Performance Accountability Review (PAR)

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Performance Accountability Review (PAR)

• Technical College System
• Of Georgia

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Purpose Of PAR

• To evaluate the colleges compliance with state
  standards as well as federal regulations
  regarding Perkins monies.

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Types of PARs

• Standard PAR
• College-wide standards
• Program standards
• Perkins program implementation
• Perkins budget and inventory

• Risk-based PAR
• Perkins budget documentation
• Perkins procedures
• Perkins inventory
• Perkins personnel interviews

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Review Schedule

• 800 a.m. Welcome To The Team
• 825 a.m. Team Training
• 900 a.m. Records Review
• 1200 p.m. Lunch
• 100 p.m. Team Continues
• 200 p.m. Team Meets
• 300 p.m. Exit Conference

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Standard PAR Review

• Review documentation supporting the colleges
  compliance with college-wide standards (i.e. Work
  Ethics, Admissions, and Warranty)
• Review the colleges compliance with Health and
  Safety procedures

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Standard PAR Review, cont.

• Review of documentation supporting the Colleges
  Perkins budget two fiscal years, including one
  that has been fully liquidated
• Review of the Colleges Perkins inventory
• Review the Colleges implementation of the
  Perkins Five Year Plan and Perkins Local
  Improvement Plans (as required)

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Definitions
Definitions
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Definitions, Standard PAR

• A Recommendation points out
• a violation of a federal policy or state standard
  which the college must correct
• an expenditure of Federal Perkins moneys for a
  purpose that is not in compliance with the
  current Perkins law.

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Definitions, Standard PAR (continued)

• A suggestion points out
• an improvement that might be made in some part of
  the Perkins management process at the College
• a questionable activity of the institution which
  is not a clear violation of a policy or state
  standard or federal guideline, but which is a
  concern to the team.

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Definitions, Standard PAR (continued)

• A commendation points out
• an outstanding achievement or practice.

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Examples ofRecommendations, Suggestions and
Commendations
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Recommendation

• The PAR team recommends that the College develop
  and implement Laboratory Management Plans and
  Training Plans for all appropriate programs.

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Suggestion

• The PAR team suggests that the college re-visit
  and revise the documentation for its Advisory
  Committee for the Hotel-Restaurant-Travel
  Management program. The Advisory Committee plan
  of work, minutes, and other documents are
  maintained as required. However, these documents
  refer heavily (or sometimes solely) to Culinary
  Arts, and do not adequately provide information
  regarding Hospitality.

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Commendation

• The PAR team commends the college for
• making considerable progress toward
• improving budgetary control processes and
• maintaining appropriate documentation.

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• RISK-BASED PARs

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Risk-based PAR Scoring

• College Rankings based on
• Size of Perkins grant
• Perkins Performance Measures
• PAR points (i.e. recommendations regarding
  Perkins budget)
• State audit score

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Risk-based PAR Review

• Review Perkins budget procedures via budget flow
  charts, job descriptions, Perkins procedures
  manual, etc.
• Review documentation supporting the colleges
  budget for three fiscal years, including two
  which have been fully liquidated
• Review the colleges asset management procedures
  and inventory
• Interview Perkins-paid personnel to verify job
  duties as approved

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Definitions
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Action Item

• An Action Item Points Out
• a violation of a federal policy which the college
  must correct
• an expenditure of Federal Perkins moneys for a
  purpose that is not in compliance with the
  current Perkins law.

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Suggestion

• A suggestion points out
• an improvement that might be made in some part of
  the Perkins management process at the College
• a questionable activity of the institution which
  is not a clear violation of a policy or state
  standard or federal guideline, but which is a
  concern to the team.

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Commendation

• A commendation points out
• an outstanding achievement in Perkins-related
  operations.

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• Examples ofAction Items, Suggestions and
  Commendations

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Action Item

• The Special Populations Coordinator and the
  Retention Specialist need job descriptions that
  include all activities. These job descriptions
  must be submitted to the System Office for
  approval.

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Suggestion

• The PAR team suggests the college review its
  asset management procedures such that inventory
  is tagged in a more timely manner.

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Commendation

• The PAR team commends the college for maintaining
  a thorough and detailed inventory and asset
  management system. Each piece of equipment was
  readily identifiable, accounted for, and located
  in designated areas, as approved by TCSG.

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QUESTIONS