INTRODUCTION Lesson 1

1
INTRODUCTION Lesson 1 Microsoft Word Word
Basics
2
Objectives

• Create a new document.
• Identify the parts of the opening screen.
• Understand the five ways to view your document on
  the screen.
• Enter text.
• Navigate through a document.
• Save a document

3
Objectives (cont.)

• Locate and open an existing document.
• Magnify and reduce the document using Zoom view.
• Use Full Screen view.
• Preview a document.
• Change the page orientation of a document.
• Print a document.

4
Terms Used in This Lesson

• Full Screen view
• Landscape Orientation
• Normal view
• Portrait orientation

• Print Preview
• Task pane
• Word processing
• Word wrap
• Zoom view

5
Introduction to Word Processing

• Word processing is the use of computer software
  to enter and edit text.
• You can create and edit documents such as letters
  and reports.
• Microsoft Word is a user-friendly software that
  enables the user to enter and edit text, It can
  be used for something as simple as a letter or
  complex as a newsletter.
• These documents can be used in your school,
  career, personal and business activities.

6
Quick Quiz

• What is the basic definition of word processing?
• Answer The use of computer software to enter and
  edit text.

7
Starting Word

• Click on the Start button on the taskbar.
• Choose All Programs on the Start menu and then
  Microsoft Word from the submenu.
• Can also be used through shortcut on the desktop
  in order to make launching easier.

8
Quick Quiz

• Word is started from the ___________ screen of
  Windows.
• Answer Desktop

9
Quick Quiz

• What is the sequence of events that must occur to
  open Word from the Start menu?
• Answer Click Start on the Taskbar. Choose
  Programs and click Microsoft Office Word 2003.

10
Identifying Parts of the Opening Screen

• Standard toolbar
• Formatting toolbar
• Ruler
• Insertion point
• View buttons
• Task pane

11
Quick Quiz

• The __________ toolbar contains button for
  changing character and paragraph formatting.
• Answer Formatting

12
Quick Quiz

• When will the mouse pointer look like an I-beam?
• Answer When it is placed in the text area of a
  window.

13
Using Document Views

• There are five ways to view a document in Word.
• They are as follows Normal, Web Layout, Print
  Layout, Outline, and Reading views.

14
Normal View

• Is the simplified layout of the page so you can
  quickly key, edit and format text. Headers and
  footers, page boundaries, and backgrounds are not
  displayed.

15
Web Layout View

• Simulated the way a document will look when it is
  viewed as a Web page. Text and graphics appear
  the way they would in a Web browser, and
  backgrounds are visible.

16
Print Layout View

• Shows how a document will look when it is
  printed. You can work with headers and footers,
  margins, columns, and drawing objects, which are
  all displayed.

17
Outline View

• Displays headings and text in outline form so you
  can see the structure of your document and
  reorganize easily. Headers and footers,, page
  boundaries, graphics and backgrounds do not
  appear.

18
Reading Layout View

• Shows text on the screen in a form that is easy
  to read. All toolbars are hidden except the
  Reading Layout and Reviewing toolbars.

19
Switching between views

• To switching between views, open the View menu
  and choose the view you want, or click one of the
  view button at the bottom left of the document
  window.

20
Quick Quiz

• What are the five ways to view a document on the
  screen?
• Answer Normal, Web Layout, Print Layout,
  Outline, and Reading views.

21
Quick Quiz

• __________ view will not display headers,
  footers, page boundaries, or backgrounds.
• Answer Normal views.

22
Text Entry and Word Wrap

• Text is entered at the insertion point, which
  will continue to move to the right as you key.
• The status bar will change as you key to show you
  current position on the line.
• Word will automatically wrap text so that, when
  you reach the right margin, it moves to the word
  on the next line.

23
Quick Quiz

• What is word wrap, and why do you think it is an
  important feature?
• Answer Word wrap is a feature that will
  automatically move a word to the next line when
  the right margin has been reached. It is a
  time-saving devise that also makes your document
  more professional looking in that there are no
  split words at the end of a line.

24
Quick Quiz

• How many times should the Enter button be pressed
  to insert a blank line?
• Answer Twice.

25
Navigating Through A Document

• In order to correct errors, insert new text, or
  change existing text, you must know how to
  relocate the insertion point in a document.
• You can move an two ways using the mouse or the
  keyboard commands.
• In short documents, it is easier to move with the
  mouse.
• Longer documents, it is faster to use the
  keyboard to move the insertion point.

26
Navigating Through A Document
27
Quick Quiz

• Which method is recommended to relocate the
  insertion point within a short document?
• Answer It is recommended that the mouse be used.

28
Quick Quiz

• Why is it important to be able to move around
  within a document?
• Answer The user needs to be able to correct
  errors and insert, change, or delete text.

29
Saving A Document

• When you save a file for the first time, open the
  File menu and choose Save As or click on the Save
  button on the toolbar.
• The Save As dialog box appears.
• This is where you name your file and choose where
  to save it.

30
Saving A Document

• The next time you save changes to your document,
  simply choose Save.
• Word automatically overwrites the previous
  version.

