Alliance Solutions Group (ASG)

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Alliance Solutions Group (ASG)
Project Management Software An Analysis of
Different Options

• Gary Smyser
• 888-559-9540 xt.2003
• gsmyser_at_alliance-sg.com

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• What do most companies use for Project
  Management?
• MS Office Word Docs Excel Logs (flat file
  systems)
• Accounting Software w/add-on Software for PM
  Doc Control
• Dedicated PM software products (relational
  database systems)

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• What does Project Management software provide?
• Typical PM Features

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• What does Project Management software provide?
• The Product Suite Approach to PM

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• What are the advantages of automating Project
  Management?
• Increase in productivity/efficiencies
  Automation of mundane processes time consuming
  tasks
• Early warning and problem detection
• Collaboration
• Standardized procedures
• Standardized reporting
• Project Analysis, budgeting Forecasting
• Easy Fast Data retrieval
• Document Issues
• Audit trails

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• What are the cost savings of automating
  Project Management?
• One ROI Analysis

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• Three Project Management Models to consider and
  their methods of product deployment
• Windows/Desktop Based Software The traditional
  approach
• Web Based Products The fastest growing segment
  of the market
• Software as a Service (SaaS) A Rent vs Buy
  Option

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• Windows/Desktop Based Software
• What are the Pros and Cons?
• P Microsoft style user interface short
  learning curve
• P Portable put it on a laptop or MS compatible
  Tablet
• P Easily distributable to the job site
• P Ownership resides with the customer
• P Tax write offs depreciation pass to the
  owner
• C Ltd. to Windows operating system,
  compatibility issues
• C Ltd. Options for Remote connections (Terminal
  Services, Citrix, VPN)
• C Collaboration users must have access to your
  server
• C Executive rollup reporting, must use add-on
  data mining applications
• C Integration to back office accounting requires
  3rd party apps.
• C User incurs I.T. costs for Hardware/Networks/Pe
  ripherals/Upgrades etc.

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• Windows/Desktop Based Software
• What are the Costs?
• Initial Costs
• Avg. 2,000 per license for software
• Avg. implementation costs range from 100 to 150
  of s/e costs
• Ongoing Costs
• Avg. ongoing SSM costs are 20 to 25 of initial
  S/W list price
• Ongoing I.T. costs incurred by the end user

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• Web Based Software Products Managed Host or
  Self Hosted
• What are the Pros and Cons?
• P Collaboration, Collaboration, Collaboration
• P Access 24/7 from anywhere
• P All users have instant access to current data
• P No need for Remote connections software just
  a password and a browser
• P Supported by multiple browsers (Google Chrome,
  Safari, I/E, Foxfire etc.)
• P Supported by multiple Hardware devices (PCs,
  Macs, Tablets, Smart Phones)
• P Very little I.T. costs, hardware doesnt have
  to be upgraded constantly, old h/w OK
• P Executive rollup reporting
• P Ownership resides with the customer
• P Tax write offs depreciation pass to the
  owner
• C Dependent upon Internet Access

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• Web Based Software Products Managed Host or
  Self Hosted
• What are the Costs?
• Initial Costs
• Avg. 10,000 per module user licenses
• Avg. implementation costs range from 100 to 150
  of s/e costs
• Ongoing Costs
• Avg. ongoing software costs are 20 of initial
  S/W list price

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• Software as a Service (SaaS)
• What are the Pros and Cons?
• P Pros are same as Web Based Software Products
• P Low cost of entry
• P SSM is included in the annual subscription
• P At renewal, customer can add or subtract users
• P Minimal of users required for a project
  specific rollout
• P Easy to fit into a project budget
• P Sales taxes do not apply
• C Ownership resides with the software company
• C Tax write offs depreciation do not apply
• C Some costs are project based and some are user
  based

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• Software as a Service (SaaS)
• What are the Costs?
• Initial Costs
• User Based Model Avg. 50-60 per user/per month
  based on annual contract
• Ongoing Costs
• SSM is included in the annual subscription

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• A Fourth Model to consider
• Enterprise Class Software
• (PBO, IWMS, CAFMS)
• Why is this different than PM software?
• Manages an entire Portfolio of business from
  Capital Planning to Asset Management
• Portfolio Management software provides reporting
  across a Portfolio, or Program, as well as an
  individual project

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• Enterprise Class Software
• Why is this different than PM software?
• Master Planning / Capex Planning create multi
  year Master Plans
• Tie Planned Initiatives to specific funding
  sources
• Integrated Visual Workflow
• Easy roll up for reporting from Project to
  Program to Portfolio
• Conceptual Detailed Estimating integrated to
  BIM
• Portfolio Scheduling with Multi Project
  Schedules, EVA, Risk Analysis, Claims Analysis,
  View resource availability across all projects
  periods
• Asset/Facility Management with Building Space
  Management, Lease Occupant Management, Work
  Order Mgt., Predictive Preventive Maintenance,
  Dispatch, Work Requests, Inventory Management

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• Enterprise Class Software
• Sample Visual Workflows

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• The Budget Conscious Model
• PM on a Shoe String
• Gmail Google Docs Free (full version 50 per
  year)
• QuickBooks for accounting - 500
• SaaS PM software for operations - 720 per year
• Join Me https//join.me/ (collaboration)
• Microsoft Live Meeting www.livemeeting.com
  (collaboration)
• FreeConferenceCall.com www.freeconferencecall.com
  (collaboration)

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• Who are the major players
• Windows Based Players
• Meridian Systems Prolog Manager
  www.meridiansystems.com
• Oracle Contract Manager (Expedition) -
  http//www.oracle.com/us/products/applications/042
  372.htm
• Web Based Products Managed Host or Self Hosted
• Meridian Systems Prolog Manager
  www.meridiansystems.com
• PMWeb www.pmweb.com
• Primavera P6 Enterprise Project Portfolio Mgt.
  Software http//www.oracle.com/us/products/applica
  tions/primavera/index.html

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• Who are the major players
• SaaS (Software as a Service)
• PMWeb www.pmweb.com
• EADOC http//www.eadocsoftware.com/
• Corecon www.corecon.com
• Procore http//www.procore.com/
• Aconex http//www.aconex.com/
• HeadsUp Technologies http//www.headsuptech.com/de
  fault.aspx
•  
• Capital Program Portfolio Management Software
• PMWeb www.pmweb.com
• Primavera P6 Enterprise Project Portfolio Mgt.
  Software http//www.oracle.com/us/products/applica
  tions/primavera/index.html
• Software Advice Website http//www.softwareadvice
  .com/construction/program-management-software-comp
  arison/
• TRIRIGA http//www.tririga.com/products/products-
  iwms-projects
• Skire http//www.skire.com/

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Alliance Solutions Group (ASG)
Project Management Software An Analysis of
Different Options

• Gary Smyser
• 888-559-9540 xt.2003
• gsmyser_at_alliance-sg.com