University of Waterloo Electronic Thesis Project

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University of Waterloo Electronic Thesis Project

• Current Status
• Christine Jewell
• Information Services and Resources
• University of Waterloo

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http//www.lib.uwaterloo.ca/ETD/
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Current Status

• Submission of Electronic Thesis
• Electronic Access
• Storage and Preservation

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Electronic Submission Course

• Submitting Your Thesis Online
• Offered once a term
• Hosted by the campus computing department
• Co-taught by the computing department and the
  Library
• Issues
• Implications of publishing on the Web
• Preservation and future access
• Technical questions
• File formats
• Conversion to PostScript and PDF
• Issues relating to theses originating in LaTeX

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Submission of Abstract

• Web-based Abstract Form
• Author identification
• Bibliographic information
• Abstract
• keywords
• Received on Library server
• Automatically encoded in XML
• Indexed to form the searchable database

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Submission of Thesis

• Student uploads thesis as a single PostScript
  file
• A .ps file results when a document is printed to
  file rather paper it contains no more, no less
  than a paper version
• Enhanced Thesis option
• Supplements the PostScript thesis
• Submitted in PDF
• Multimedia files included as appendices
• Video, Audio, Executable

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Graduate Studies Office

• Checks thesis
• GhostScript and GhostView
• Communicates with student
• Student may need to resubmit
• Converts thesis to PDF
• Submits PDF to UMI
• Notifies Library of approval

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Electronic Thesis Access

• The UW Library
• Installs PDF version of the thesis on a local
  server
• Runs index to make the abstract public
• OpenText search software
• Catalogues the thesis
• Includes a link to the thesis in the catalogue
  record
• Maintains the UW E-thesis Database

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Storage Campus Server

• Both the PostScript and the PDF versions are
  stored and backed-up on a campus server
• PostScript, the submission format, is also a
  preservation format
• PostScript is a well-established format
• As a last resort, PostScript could easily be
  converted to an image format, such as TIFF

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Preservation NLC Fiche Archive

• The National Library has contracted with UMI to
  film Canadian theses for long-term preservation
• UMI films theses submitted in PDF

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The slides for this presentation are
available on the Projects homepage
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Project Team Members

• Library
• Christine Jewell, Resources Services
• Bill Oldfield, Library Systems
• Graduate Studies Office
• Lynn Judge, Director of Graduate Studies Services
• Audrey Sloboda, Records and Theses Co-ordinator
• Information Systems and Technology
• Carol Vogt, Electronic Workplace
• Stephen Carr, Client Services

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UW E-Thesis Project Homepage

• http//www.lib.uwaterloo.ca/ETD/
• Database
• Course Notes
• E-Thesis Submission Regulations
• History of the Project
• Reports and Presentations
• FAQ