31
Creating Folders

• Folders are an easy way to organize files.
• To create a folder within your current folder,
  click on the Create New Folder button on the Save
  As dialog box.
• A New Folder dialog box appears.
• Give the folder a name.
• After you click OK, Word automatically opens the
  new folder.

32
Creating Folders Step-by-Step

• Open the File menu and choose Save As. The Save
  As dialog box appears.
• Click the down arrow at the right of the Save in
  box to display the available disk drives.
• Choose the Common Drive.
• Choose Bowser, choose your class period.
• Click the Create New Folder button.

33
Creating Folders Step-by-Step

• In the Name box, key your name. Click OK.
• In the File name box, select the name of file if
  necessary. Key Time Plan followed by your
  initials.
• Click Save.
• Open the File menu and choose Close to close the
  document.

34
Quick Quiz

• True or False? When you choose Save to save a
  document, Word creates a new location for the
  file.
• Answer False. Word simply overwrites the
  existing document.

35
Quick Quiz

• What steps do you need to take in order to create
  a new folder within your current folder?
• Answer Click the Create New Folder button in
  the Save As dialog box. A New Folder dialog box
  will appear in which you give the folder a name
  and click OK.

36
Locating and Opening an Existing Document

• You can find documents by using one of the
  following methods
• With Word on the screen, open the File menu and
  choose Open. Clicking the Open button on the
  Standard toolbar or using the task pane can also
  be used to open a document.

37
Step-By-Step

1. With Word on the screen, open the File menu and
   choose Open. The Open dialog box appears.
2. Click the down arrow to the right of the Look in
   box to display the available disk drives.
3. Select the drive and/or folder in which you save
   the file Time Plan.
4. Click to select the file. Click Open.

38
Zoom Full screen view

• Zoom view allows you to magnify and reduce your
  document on the screen.
• Full screen removes the toolbars, rulers, and
  scrollbars from the screen. This gives the user
  a fuller view of the document.
• It leaves only the document and the Close Full
  Screen button on the screen.
• The toolbars, rulers, and scrollbars are removed.

39
Zoom Full Screen view Step by Step

• Open the View menu and choose Zoom. The Zoom
  dialog box appears.
• In the Zoom to section, click to select 200.
  Click OK.
• Click the arrow on the Zoom box. Click 50.
• Open the View menu and choose Full Screen. The
  document changes to Full Screen View.
• Close Full Screen.

40
Quick Quiz

• To access the Zoom dialog box, open the _______
  menu.
• Answer View.

41
Quick Quiz

• True or False? The higher the magnification, the
  smaller the document.
• Answer False. The document will be larger.

42
Quick Quiz

• Why would you use Full Screen view?
• Answer To view the entire document rather than
  just parts of it.

43
Quick Quiz

• What parts of the screen are hidden when using
  Full Screen view.
• Answer Toolbars, rulers, and scrollbars.

44
Previewing Your Document

• Print Preview command enables you to look at the
  document as it appears when printed.
• You can print your document, view one page or
  multiple pages of your document, control the
  percentage of zoom, display the ruler, shrink
  text to fit a page, show the full screen, close
  Print Preview, and use Help.

45
Previewing Your Document

• You can access the Print Preview command by
• Opening the File menu and choosing Print Preview
• Click the Print Preview button on the Standard
  toolbar.

46
Selecting Page Orientation

• Word allows you to choose one of two ways to
  display text on a page.
• Portrait orientationare longer than they are
  wider (this is the default).
• Landscapewider than they are longer.

47
Step by Step

• Open the File menu and choose Print Preview.
  Notice the page orientation of the document is
  portrait.
• Click the Close button on the toolbar to return
  to the Normal view screen.

48
Quick Quiz

• What are the two ways to access the Print Preview
  command?
• Answer False. Word simply overwrites the
  existing document.

49
Summary

• Word is a word processing program that can be
  used to create documents such as letters, memos,
  forms, and even Web pages.
• The key elements of the Normal view screen are
  the Standard and Formatting toolbars, rulers,
  insertion point, view buttons, status bar and
  task pane.

50
Summary (cont.)

• You can view the document screen in Normal view,
  Web layout view, Print Layout view, Outline view,
  and Reading Layout view.
• When text is entered, the word wrap feature
  automatically wraps words around to the next line
  if they will not fit on the current line.

51
Summary (cont.)

• When corrections or additions need to be made,
  the insertion point can be placed anywhere within
  a document using the keyboard or mouse.
• When you save a document for the first time, the
  Save As dialog box appears. This is where you
  name your file and choose where to save it.

52
Summary (cont.)

• You can locate and open an existing document
  through the Open dialog box.
• Zoom view allows you to magnify or reduce your
  document on the screen.
• Full Screen view makes it easier to view a
  document on the screen by removing the toolbars,
  rulers, and scroll bars.

53
Summary (cont.)

• The Print Preview command allows you to see a
  document as it will appear when printed.
• You can use the Page Setup dialog box to change
  the page orientation to portrait orientation or
  landscape orientation.
• You can print a document by choosing the Print
  command from the File menu or by clicking the
  Print button on the Standard toolbar.