Financial affairs

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Financial affairs Employee recognition BRAVO
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Redesign Committee Members
Your BRAVO Redesign Team With assistance
provided by Candy Schlueter and Joseph King

• Gloria Alanis

• Julie Alley

• Brenda Clarke

• Financial Affairs Coordinator

• Budget Analyst III

• Grant Accountant II

• Budget Planning and Development

• Grants Contracts Financial Services

• Financial Services/Bursar

• Olinda Ongay

• Lori Contreras

• Inventory Clerk III

• Payroll Specialist I

• Capital Assets Inventory

• Payroll Services

• Marta Petiton

• Robyn Rigney

• Priscilla Ybarra

• Disbursements and Travel Specialist II

• Admin Systems Specialist I

• Accountant I

• Mgmt Reporting Admin Systems

• Disbursements Travel Services

• Accounting Services

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Guiding Principles and the New BRAVO! Award

• Employee Recognition Program Redesign BRAVO and
  the Business Affairs Guiding Principles

• The new Financial Affairs Rowdy Bravo Award
  (BRAVO) is based on the
• Business Affairs Brand Your Partner for
  Successful Solutions
• Brand Promise We are committed to helping you
  achieve your goals through excellence in service
  every person, every day, every job.
•  
• Each nomination must meet at least one of the
  Business Affairs Guiding Principles
• - We RESPECT and care for each other
• - We PARTNER to deliver excellent service
• - We VALUE and empower people
• - We CREATE positive change and
• - We DO the right thing.

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Financial Affairs Employees are the Best!

• Define BRAVO Employee Characteristics

• WHO IS A BRAVO EMPLOYEE?
• A person who is a contributor to the success of
  Financial Affairs, Business Affairs and the
  university community in any number of ways
• A person who embraces the Business Affairs
  Guiding Principles
• A person who embodies the BRAVO attributes
  (identified on next slide)
• These employees represent the spirit of the
  Financial Affairs BRAVO program.

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What is BRAVO! and What Does it Stand for?

• BRAVO- B (We Partner to Deliver Excellent
  Service)

• BRAVO V (We Value and Empower People)

• B behavior, bountiful and brave
• Behavior reflective of EXCELLENT customer
  service, manners, and performance
• Bountiful and giving of their time (helpful,
  inventive, sharing knowledge) PARTNERING
• Brave/courageous in thinking outside the box

• V value, vested and volunteers
• VALUE the contributions of others
• Vested interest in staff development/self
  improvement
• Volunteers time and knowledge

• BRAVO R (We Respect and Care for Each
  Other)

• R recognizes, RESPECTFUL and Responsive
• Recognizes need and takes initiative
• Respectful towards everyone
• Responsive to fellow employees and customers

• BRAVO O (We Do the Right Thing)

• O objective, observant and operates DO THE
  RIGHT THING
• Objective and fair
• Observant and compliant with policies and
  procedures
• Operates within ethical boundaries

• BRAVO A (We Create Positive Change)

• A adaptability, actively and attitude
• Adaptability/Ability to adapt to changes
• Actively engaged in pursuing and producing the
  best imaginative and CREATIVE
• Attitude that embraces positive change and
• supports our
  mission

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Who Can be Nominated?

• BRAVO Nomination Eligibility / BRAVO Gold Star

• WHO IS ELIGIBLE FOR NOMINATION
• Any Financial Affairs employee up to, and
  including, directors
• Nominations can be for individuals or teams
• Every nomination will be acknowledged with a
  BRAVO Gold Star nominee, nominator and
  supervisor will receive notification when an
  employee has been nominated
• EVERY Nominee will receive BRAVO Gold Star (sent
  to supervisor to present to employee)

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Snapshot of Nomination Form

• Snapshot of BRAVO Nomination Form. Please check
  out the Website at your convenience.

