Nada Vukadinovic

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Minutes of the meetings
Nada Vukadinovic PBL Project
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What are minutes?

• Short notes taken to provide a record of a
• conference or a meeting.
• Minutes are permanent and formal record
• of what happened.
• They sum up discussion and action items so
• that the group can move forward.

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What do minutes contain?

• key points of discussions
• actions to be taken
• assignments given
• deadlines

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Why are minutes necessary?
Checking

• if they you have sticked to what has been decided
• if you have completed your tasks in due time
• if you have taken proper actions
• if you have progressed with your task
• if yor participation has been active
• which ideas you have contributed

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Why does the teacher need minutes?

• By reading the minutes we can find out
• what was discussed in a meeting
• who was involved in the discussion
• if the meeting was efficient, and progress
  achieved
• responsibilities for implementing certain actions
• deadlines

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Each Project group needs to keep minutes of all
the meetings (even if you meet outside class!
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Over to you

• The language of minutes
• vocabulary related to meetings/minutes
• sequences of actions
• reporting verbs

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Sample
Minutes of the meeting Problem-based Learning
Project, held on April 25, 2001 at VTVS
Present Sandra, Luke, Natasha
Absent Peter, Sam

Agenda


1. Action-item follow up
2. Group project Distribution of tasks
3. Next meeting agenda
4. Any other business
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Sample (cont.)
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Running meetings
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What do we do when we discuss?
Give an opinion
Listen to others views
State preferences
Contrast one opinion with another
Ask others about their opinion
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• Running the first project meeting
• appoint thechairperson, minutes takes
• brainstorm (whatyou alredy know about the
  subject)
• what you dont know
• what actions need to be taken
• responsibilities of each member
• next meeting

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Meeting flowchart