KEY ELEMENTS FOR A SUCCESSFUL ADMINISTRATION

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KEY ELEMENTSFOR A SUCCESSFUL ADMINISTRATION
Facilitated by Law School Admission
Council Susan DeMarco Frances Mercedes Terri
Neuman In collaboration with MaryRuth
Pierce, University of Delaware
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KEY ELEMENTS FOR A SUCCESSFUL ADMINISTRATION

• Pretest Planning
• Well-Monitored Break
• Complete Accountability
• Be Ready for the Unexpected

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Pretest Planning

• When do you contact, confirm test
• schedules and train staff?
• Well in advance
• Training
• Do staff receive training?
• LSAC offers training
• Do you assign specific roles for
• staff?
• When do you reserve rooms?

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Pretest Planning

• Do you designate the check-in area
• ahead of time?
• Do you confirm availability of area for
• check-in?
• Are there campus tours scheduled for
• that day?
• Will anyone else be using that area?

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Pretest Planning

• What are the necessary tools?
• Roster, Supervisor Irregularity Report (SIR),
• scissors/slitter, tape
• Do you have a resolution table?
• Andwhat is a resolution table?
• Location of table
• Contact information numbers handy-LSAC Test
  Administration, campus security, facilities, and
  emergency numbers
• Where to store materials?
• Were arrangements made with the
• central receiving department?

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Pretest Planning

• Prior to the test
• Do you contact campus event services to reserve
  the rooms?
• Do you visit the testing rooms?
• What you are assessing
• Are lighting, heating, and air conditioning in
  working order?
• Are desks / tables set up correctly?
• Are other activities going on?
• Construction
• Other campus events
• Do you post signs?
• Directional/prohibited items, etc.

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Pretest Planning

• Do you make general announcements?
• Ziploc bags
• ID
• Admission ticket
• Prohibited items
• Do you post roster with room assignments?
• Location, location, location
• Lets students view room assignment before
  check-in
• Random or assigned seating
• Sample Roster Posting
• Example A G seating caveats?
• No more than first three letters of last name

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Pretest Planning

• Samples of roster signs for room assignments
• Last (Family) Name starting with
• AA - GA, GE - LA, LE - PU, RA YU
• Last (Family) Name starting with
• A - G, H - L, M - R, S Z
• Last (Family) Name starting with first three
  letters
• Alo - Geo, Hal - Lol, Mas - Run, Sab You

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Pretest Planning

• Day of test check-in
• Do you schedule a pretest meeting with staff?
• Do you reconfirm roles with staff?
• Do you have an ID-thumbprint table?

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Pretest Planning

• When the testing room and the check-in areas are
  not in close proximity, do you
• Escort test takers to the testing rooms
  individually?
• Escort test takers in a group to the testing
  rooms?
• Do you have seating assignments?
• Preplanned or first come first seated
• Are you able to identify and separate groups of
  friends?

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KEY ELEMENTS FOR A SUCCESSFUL ADMINISTRATION

• Pretest Planning
• Well-Monitored Break

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Well-Monitored Break

• Break
• How is it handled?
• Do you monitor the break time?
• What are the challenges/solutions?
• Collection and counting of materials
• Specify break area
• Rest rooms
• Elevators, stairs (post signsTest takers should
  not use these during the break)

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Well-Monitored Break

• What is the importance of assigning specific
  roles and responsibilities to staff?
• Avoid delays or confusion among staff
• Professionalism
• Who collects, counts, and secures test materials
  during break?
• Assigned staff

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Well-Monitored Break

• Who will remain with books at all times during
  break?
• Assigned staff
• Post proctors near rest rooms, stairs, elevators,
  etc.
• Proctors should be visible to test takers at all
  times

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Well-Monitored Break

• Do you specify the vicinity of the break area?
• Monitor how far and where test takers are
  allowed to go during the break
• Easier for test center staff to observe, be
  vigilant, and listen to test takers throughout
  the break
• What should be avoided?
• Access to computers, pay phones
• Leaving testing area, leaving the building
• What should test center staff look for during the
  break?
• Electronic devices, talking about the test /
  communicating with people outside room

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KEY ELEMENTS FOR A SUCCESSFUL ADMINISTRATION

• Pretest Planning
• Well-Monitored Break
• Complete Accountability

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Complete Accountability

• When are test takers dismissed?
• Only after books have been collected and
  accounted for
• Count books when room supervisor(s) hand them in
  to you
• Recount test materials before packaging
• Place secure seals on bins
• Label and ship
• Contact LSAC with tracking information

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Complete Accountability

• If there is a discrepancy
• Have a different person do a recount
• Test takers must remain seated until count is
  correct or LSAC advises otherwise
• Notify testing company immediately
• LSAC 1-800-426-7100

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KEY ELEMENTS FOR A SUCCESSFUL ADMINISTRATION

• Pretest Planning
• Well-Monitored Break
• Complete Accountability
• Be Ready for the Unexpected

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Be Ready for the Unexpected

• Unexpected test-day events
• Homecoming
• Marching band
• Power outages
• Emergency closing due to weather
• Contact testing company immediately
• Caller/center identification
• Reason for closing
• If possible, plan make-up test

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Be Ready for the Unexpected

• What if there are fire drills, lawn mowers,
  bands, alarms, HVAC problems?
• Can any of them be stopped or delayed?
• First priority is safety of staff and test takers
• Are details written on SIR, including what rooms
  were affected?
• Is there a Plan B?
• Always

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KEY ELEMENTS FOR A SUCCESSFUL ADMINISTRATION

• Pretest Planning
• Well-Monitored Break
• Complete Accountability
• Be Ready for the Unexpected

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Thank You! Any questions or suggestions,
contact the LSAC Test Administration Group at
testadmin_at_LSAC.org