout Pilot at rest
  of Phase 1 Colleges
• 08/06/2004 Pilot Approved

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College Information System Update Implementation
Plan

• Project Timetable
• Phase 2A
• Phase 2B
• Phase 2C

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College Information System Update
Implementation Plan

• Phase 1 go live
• Financial (GL, AP/PU) July, 2001
• Human Resources January, 2002
• Student Summer 2002 (without AR/CR)

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College Information System Update
Implementation Plan

• Phase 2A go live
• Financial (GL, AP/PU) July, 2002
• Human Resources January, 2003
• Student (rescheduled) Spring/Summer, 2005 (for
  Summer/Fall, 2005 term)

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College Information System Update
Implementation Plan

• Phase 2B go live
• Financial (GL, AP/PU) July, 2003
• Human Resources January, 2004
• Student (rescheduled) spring 2006 (for summer
  fall, 2006 terms)

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College Information System Update
Implementation Plan

• Phase 2C go live
• Financial (GL, AP/PU) July, 2004
• Human Resources January, 2005
• Student (rescheduled) spring 2007 (for summer
  fall, 2007 terms)

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College Information System Update
Implementation Plan

• Utilization of ACS Project Managers

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Training Plan

• Training Plan for the Remainder of the Project

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Review of 3rd Party Software Products

• Verisign - E-Commerce
• Safari
• Safari OLAP
• Harbinger - EDI
• Bluebird - Document Imaging
• EPOS/IVR - Telephone Based Student Registration
• Bookstore Options
• Campus Cruiser

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E - Procurement

• Schedule for Implementing and Training

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College Information System Update

• CIS Software Testing Procedure

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Review of 4th Party Products

• Easy Spooler
• Print Solutions (AIG and Source 4)

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College Information System Update

• Questions and Answers