Information Sharing Index

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Information Sharing Index

• Pete James
• Project Director
• IS Index Project
• DfES
• 20 Jan 2006

2
Agenda

• Introduction and Purpose
• What is the IS Index and where does it fit?
• How is the Index going to work (and how will it
  help you and yours?)
• The experience of a Local Authority Trailblazer
  Peter Chester
• The Big Issues (have we captured them all?)
• Funding, timing, governance, accountability,
  security, quality
• What happens next?
• Implementation Planning discussion

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Introduction Purpose

• A Mission Critical project
• Index Announcement 8th December
• Ministerial letter to all Directors of Childrens
  Services in England
• Project needs Executive buy-in and commitment
  DCSs, PCT CXs and other key local agencies
• Describe key aspects of the Index establishment
  and operation
• Pre-Deployment advice and support needs testing
• Your feedback will inform our Implementation
  Planning

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Information Sharing (IS) Index

• A tool to help Practitioners to accurately
  identify
• the Child or Young Person before them
• if they are receiving universal services
• which other Practitioners are (or have been)
  involved with the child
• that another Practitioner has information to
  share, has undertaken an assessment or is taking
  action with regard to the Child
• The requirements and solution structures are
  being shaped by
• Learnings from Trailblazer Local Authorities
• Extensive consultation with other relevant
  stakeholders
• Policy Regulatory framework
• Public and cross-government consultation

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Index Project part of ECMCfC
Outcomes for Children
ECM Programmes
CiP Target Outcomes
CiP Projects
Key Index Capabilities
Protection
Stay Safe
Services Better Targeted to Needs
Change in Practice
Build Capacity
Verify the Identity of a Child
Sure Start
Youth Support
Achieve potential
Be Healthy
Fewer Children Missing Univ. Services
Identify where Services NOT being delivered
Integrated Working
Safeguarding
Enjoy Achieve
Earlier Ident. of Needs Intervention
Identify Practitioner(s) Involved
Information- Sharing INDEX
Extended Schools
Make Positive Contribution
Service Experience less stressful for CYPF
View Indicators of Info/action/CAF
Childrens NSF
Childrens Trust
Economic Well-being
CYP requiring Additl Services are protected
Statistics for Policy Management
Respect
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How can Practitioners comply with all
initiatives?...
Outcomes for Children
ECM Programmes
CiP Target Outcomes
CiP Projects
Key Index Capabilities
Protection
Stay Safe
Services Better Targeted to Needs
Change in Practice
Build Capacity
Verify the Identity of a Child
Sure Start
Youth Support
Achieve potential
Be Healthy
Fewer Children Missing Univ. Services
Identify where Services NOT being delivered
Integrated Working
Safeguarding
Enjoy Achieve
Earlier Ident. of Needs Intervention
Identify Practitioner(s) Involved
Information- Sharing INDEX
Extended Schools
Make Positive Contribution
Service Experience less stressful for CYPF
View Indicators of Info/action/CAF
Childrens NSF
Childrens Trust
Economic Well-being
CYP requiring Additl Services are protected
Statistics for Policy Management
Respect
Follow the common processes.
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Change in Practice (CiP) service processes
Needs Mgt
Service planning
Monitor/coordinate
Preparation
Discussion
Delivery
Close involvement
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CiP initiatives fit with processes
Needs Mgt
Service planning
IS Index
Monitor/coordinate
IS Index
Lead Prof
Multi-agency working
Preparation
Discussion
Delivery
Close involvement
ICS
eCAF
eCAF
IS Index
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Using the Index
Needs Mgt
Service planning
Monitor/coordinate
Awareness / preparation
Assessment
Service delivery
Closure
ID child Find others to contact
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IS Index Functions

• Locate record identify a child
• View childs record
• Manage data
• Manage data sourcing
• Manage user access
• Management Information

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Data flows

• Description
• All data about children is held centrally in 150
  database partitions
• Central system processes data
• Local Authorities manage their own data
• National data supplied centrally
• Users connect to central system

150 database partitions
Central ID mgt
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What does Index comprise?
NATIONAL
LOCAL
Social services
Social services
DWP
NHS
Education
Social services
Education
Education
Data supply
Data file handler
Connexions
Connexions
Connexions
Web services
Education
Education
Education
Social services
Social services
Social services
Education
Education
NHS
Web server
Practitioner access
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Summary of data sources
NHS
DWP
Voluntary sector
Local Authority Systems
Other
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Young people receiving additional services
NRUC
Home Office
Connex- ions
Schools
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All children in England
ONS
0
Universal data sources
Supplementary data sources
We need many sources to get coverage, accuracy
completeness
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What will the IS Index look like?
Case system Name Johnny Smith Address 23
Acacia Ave Details Johnny comes from a broken
home is a victim of bullying in school
Other practitioners Fred Jones, GP 01234 567890
IS Index
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Case Mgt System changes a pragmatic view
70 90
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CiP Technology Landscape
Business support
NRWS
ICS
eCAF
IS Index Child identity management
Common components
Practitioner registration
Federated identity mgt
Infrastructure
GC exchange
GC register
GG
CJIT
N3
GSX
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Top 6 Questions / Issues

• Funding provision
• Operational Governance
• Accountability
• Security
• Quality
• Implementation timing

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Big Issues (1) Funding

• How much?
• What for?
• Will it be enough?
• When do I get it?
• How visible will it be?
• etc

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Big Issues (2) Governance
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Big Issues (3) Accountabilities for data
IS Index
matching
LA
Responsible for the records of children in their
area
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Big Issues (4) Security

• Access limited to those who have
• Had their need established
• Been CRB-checked
• Received training
• Role-based access controls
• Hide sensitive children
• Hide sensitive practitioner involvements from all
  but essential staff
• Allow normal access controls to be overridden
  with safeguards
• Audit of all overrides
• Mechanisms to prevent trawling, including
• ensure child address not visible until enough
  data supplied to identify child uniquely,
• audit ALL accesses to records
• repeated access to records of children not
  assigned flagging up a security alert

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Big Issues (5) Data Quality

• Data kept minimal
• Choose data sources to maximise coverage,
  completeness, currency, accuracy and verification
  of data
• Automated data feeds do not ask people to
  remember or add work
• Data quality reports
• Clear accountabilities..

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Data Quality - accountabilities
Practitioner with modified CMS
Practitioner Records data on CMS as part of
normal process onus is on good practice
Case Mgt System Automatically extracts data and
supplies to IS Index
LA ISA Administrator Picks up discrepancies,
errors, liaises with sources to correct
Central team Liaises with national sources to
correct discrepancies, errors
Practitioner without modified CMS
Practitioner Records data on IS Index via
browser or mediated access new process
LA ISA Administrator Picks up discrepancies,
errors, liaises with sources to correct
Central team Liaises with national sources to
correct discrepancies, errors
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Big Issues (6) Timing
2006 2006 2007 2007 2008 2008
Jan Jul Jan Jul Jan Jul
Iterative design/build
Build Index data
Data management roll-out
Practitioner access roll-out