Successful Strategies for Grant Writing

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Successful Strategies for Grant WritingPart II

• Sarah Futrell Baron, Grant Development Director
• Kern County Superintendent of Schools

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Who is in the room?

• Introductions
• Experiences with grant writing
• Any particular information you would like to get
  out of this workshop?

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Goals of Grant Writing Workshop Part II

• Review the grant application process
• Review sources for grant funds
• Review framing a grant
• Budget Development
• Letters of Commitment, Support and MOUs
• Evaluation
• Discuss the grant reviewing process

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How do I find out about grants

• www.Ecivis.com
• http//foundationcenter.org/
• www.grants.gov
• www.cde.ca.gov

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Home Page
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Create an Overview

• Make sure to loop all key individuals into the
  process from supervisors to partners.
• Create an abstract of the project idea.

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Overview Example
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Applying On Line

• Grants.gov
• Eapplicants
• On line applications

9/20/2014
Sarah Futrell Baron/Sandra Yoon
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Begin with the end in mind

• Submitting On-line
• Grants.gov
• Download application off the website and on to
  your desktop.
• Download all instructions
• Name your files so they are easy to identify with
  your name in them. For example
  NARRATIVE_KCSOS_MFA.doc
• E-applicants
• Check out the attachments
• Adobe Professional Series 8 combining files for
  attachments.
• Other On-line Applications
• Cut and paste from Word into the Web site.
• Often applications let you save and come back to
  them.

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Begin with the end in mind

• Submitting by paper
• Create a check list
• Pull all pieces and put in order so you can see
  the end result. Pull and replace as you go.
• Leave at least half a day for copying and
  organizing the final application.

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Framing the Grant

• Set up the grant in a Word Document
• Apply all rules to the document (i.e. font size,
  headings, and criteria to help guide you)
• Set page limit
• Make a check list of all items needed.
• Begin with the end in mind, completely layout the
  grant.

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Example of Framing
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Exercise Using RFA fromImproving Literacy
through Libraries

• Activity- break into groups of two
• Discuss the key elements to the frame
• Font size
• Margins
• Criteria Frame (score points)
• Priorities Points Go for them all (every point
  counts)
• Create or find a checklist

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Create a Timeline

• Working from the deadline establish deadlines
• Bring writing team together (3 to 4 people with a
  designated primary writer)
• Develop program design goals, objectives, and
  activities
• Create a frame to guide writing
• Split out tasks
• Identify partners, support letters and commitment
  letters
• Identify evaluator if applicable and include them
  in the writing team (they will need to see the
  program design) Evaluation will be discussed
  later in this presenation.

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Activity

• Set up a timeline
• Can you delegate tasks?
• Lets pretend you were tasked to apply for this
  grant. Discuss each scenario of roles and
  responsibilities
• Grant Developer is on the team this person will
  be the primary writer. What is your role? What
  would she/he need to help create a powerful
  grant?
• You are the primary writer team of one, what
  would you do? Yes, you can still task people for
  information.
• You are the primary writer with a team of two
  other individuals. How would you divide the
  grant up?

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Program Design Development

• The program design and budget are formulated to
  fit each other.
• Write Goals and Objectives with activities to lay
  the foundation of the grant application.
• Activities will then be developed to support the
  objectives.
• Activities will be tied directly to the budget.

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Objectives

• SMART
• Specific
• Measurable
• Attainable
• Realistic
• Timeline

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Process Vs. Outcome Objective

• Process Objective
• Measures process
• How to get to outcome- measures activities such
  as number of people, meetings and classes.

• Outcome Objective
• Measures actual changes in knowledge, attitudes,
  and beliefs/behaviors.

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Goal of the Project

• A goal(s) is a general statement of what you
  expect to achieve after some specific time.
• A goal(s) addresses the purpose of the porject
  and the overall intention.
• The goal should directly link back to the needs
  statement and the overall purpose of the grant.
• The language of the goal statement usually begins
  withto__________ followed by a proactive verb
  like to increase, enhance, reduce, etc.

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Sample Activity

• Goal To increase use of technology in the
  library.
• Goal To increase ability to teachers to
  integrate media resources into the classroom.
• Create two outcome and two process objectives.

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Activities

• Support the objective
• Should tie directly to the budget
• Can be assigned to a person
• Are not random acts but can be assessed to see if
  they make an impact on the objective.

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Evaluation Process

• Use objectives to set up evaluation design.
• Pull out the objectives from earlier.
• Brainstorm data you can use to evaluate each
  measurable objective.
• If you consult out, use a consultant who has a
  high knowledge of the grant and a strong
  background in the area.
• Use this person in the grant writing process to
  develop the design
• Describe process of collecting data.

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Program/Intervention PlanSimple and Frequently
Used Evaluation Designs

• Pre- and Post- Measurement Designs (Gains or
  Reduction Designs)
• - Begin with baseline measures for each target
  program or intervention group, e.g., student,
  school, grade level, subject area
• - Measurement must be aligned with target program
  or intervention objective

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Measurement/Data CollectionTypes of Data to
Collect or Present

• School Enrollment
• Enrollment by ethnicity and socio-economic status
  (SES)
• Enrollment by percentage of total population
• Student Achievement scores by API
• Student Achievement scores by STAR Assessments

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Data Presentation/Analysis and Interpretation

• Descriptive Presentations
• Numerical or Percentile Charts, Pie Charts, Bar
  Graphs, Line Graphs, Scatter Plots
• - Single factor, variable, indicator
• - Factor by factor to present comparison or
  association
• Qualitative statements

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Budget

• Use forms in grant
• Budget is usually the first things accomplished
  after goals, objectives, and activities are laid
  out.
• Excel is great
• Have your fiscal department or equivalent review
  your budget.
• Understand that many readers will begin with your
  budget and then read your grant.
• Could you read your budget and visualize what the
  project design?
• All items need justification
• Example of budget justification

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Example of Budget Narrative
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Collaborative Partners

• Local Library
• Cable company
• University
• Businesses
• Book stores
• Grocery stores
• Historical Society, Museums
• Reading Association etc.

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Creating Powerful Letters of Support or Commitment

• Letters of Support
• Outline support
• Letters of Commitment
• Outline detailed commitment (i.e. resources,
• time and/or money)

9/20/2014
Sarah Futrell Baron/Sandra Yoon
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Examples of Letter of Support
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Example Memorandum of Understanding
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Letter of Commitment
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Letter of Support/Commitment

• Based on Scenario previously outline a Letter of
  Support and Letter of Commitment.
• Create a draft letter which will be sent to
  partner for them to review and add information.

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Readers Comments

• The reviewing process
• Readers Comments
• The competitive process, regional distribution,
  etc.

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Questions/Discussion