Electronic Death Registration

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Electronic Death Registration In California
MEDICAL FACILITY TRAINING
2 0 0 7_ 0 409
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DCDeath Certificate
DP Disposition Permit
VS-9e
VS-11e
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PI Personal InfoMI Medical InfoCI
Coroner Info
VS-11e
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Icons
?

• Field Sensitive Help
• Select Date
• Remote Attestation
• View PAC Fax image
• Listen to Voice

• Search Lists
• State/Foreign Country
• Hispanic
• Race
• Occupation
• Kind of Industry
• Embalmers
• Funeral Homes
• Medical Facilities
• Physicians (MDs DOs)

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TRAINING NOTE

• When using the Training Environment of EDRS,
• DO NOT create a Death Certificate of any live
  person
• Please use Cartoon, TV, Movie or other fictional
  characters
• Creating a DC of a living person is a violation
  of privacy

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LOG IN CREATE RECORD
STEP 1

• Enter User Name and Password
• Record Options gt Create New Record
• DO NOT Assign Record Access
• DO NOT alter default values

Note Assigning Record Access allows other EDRS
users to edit/modify a given record. Record
Access is NOT the Funeral Home, Medical Facility,
ME/Coroner, or Local Registrar on the Death
Certificate.
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PERSONAL INFORMATION
STEP 2

• Enter PI
• First Name
• Last Name
• DOD
• Time of Death
• Sex
• DOB (optional)

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MEDICAL INFORMATION
STEP 3

• Enter MI
• Validations
• Required BEFORE Submitting MI for LR Review, if
  applicable

• Validations gt Validate MI
• Validations gt SpellCheck MI
• Record Options gt Print Working Copy

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MEDICAL INFORMATION (continued)
STEP 3

• Submit MI for LR Review
• Verify MI Review status in Decedent Folder
• For Coroner Referrals, go to STEP 4A
• For Physician Signature, go to STEP 4B

• Record Options gt Submit MI for LR Review
• MI (excluding 115 and 116) is now LOCKED for
  updates

• Record Options gt Decedent Folder
• MI Review SUBM

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REFER TO ME/CORONER
STEP 4A

• Refer to ME/Coroner
• Contact the Local Health Department for
  additional county specific requirements
• Verify attestation status in Decedent Folder

• Record Options gt Refer to ME/Coroner

• Record Options gt Decedent Folder
• REV - ME/C reviews reportable case, assigns
  coroner referral
• ACC - ME/C accepts case, assigns coroner
  referral, ME/C attests
• DECL - ME/C declines case, no further action
  needed, NONE will appear
• in coroner referral field

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Remote Attestation
STEP 4B

• Required BEFORE Requesting Remote Attestation
• Request Remote Attestation

• Record Options gt Request Remote Attestation
• Enter Physicians fax number.
• MI (including 115 116) is now LOCKED for
  updates

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REMOTE ATTESTATIONThe Physician will Receive
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Physician Fax Coversheet
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Physicians Copy of the Death
Certificate. To be signed and Faxed back to
CA-EDRS.
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Remote Attestation (continued)
STEP 4B

• Verify attestation status in Decedent Folder
• Review Attestation

• Record Options gt Decedent Folder
• MI Rem ATTEST REQ when requested
• MI Rem ATTEST ATT when attested

• View FAX Attestation
• Listen to Voice attestation

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view FAX remote attestation
or hear VOICE remote attestation
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View the Remote Attestation from the Medical
Certifier / Physician
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View Remote Attestation FAX

• Confirm
• Physicians signature
• No Changes
• No modifications
• No additions

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View Remote Attestation FAX

• Confirm
• Physicians signature
• No Changes
• No modifications
• No additions

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Hear the Remote Attestation from the Medical
Certifier / Physician
Physicians voice stating Physician name
information is correct Decedent name
Physicians voice stating License Number
License Number in field 116
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TRANSFER RECORD

• Select Record
• Transfer to Funeral Home

• Record Options gt Transfer
• Select Funeral Home Organization or Medical
  Facility.

Note Transfer allows an EDRS Funeral Home or
EDRS Medical Facility Organization to
edit/modify a given record. The Organization
is NOT the Funeral Home or Medical Facility on
the Death Certificate.
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• Death Certificate
• VS-11e

DEMO REGISTRAR, MD MPH
DEMO PHYSICIAN MD
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THANK YOU
This completes the Medical Facility training