Progress Payment Processing There

1
Progress Payment ProcessingTheres Help in the
P.I.T. !!

• Ever wondered what happened to your money?
• Ever try to find out and strike out in the
  process?
• We have something you can use to set your mind at
  ease and, sometimes solve a problem

MAKE A PIT STOP
PAYMENT INQUIRY TRACKING
See SRIs CONTRACTOR RESPONSIBILITY
One of the Boards Criteria for Determining
BIDDER RESPONSIBILITY is Fair and Ethical
treatment of Subcontractors (This includes TIMELY
PAYMENT) BCA can provide you with needed
information on when your services were paid for
by the City.
2
Progress Payment ProcessingP.I.T. (Contd)
It can be frustrating when you are not paid for
the work you have completed. Sometimes there are
good reasons for this Sometimes there are NOT.
It is also frustrating when you look for help
from the City and find out that our resources to
assist are limited by the law. This does not,
however, mean that we dont care. It also does
not mean that you have no tools and nowhere to go.
Our Progress Payments are Public Information.
That means you have the right to call us directly
to find out who got paid for what on any Public
Project BCA Administers where you are listed and
approved.
Heres how things work
3
Progress Payment ProcessingP.I.T. (Contd)
First, the phone number will help -- 213/847-2459
If no answer, kick it up to the Supervisor --
213/847-2445
Have the City Work Order and Project Title ready,
and also the dates and bid items for which you
have an interest. Your BCA Payment Coordinators
are authorized to disclose any payment
information from an already-processed payment. In
addition to the tracking of the payment on our
Payment Tracking System, the P.I.T. provides
you with current data on amounts to primes,
payment numbers, subcontract work paid for to the
prime, and other information. Feel free to ask
any questions you wish.
If you find that the City has paid for your
services while you in turn have not been paid,
discuss the details with the Coordinator. A
record is made of this information and you will
receive some good advice. You may have legal
rights that you are not aware of.
4
Progress Payment Processing P.I.T. (Contd)
P.I.T. Screen
Record of Call
Stop Notice on File?
State Complaint Filed?
State Filing Upheld?
Profiles of Primes or subs can be produced for
performance reports
A subcontractor calling for payment information
is an indication that there is a disconnect
between the Prime and the sub. Subcontractors are
provided with up-to-the-minute payment info and
their call is preserved in our system. They are
also advised on how to protect their rights. A
report on these inquiries can be produced along
with stop notice information
5
Progress Payment Processing P.I.T. (Contd)
Ethical Treatment of Subcontractors, including
timely payment for their services is one of the
Board of Public Works Criteria for the
Determination of BIDDER RESPONSBILITY. IF you are
a PRIME Contractor, you do not have to be
concerned so much that we track Stop Notices. A
Stop Notice is not necessarily a black eye.
These documents are transmitted for quite a few
different reasons. However, our data system is
designed to reveal patterns and practices that
could indicate a problem. IF you are a
SUBCONTRACTOR, a Stop Notice is a good way to
protect yourself if you foresee a payment issue.
However, Stop Notices should not be used
frivolously. Consult an attorney if you have
questions on the use of this legal instrument.
But, please feel free to inquire with us as to
whether your Stop Notice is on record. You must
file these with the Board of Public Works when
involved in a Public Works construction project.
6
Progress Payment Processing P.I.T. (Contd)
We take our local businesses very seriously in
Los Angeles. Local business contributes not only
to the Citys overall economic well-being, but
also to the quality of all of our lives. We also
take our role as the Publics Witness seriously
and we know that those folks who partner with us
to build this City must not only work as a team
but treat each other as teammates. The Bureau of
Contract Administration is committed to the
principles of Quality, Compliance and
Opportunity. Quality work is always the result
of a quality team. The sign of a quality team is
the mutual respect produced by Compliance with
our agreements. Compliance creates the
Opportunity for all to benefit and prosper. See
our CONTRACTOR RESPONSIBILITY Tutorial for more
information.