TimeLink Time and Attendance Software

1
TimeLinkTime and Attendance Software

• A Software Application to Replace the Current
  Paper Based, Manual Process

Personal and Academic Excellence Inspired by a
Collaborative and Innovative Learning Environment
2
(No Transcript)
3
(No Transcript)
4
(No Transcript)
5
(No Transcript)
6
Additional Considerations Other Than Paperwork
Reduction

• Improvement of Fair Labor Standards documentation
• Control of processes and gate keeping
• Standardization of process for all staff
• Efficient and easy to use process for all staff
• Enhanced timeliness of data processing
• Enhanced ability for cost control
• Reduction in error rate and real time error
  identification and correction
• Enhanced ability to track and report hourly and
  overtime pay

7
(No Transcript)
8
Time Clock Biometric Devices

• Biometrics verifies the identity of an individual
  based on six unique feature points of the finger
  it does not record the fingerprint.
• Biometrics dramatically reduces time fraud or
  buddy punching in addition to eliminating the
  need for immediate administrative help resulting
  from lost or forgotten badges or ID numbers.
• The device uses a high-performance optical sensor
  to identify or verify a persons identity.
• A finger is placed on a plastic scanning plate
  illuminated by an LED light source, the finger is
  then scanned and the six point structures are
  encoded and saved as a biometric template in
  numeric format in the local database of the
  device.
• The biometric numeric template created from the
  six point structures will be matched to your user
  ID - Social Security numbers or other personally
  identifiable information are not used.

9
(No Transcript)
10
Who Will Be Using The Devices?

• Salaried Non-Exempt
• Custodians, Nutrition Workers, Secretary, Admin
  Techs, Technical Support Specialists, Nurses,
  Instructional Assistants, Maintenance staff, Lead
  Technology Specialist, Reprographic Specialist,
  CLASS Site Director, MLK PAC Manager
• Hourly Employees
• Tutors, Substitute Nutrition, Substitute
  custodian, Athletic Coaches, Adult Education
• Salaried Exempt employees with Secondary Job for
  Hourly Pay
• Salaried Exempt
• Teachers, Counselors, Coordinators,
  Administrators, Principals, APs, Athletic
  Directors, Social Workers, Psychologists, Network
  Engineer, Supervisor, Sub Teachers and Sub IAs

11
Whats Coming Next?

• Posters will be strategically placed throughout
  buildings for initial
• communication about the upcoming initiative
• Time keeping devices will be installed with
  Principal/Building Supervisor
• input
• Implementation Timeline
• November - Walker, Division Administration,
  Division Annex (CHS), Adult Education
• At the same time, enroll staff division wide
• These groups will also fill out time sheets so
  that we can validate current system with new
  system
• December All others
• All staff will use new system only going forward

12
How You Can Help

• Communication is key be informed and help
  staff understand
• the reasons behind this initiative
• Generate positive, enthusiastic awareness about
  TimeLink
• Be a Champion leader of this project