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Nomination Process

• BRAVO Nomination / Recommendation Process

NOMINATION PROCESS

• Anyone (Financial Affairs employee, UTSA
  employee, students) can submit a nomination for a
  Financial Affairs employee (individual or team)
  doing something which nominator feels should be
  recognized
• A nominee may receive more than one nomination
  during each nomination period
• One of the biggest changes to the program is the
  Nomination form
• Monthly emails will be sent to ALL Financial
  Affairs employees during each 3-month period as a
  reminder to submit nominations
• Submit Nomination(s) using the online Nomination
  form at anytime throughout each nomination period
• Nominee must meet a minimum of ONE of the
  Criteria/Attributes identified earlier in this
  PPT and on the Nomination Form
• Each nominator will receive an automatic
  acknowledgement when nomination is submitted
• Financial Affairs ASO (Candy Schlueter) will
  monitor the Financial Affairs email weekly to
  check for nominations

• EVERY Nominee will be presented a BRAVO Gold
  Star from their department director.
• 1st Quarter  (September November)
• Review of nominations and Recognition will take
  place in December
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• 2nd Quarter (December February)
• Review of nominations and Recognition will take
  place in March
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• 3rd Quarter  (March May)
• Review of nominations and Recognition will take
  place in June
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• 4th Quarter (June August)
• Review of nominations and Recognition will take
  place in September
• NOTE Nominations can be submitted at any time
  during the 3 months the recognition of the top 2
  nominees will take place during the following
  month (see above bullet for nomination and
  recognition/presentation schedule)
• Supervisor will receive email indicating his/her
  staff person has been nominated

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The New User-Friendly Nomination Form

• BRAVO Nomination Form

• NEW NOMINATION FORM (on Financial Affairs
  website)
• More user-friendly less intimidating less
  time-consuming than previous programs
• Check boxes are provided along with a section
  for nominator to provide specific details to
  support
• the nomination
• Clearer description of nomination criteria
• Identified on the actual Nomination Form as well
  as in the program description
• Selection boxes to match criteria/attributes for
  nomination
• Click and select the criteria/attributes that
  nominator feels apply to this specific nomination
• Additional details pertaining to nomination are
  to be entered in the Description box on the form
• Click here to access the Nomination Form

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The University of Texas at San Antonio

• BRAVO Recommendation / Selection Process

BRAVO AWARD RECIPIENT SELECTION PROCESS

• Recognition Selection Committee will consist of 5
  Financial Affairs employees
• 3 Non-Supervisor (one from the Redesign
  Committee)
• 2 supervisors
• Committee members will serve for one year (4
  quarterly presentations)
• Recognition Selection Committee will perform the
  following functions, with the assistance of ASO
  II (Candy Schlueter)
• Review all nominations received during nomination
  period
• Recommend top 2 nominations for the BRAVO Award,
  and forward those onto Associate VP for Financial
  Affairs. This process will be based on
  strength of nominations (this is where the
  additional information provided in the
  Description Box on the Nomination Form will be
  very helpful)
• Associate VP for Financial Affairs will review
  the top 2 nominations forwarded by the
  Recognition Selection Committee and decide which
  one will receive the BRAVO Award
• Top 2 nominees will receive a Rowdy Dollar Card

• How will winners be recognized?
• BRAVO winner will receive a Financial Affairs
  shirt plus a Rowdy Dollar card to be used at any
  venue across campus (Gift cards are taxable
  income to employees)
• BRAVO winner will also receive a framed
  certificate
• Certificate will be prepared by Financial Affairs
  ASO II (Candy Schlueter)
• BRAVO winner will receive a copy of their
  nomination
• The runner up will receive a Rowdy Dollar card
  to be used at any venue across campus

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The University of Texas at San Antonio

• BRAVO Award Presentation Process

BRAVO AWARD PRESENTATION PROCESS

• Recognition / Presentation
• What makes for a good celebration?
• Food, recognition, group involvement, a party
  atmosphere
• How will the recognition/presentation take place?
• Department Director will be notified in advance
  to assist in planning
• Department Director will provide celebratory
  goods (food, cookies, etc.)
• Associate VP for Financial Affairs, ASO II and
  Communications Manager will join the recognition
• Award, certificate and balloons will be presented
  to winner in front of fellow teammates

• Recipients name will be posted to the Financial
  Affairs website with one or two lines of their
  nomination - identifying the Guiding Principle
  attributes that contributed to their selection as
  the BRAVO Award winner

Acknowledge your fellow Financial Affairs
employees by submitting a nomination for a job
well-done!
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BRAVO Certificate
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The University of Texas at San Antonio

• Questions?

Contact Candy Schlueter x 4210 or Joseph King x
7041 if you have any questions on the BRAVO
Employee Recognition program.