Training Module 2 Responsibilities of Governing Bodies

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Training Module 2Responsibilities of Governing
Bodies

• Prepared by RCAP Solutions for
• the PA Department of
• Environmental Protection

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Responsibilities

• As an elected or appointed official

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Course Overview

• Know your responsibilities
• Adequate capacity
• Specifying roles
• Procedures and practices
• Delegating tasks
• Legal and financial issues
• Decision making
• Customer education

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Responsibilities

• Legal and Financial
• Managerial and Ethical
• Personal liability

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Responsibilities

• Numerous responsibilities

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Legal Responsibilities

• Includes
• Carrying out Ordinances
• Environmental Compliance
• Record Keeping
• Contracts and Purchasing
• Non-discrimination and Worker Protection

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Legal Responsibilities

• Operator duties
• Reporting
• Procedures
• Regulations
• Board is ultimately responsible!

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Legal Responsibilities

• Record Keeping
• Generally required
• Organization and Storage issues
• Possession and Retrieval
• Dispute Resolution

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Legal Responsibilities

• Sunshine Act
• Right to Know
• Open Meetings/Open Records document

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Legal Responsibilities

• Appendix A
• List of Federal Laws
• Safety
• Job Discrimination

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Legal Responsibilities

• Purchasing
• Bidding
• Purchasing Handbook

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Legal Responsibilities

• Contracts
• Obligations

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Financial Responsibilities

• Fair rate structure
• Paying bills on time
• Equitable delinquency collection

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Financial Responsibilities

• Spend wisely
• Selection of consultants
• Contract the Contractor

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Financial Responsibilities

• Purchasing delegation
• Fair wages

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Financial Responsibilities

• Grant applications
• Loans and bonds
• Investments

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Exercise

• 50 sit ups!
• Just kidding!
• Take a few minutes to complete the exercise in
  your workbooks

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Managerial and Ethical Responsibilities

• Utility Manager
• Procedures and Practices
• Avoid unexpected problems

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Managerial and Ethical Responsibilities

• Areas of concern
• Treatment
• Distribution
• Personnel
• Finances
• Compliance and Security
• Customers

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Managerial and Ethical Responsibilities

• Practices
• Monitoring programs
• Testing and Reporting
• Meetings
• Performance reviews
• Complaint response procedures
• Board member oversight

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Managerial and Ethical Responsibilities

• Roles and Responsibilities of Workers
• Job descriptions
• Contracts and agreements

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Managerial and Ethical Responsibilities

• Future viability of the system
• Planning to ensure this
• Technical assistance with source protection

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Managerial and Ethical Responsibilities

• Security of the water system
• Sometimes easy to correct
• Technical assistance with security assessment

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Managerial and Ethical Responsibilities

• Do the right thing!
• Conflict of Interest

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Managerial and Ethical Responsibilities

• Commitment to the water system
• Working together
• Making unpopular decisions
• Timely decision making
• Moving past roadblocks

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Managerial and Ethical Responsibilities

• Common goals
• Stakeholders
• Statement of Purpose

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Managerial and Ethical Responsibilities

• Customer education

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Managerial and Ethical Responsibilities

• Attendance at meetings
• Asking questions
• Show them

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Managerial and Ethical Responsibilities

• Customer complaints
• Address them!
• Keep records

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Exercise

• 10 pull ups!
• Just kidding!
• Take a few minutes to complete the exercise in
  your workbooks

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Summary

• Key points

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Resources

• DEP websites
• Pennsylvania State Association of Township
  Supervisors, [phone]
• Governors Center for Local Government Services,
  [phone]
• RCAP Solutions, Don Schwartz, PA/NJ Program
  Manager, [phone]
• National Environmental Training Center for Small
  Communities, located in Morgantown, WV, (800)
  624-8301